Invoice Record
05-11-2026-027-INV-002
Validation Error
Invoice date is before the processing year. Check whether Claude read the date correctly.
Status
Validation error
Invoice
INV-104100
Total
$24,362.14
Invoice data
- Detected vendor
- Granite-Tops
- Matched vendor
- Unmatched
- Matched alias
- No alias
- Category
- Not assigned
- Category method
- Not selected
- Invoice date
- 01/31/2025
- Due date
- 03/02/2025
- Vendor terms
- Net 30
- Jkath terms
- Net 30
- QB Transaction ID
- Not created
File result
- Final file
- INV-104100_VALIDATION-FAILED.pdf
- Outcome
- validation_failed
- Details
- Invoice date is before the processing year. Check whether Claude read the date correctly.
Processing Context
- Invoice ID
- 05-11-2026-027-INV-002
- Run ID
- 05-11-2026-027
- Source folder
- /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
- Source file
- INV-104100.pdf
Stored payloads
Claude parse payload
{
"tax": 0,
"notes": "Invoice is dated 2025-01-31, which is prior to the 2026 processing year batch context; the date appears clearly printed as 1/31/2025 so 2025 is returned as-is. Delivery/fuel surcharge line items are included in line_items and in the invoice total; shipping is set to 0 to avoid double-counting. The vendor also operates under the 'Stone Countertop Outlet' brand name per the invoice header; canonical name used is 'Granite-Tops'. Kitchen subtotal of $16,852.00 is a section subtotal shown on the invoice and is not double-counted in line items.",
"terms": "Net 30",
"total": 24362.14,
"due_date": "2025-03-02",
"shipping": 0,
"subtotal": 24362.14,
"confidence": {
"total": 0.99,
"vendor_name": 0.99,
"invoice_date": 0.99,
"project_name": 0.99,
"invoice_number": 0.99
},
"line_items": [
{
"qty": null,
"amount": 5890,
"unit_price": null,
"description": "KITCHEN PERIMETER - Quartzite Countertops: Calacatta Lux (3cm)"
},
{
"qty": null,
"amount": 200,
"unit_price": null,
"description": "KITCHEN PERIMETER - Undermount Farm/Apron Style Sink Finishing (Does not include sink)"
},
{
"qty": null,
"amount": 5006.5,
"unit_price": null,
"description": "KITCHEN PERIMETER - 3cm Full Height Back Splash (83 x 36\" splash on range wall & 102\" x 18\" on sink run wall)"
},
{
"qty": 3,
"amount": 60,
"unit_price": null,
"description": "KITCHEN PERIMETER - Drill Outlet Holes Qty-3"
},
{
"qty": null,
"amount": 294.5,
"unit_price": null,
"description": "15\" x 4\" LEDGES - Quartzite Countertops: Calacatta Lux (3cm)"
},
{
"qty": null,
"amount": 5401,
"unit_price": null,
"description": "KITCHEN ISLAND - Soapstone Countertops: Original PA 3cm from Midwest Specialty Products"
},
{
"qty": null,
"amount": 1670.66,
"unit_price": null,
"description": "PRIMARY BATH VANITY - Quartz Countertops (3cm): Color: Hanstone Calacatta Gold"
},
{
"qty": null,
"amount": 300,
"unit_price": null,
"description": "PRIMARY BATH VANITY - Undermount Sink Finishing (Does not include sink)"
},
{
"qty": null,
"amount": 150,
"unit_price": null,
"description": "PRIMARY BATH VANITY - Back Splash 4\": Milled to 3/4\" Thick (Back only)"
},
{
"qty": null,
"amount": 874.5,
"unit_price": null,
"description": "JACK & JILL VANITY - Quartz Countertops (3cm): Color: Hanstone Drift"
},
{
"qty": null,
"amount": 300,
"unit_price": null,
"description": "JACK & JILL VANITY - Undermount Sink Finishing (Does not include sink)"
},
{
"qty": null,
"amount": 120,
"unit_price": null,
"description": "JACK & JILL VANITY - Back Splash 4\": Milled to 3/4\" Thick (Back only)"
},
{
"qty": null,
"amount": 592.5,
"unit_price": null,
"description": "GUEST BATH - Viatera Countertops: Nocturne 3cm Pre-Cut"
},
{
"qty": null,
"amount": 150,
"unit_price": null,
"description": "GUEST BATH - Undermount Sink Finishing (Does not include sink)"
},
{
"qty": null,
"amount": 82.5,
"unit_price": null,
"description": "GUEST BATH - Up to 3\" Back Splash: Milled to 3/4\" Thick"
},
{
"qty": null,
"amount": 2684.98,
"unit_price": null,
"description": "LAUNDRY ROOM COUNTERTOPS - Q Quartz Countertops: Midnight Majesty 3cm"
},
{
"qty": null,
"amount": 175,
"unit_price": null,
"description": "LAUNDRY ROOM COUNTERTOPS - Undermount Sink Finishing (Does not include sink)"
},
{
"qty": null,
"amount": 100,
"unit_price": null,
"description": "LAUNDRY ROOM COUNTERTOPS - Back Splash 4\": Milled to 3/4\" Thick (splash figured on sink run back only)"
},
{
"qty": null,
"amount": 125,
"unit_price": null,
"description": "Field Measure and Delivery: Includes initial field measure and install"
},
{
"qty": null,
"amount": 30,
"unit_price": null,
"description": "Fuel surcharge (initial field measure)"
},
{
"qty": null,
"amount": 125,
"unit_price": null,
"description": "Field Measure and Delivery: Includes a second field measure and install for custom height backsplash"
},
{
"qty": null,
"amount": 30,
"unit_price": null,
"description": "Fuel surcharge (second field measure)"
}
],
"vendor_name": "Granite-Tops",
"invoice_date": "2025-01-31",
"project_name": "Lakeview",
"document_type": "invoice",
"invoice_number": "INV-104100",
"is_billable_invoice": true
}Vendor match payload
No payload stored.
QB payload
No payload stored.
Raw payload
{
"run_id": "run_e715041b2cce406c86d692d6045e1ab3",
"source": "make.com",
"run_key": "05-11-2026-027",
"make_trace_id": "make-20260511_170902_324",
"source_file_name": "INV-104100.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/INV-104100.pdf",
"source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABjLA",
"source_dropbox_rev": "0165191fddd21de00000003549f4393",
"source_content_hash": "7aabb6c33032187accf10d2b39f7e8c8d4756e6fab5d664af2fae5cb3d1b939a",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/INV-104100.pdf",
"processing_dropbox_rev": "0165191ff98ae9100000003549f4393"
}Invoice Timeline
Time
05/11/2026
Event
FILE CLAIMED
Message
Source file claimed by Make scenario.
Payload
{
"message": "Claimed invoice file and moved into processing.",
"source_file_name": "INV-104100.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/INV-104100.pdf",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/INV-104100.pdf"
}Time
05/11/2026
Event
PARSE COMPLETED
Message
Claude extraction parsed and stored.
Payload
{
"message": "Claude extraction parsed and stored.",
"process_key": "05-11-2026-027-INV-002",
"claude_model": "claude-sonnet-4-6",
"input_tokens": "5437",
"make_trace_id": "make-20260511_170902_324",
"output_tokens": "1541",
"bill_import_id": "bill_8b1a5cc6daed4ebab686ff1f7e92fb4e",
"source_file_name": "INV-104100.pdf",
"claude_message_id": "msg_011FqtboRLoJQDVQF7zvLQ7j"
}Time
05/11/2026
Event
VALIDATION FAILED
Message
Invoice date is before the processing year. Check whether Claude read the date correctly.
Payload
{
"total": "24362.14",
"message": "Validation failed; moved file to error folder.",
"process_key": "05-11-2026-027-INV-002",
"vendor_name": "Granite-Tops",
"invoice_date": "2025-01-31",
"make_trace_id": "make-20260511_170902_324",
"bill_import_id": "bill_8b1a5cc6daed4ebab686ff1f7e92fb4e",
"invoice_number": "INV-104100",
"final_file_name": "INV-104100_VALIDATION-FAILED.pdf",
"final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/INV-104100_VALIDATION-FAILED.pdf",
"source_file_name": "INV-104100.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/INV-104100.pdf",
"dropbox_shared_url": "https://www.dropbox.com/scl/fi/qyvma963waa4bly4b8m0b/INV-104100_VALIDATION-FAILED.pdf?rlkey=izdzmxnivbc7i450vybi3c0q3&dl=0",
"validation_details": "Invoice date is before the processing year. Check whether Claude read the date correctly.",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/INV-104100.pdf"
}