Invoice Record
05-11-2026-027-INV-004
Validation Error
Invoice date is before the processing year. Check whether Claude read the date correctly.
Status
Validation error
Invoice
25201
Total
$350.00
Invoice data
- Detected vendor
- Liberty Electric Minnesota LLC
- Matched vendor
- Unmatched
- Matched alias
- No alias
- Category
- Not assigned
- Category method
- Not selected
- Invoice date
- 02/03/2025
- Due date
- 03/05/2025
- Vendor terms
- Net 30
- Jkath terms
- Net 30
- QB Transaction ID
- Not created
File result
- Outcome
- validation_failed
- Details
- Invoice date is before the processing year. Check whether Claude read the date correctly.
Processing Context
- Invoice ID
- 05-11-2026-027-INV-004
- Run ID
- 05-11-2026-027
- Source folder
- /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
- Source file
- Liberty Electric Minnesota LLC Invoice 25201.pdf
Stored payloads
Claude parse payload
{
"tax": 0,
"notes": "Invoice date is 2025-02-03, which predates the 2026 processing year. This appears to be a legitimate 2025 invoice submitted late or carried over. Project name derived from jobsite address: 2258 St. Clair Avenue, St. Paul, MN 55105. Terms inferred as Net 30 based on invoice date 02/03/2025 and due date 03/05/2025 (30 days). Minor spelling error in line item ('Recepatacle' instead of 'Receptacle') noted but preserved as-is.",
"terms": "Net 30",
"total": 350,
"due_date": "2025-03-05",
"shipping": 0,
"subtotal": 350,
"confidence": {
"total": 0.99,
"vendor_name": 0.99,
"invoice_date": 0.99,
"project_name": 0.95,
"invoice_number": 0.99
},
"line_items": [
{
"qty": 1,
"amount": 350,
"unit_price": 350,
"description": "Recepatacle at St. Clair"
}
],
"vendor_name": "Liberty Electric Minnesota LLC",
"invoice_date": "2025-02-03",
"project_name": "2258 St. Clair Avenue",
"document_type": "invoice",
"invoice_number": "25201",
"is_billable_invoice": true
}Vendor match payload
No payload stored.
QB payload
No payload stored.
Raw payload
{
"run_id": "run_e715041b2cce406c86d692d6045e1ab3",
"source": "make.com",
"run_key": "05-11-2026-027",
"make_trace_id": "make-20260511_170902_324",
"source_file_name": "Liberty Electric Minnesota LLC Invoice 25201.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Liberty Electric Minnesota LLC Invoice 25201.pdf",
"source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABjLg",
"source_dropbox_rev": "0165191fde0923a00000003549f4393",
"source_content_hash": "47f5fd922a941b32ea2101352eff44e2624f86d0b0c48d57d18a45cb501587c1",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Liberty Electric Minnesota LLC Invoice 25201.pdf",
"processing_dropbox_rev": "01651920221ba3f00000003549f4393"
}Invoice Timeline
Time
05/11/2026
Event
FILE CLAIMED
Message
Source file claimed by Make scenario.
Payload
{
"message": "Claimed invoice file and moved into processing.",
"source_file_name": "Liberty Electric Minnesota LLC Invoice 25201.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Liberty Electric Minnesota LLC Invoice 25201.pdf",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Liberty Electric Minnesota LLC Invoice 25201.pdf"
}Time
05/11/2026
Event
PARSE COMPLETED
Message
Claude extraction parsed and stored.
Payload
{
"message": "Claude extraction parsed and stored.",
"process_key": "05-11-2026-027-INV-004",
"claude_model": "claude-sonnet-4-6",
"input_tokens": "3128",
"make_trace_id": "make-20260511_170902_324",
"output_tokens": "404",
"bill_import_id": "bill_060bf60b2f3e4489b5a51034318f1076",
"source_file_name": "Liberty Electric Minnesota LLC Invoice 25201.pdf",
"claude_message_id": "msg_01F1BYA1JrtjTSK1VFEihBca"
}Time
05/11/2026
Event
VALIDATION FAILED
Message
Invoice date is before the processing year. Check whether Claude read the date correctly.
Payload
{
"total": "350",
"message": "Validation failed; moved file to error folder.",
"process_key": "05-11-2026-027-INV-004",
"vendor_name": "Liberty Electric Minnesota LLC",
"invoice_date": "2025-02-03",
"make_trace_id": "make-20260511_170902_324",
"bill_import_id": "bill_060bf60b2f3e4489b5a51034318f1076",
"invoice_number": "25201",
"final_file_name": "Liberty Electric Minnesota LLC Invoice 25201_VALIDATION-FAILED.pdf",
"final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/Liberty Electric Minnesota LLC Invoice 25201_VALIDATION-FAILED.pdf",
"source_file_name": "Liberty Electric Minnesota LLC Invoice 25201.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Liberty Electric Minnesota LLC Invoice 25201.pdf",
"dropbox_shared_url": "https://www.dropbox.com/scl/fi/8gl6l94ve3ngbxpg6jtzu/Liberty-Electric-Minnesota-LLC-Invoice-25201_VALIDATION-FAILED.pdf?rlkey=io33mo27gqmke8xygrrqg59sn&dl=0",
"validation_details": "Invoice date is before the processing year. Check whether Claude read the date correctly.",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Liberty Electric Minnesota LLC Invoice 25201.pdf"
}