Invoice Record

05-11-2026-027-INV-001

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Validation Error

Invoice date is before the processing year. Check whether Claude read the date correctly.

View Invoice in Dropbox

Status

Validation error

Invoice

2502-946789

Total

$279.62

Invoice data

Detected vendor: Dakota County Lumber
Matched vendor: Unmatched
Matched alias: No alias
Category: Not assigned
Category method: Not selected
Invoice date: 02/05/2025
Due date: 03/07/2025
Vendor terms: Net 30
Jkath terms: Net 30
QB Transaction ID: Not created

File result

Final file: Dakota Cty Lumber 2502-946789_VALIDATION-FAILED.pdf
Outcome: validation_failed
Details: Invoice date is before the processing year. Check whether Claude read the date correctly.

View Invoice in Dropbox

Processing Context

Invoice ID: 05-11-2026-027-INV-001
Run ID: 05-11-2026-027
Source folder: /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
Source file: Dakota Cty Lumber 2502-946789.pdf

Stored payloads

Claude parse payload

{
  "tax": 23.15,
  "notes": "Invoice date is 2/5/2025, which is prior to the 2026 processing year — this appears to be a 2025 invoice. The referenced order number is 2501-946382 (a prior order). Payment method is 'Charge to Acct' for $279.62. Job address is 5503 Lakeview Dr, Minneapolis MN 55424. Account 534, Job 37. Staging note on second line item: '2 BOXES BLACK SHELF'. Branch 1000.",
  "terms": "Net 30",
  "total": 279.62,
  "due_date": null,
  "shipping": 0,
  "subtotal": 256.47,
  "confidence": {
    "total": 0.99,
    "vendor_name": 0.99,
    "invoice_date": 0.99,
    "project_name": 0.9,
    "invoice_number": 0.99
  },
  "line_items": [
    {
      "qty": 84,
      "amount": 210.84,
      "unit_price": 2.51,
      "description": "3-1/2\" BALL BEARING OIL RUBBED BRONZE HINGES (SO946382-000)"
    },
    {
      "qty": 13,
      "amount": 45.63,
      "unit_price": 3.51,
      "description": "4\" BALL BEARING OIL RUBBED BRONZE HINGES 5/8\" RADIUS (SO946382-001)"
    }
  ],
  "vendor_name": "Dakota County Lumber",
  "invoice_date": "2025-02-05",
  "project_name": "JKATH DESIGN/ZAWERSKI",
  "document_type": "invoice",
  "invoice_number": "2502-946789",
  "is_billable_invoice": true
}

Vendor match payload

No payload stored.

QB payload

No payload stored.

Raw payload

{
  "run_id": "run_e715041b2cce406c86d692d6045e1ab3",
  "source": "make.com",
  "run_key": "05-11-2026-027",
  "make_trace_id": "make-20260511_170902_324",
  "source_file_name": "Dakota Cty Lumber 2502-946789.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Dakota Cty Lumber 2502-946789.pdf",
  "source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABjKw",
  "source_dropbox_rev": "0165191fdd9fea300000003549f4393",
  "source_content_hash": "dbe4cfa62af3b507fecf30ccd37c6b101b659fd2a2361dc411ac06b0dc2162e2",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Dakota Cty Lumber 2502-946789.pdf",
  "processing_dropbox_rev": "0165191fea4185200000003549f4393"
}

Invoice Timeline

Time

05/11/2026

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

Payload

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "Dakota Cty Lumber 2502-946789.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Dakota Cty Lumber 2502-946789.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Dakota Cty Lumber 2502-946789.pdf"
}

Time

05/11/2026

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

Payload

{
  "message": "Claude extraction parsed and stored.",
  "process_key": "05-11-2026-027-INV-001",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3352",
  "make_trace_id": "make-20260511_170902_324",
  "output_tokens": "491",
  "bill_import_id": "bill_c56b01d7d91c49aabd07c6ac6ae5bce2",
  "source_file_name": "Dakota Cty Lumber 2502-946789.pdf",
  "claude_message_id": "msg_01VgaPthVfRw5Hzfad68URWx"
}

Time

05/11/2026

Event

VALIDATION FAILED

Message

Invoice date is before the processing year. Check whether Claude read the date correctly.

Payload

{
  "total": "279.62",
  "message": "Validation failed; moved file to error folder.",
  "process_key": "05-11-2026-027-INV-001",
  "vendor_name": "Dakota County Lumber",
  "invoice_date": "2025-02-05",
  "make_trace_id": "make-20260511_170902_324",
  "bill_import_id": "bill_c56b01d7d91c49aabd07c6ac6ae5bce2",
  "invoice_number": "2502-946789",
  "final_file_name": "Dakota Cty Lumber 2502-946789_VALIDATION-FAILED.pdf",
  "final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/Dakota Cty Lumber 2502-946789_VALIDATION-FAILED.pdf",
  "source_file_name": "Dakota Cty Lumber 2502-946789.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Dakota Cty Lumber 2502-946789.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/lxe40tm15qsnqdthdozlz/Dakota-Cty-Lumber-2502-946789_VALIDATION-FAILED.pdf?rlkey=hx7yde18xvfa65ilb3nt6zx40&dl=0",
  "validation_details": "Invoice date is before the processing year. Check whether Claude read the date correctly.",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Dakota Cty Lumber 2502-946789.pdf"
}