Invoice Record

05-11-2026-026-INV-009

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Validation Error

Missing invoice date.

View Invoice in Dropbox

Status

Validation error

Invoice

738971

Total

$550.00

Invoice data

Detected vendor: Dlla Painting LLC
Matched vendor: Unmatched
Matched alias: No alias
Category: Not assigned
Category method: Not selected
Invoice date: Not set
Due date: Not set
Vendor terms: Not set
Jkath terms: Net 30
QB Transaction ID: Not created

File result

Final file: DLG Invoice_VALIDATION-FAILED (1).pdf
Outcome: validation_failed
Details: Missing invoice date.

View Invoice in Dropbox

Processing Context

Invoice ID: 05-11-2026-026-INV-009
Run ID: 05-11-2026-026
Source folder: /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
Source file: DLG Invoice.pdf

Stored payloads

Claude parse payload

{
  "tax": 0,
  "notes": "Handwritten/scanned invoice with imperfect OCR. Vendor name is partially legible and may be 'Dlla Painting LLC' or similar — needs human verification. No invoice date is visible on the document. Sold To address: 6236 Scott Ave N, Brooklyn Center 55429. Ship To: SKath Desing Build (likely 'Skath Design Build'), 3419 East 49th St, Minneapolis MN 55406. Invoice number 738971 read from right margin. Total of $550.00 confirmed from both line item and TOTAL field. Project name 'Tower Street Project' inferred from description.",
  "terms": null,
  "total": 550,
  "due_date": null,
  "shipping": 0,
  "subtotal": 550,
  "confidence": {
    "total": 0.92,
    "vendor_name": 0.6,
    "invoice_date": 0,
    "project_name": 0.8,
    "invoice_number": 0.85
  },
  "line_items": [
    {
      "qty": null,
      "amount": 550,
      "unit_price": null,
      "description": "Paint a door: Tower Street Project - Prime, two coats of paint"
    }
  ],
  "vendor_name": "Dlla Painting LLC",
  "invoice_date": null,
  "project_name": "Tower Street Project",
  "document_type": "invoice",
  "invoice_number": "738971",
  "is_billable_invoice": true
}

Vendor match payload

No payload stored.

QB payload

No payload stored.

Raw payload

{
  "run_id": "run_e2ad170079494cfb87e27b53e0c26af9",
  "source": "make.com",
  "run_key": "05-11-2026-026",
  "make_trace_id": "make-20260511_170446_406",
  "source_file_name": "DLG Invoice.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/DLG Invoice.pdf",
  "source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABj3Q",
  "source_dropbox_rev": "0165191ef1cbf0500000003549f4393",
  "source_content_hash": "3a4a6b61731e10fd15ca6203e39a2888215152e7f2e1282e333a0b394cf0e9f9",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/DLG Invoice.pdf",
  "processing_dropbox_rev": "0165191f5585dfb00000003549f4393"
}

Invoice Timeline

Time

05/11/2026

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

Payload

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "DLG Invoice.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/DLG Invoice.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/DLG Invoice.pdf"
}

Time

05/11/2026

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

Payload

{
  "message": "Claude extraction parsed and stored.",
  "process_key": "05-11-2026-026-INV-009",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "2926",
  "make_trace_id": "make-20260511_170446_406",
  "output_tokens": "407",
  "bill_import_id": "bill_6baf6811c1674be1b6a446aed665a5a7",
  "source_file_name": "DLG Invoice.pdf",
  "claude_message_id": "msg_01Dg8s1Gau6Pf85acCbdWNyi"
}

Time

05/11/2026

Event

VALIDATION FAILED

Message

Missing invoice date.

Payload

{
  "total": "550",
  "message": "Validation failed; moved file to error folder.",
  "process_key": "05-11-2026-026-INV-009",
  "vendor_name": "Dlla Painting LLC",
  "invoice_date": "",
  "make_trace_id": "make-20260511_170446_406",
  "bill_import_id": "bill_6baf6811c1674be1b6a446aed665a5a7",
  "invoice_number": "738971",
  "final_file_name": "DLG Invoice_VALIDATION-FAILED (1).pdf",
  "final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/DLG Invoice_VALIDATION-FAILED (1).pdf",
  "source_file_name": "DLG Invoice.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/DLG Invoice.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/3nupz0ezq1h1imaiw8bvg/DLG-Invoice_VALIDATION-FAILED-1.pdf?rlkey=cz5rzcpo26gl2925uc21tv42p&dl=0",
  "validation_details": "Missing invoice date.",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/DLG Invoice.pdf"
}