Invoice Record
05-11-2026-027-INV-005
Validation Error
Invoice date is before the processing year. Check whether Claude read the date correctly.
Status
Validation error
Invoice
801003198
Total
$3.79
Invoice data
- Detected vendor
- Hardware Distributors
- Matched vendor
- Unmatched
- Matched alias
- No alias
- Category
- Not assigned
- Category method
- Not selected
- Invoice date
- 02/03/2025
- Due date
- 03/05/2025
- Vendor terms
- 1%-10th Net 30
- Jkath terms
- Net 30
- QB Transaction ID
- Not created
File result
- Outcome
- validation_failed
- Details
- Invoice date is before the processing year. Check whether Claude read the date correctly.
Processing Context
- Invoice ID
- 05-11-2026-027-INV-005
- Run ID
- 05-11-2026-027
- Source folder
- /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
- Source file
- HDLInvoice 801003198.pdf
Stored payloads
Claude parse payload
{
"tax": 0.29,
"notes": "Customer PO description is 'flip up door stops'. No project name stated on invoice. Sold to and Ship To are both J KATH LLC at the same address. Invoice date is 2025-02-03; note this is a 2025-dated invoice processed in a 2026 batch — verify if this is a late-submitted invoice.",
"terms": "1%-10th Net 30",
"total": 3.79,
"due_date": "2025-03-30",
"shipping": 0,
"subtotal": 3.5,
"confidence": {
"total": 0.99,
"vendor_name": 0.99,
"invoice_date": 0.99,
"project_name": 0,
"invoice_number": 0.99
},
"line_items": [
{
"qty": 2,
"amount": 3.5,
"unit_price": 1.75,
"description": "FCEURO DOOR STOP - Euro Door Stop Cam Stop 10 Pack BRN (10-SC6X58P ZC)"
}
],
"vendor_name": "Hardware Distributors",
"invoice_date": "2025-02-03",
"project_name": null,
"document_type": "invoice",
"invoice_number": "801003198",
"is_billable_invoice": true
}Vendor match payload
No payload stored.
QB payload
No payload stored.
Raw payload
{
"run_id": "run_e715041b2cce406c86d692d6045e1ab3",
"source": "make.com",
"run_key": "05-11-2026-027",
"make_trace_id": "make-20260511_170902_324",
"source_file_name": "HDLInvoice 801003198.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/HDLInvoice 801003198.pdf",
"source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABjLw",
"source_dropbox_rev": "0165191fde2944d00000003549f4393",
"source_content_hash": "d70afbf8a0191928d49edd91b04146b655b4185e6c06cc38de6a1c26d6d2fa62",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/HDLInvoice 801003198.pdf",
"processing_dropbox_rev": "016519202fc97df00000003549f4393"
}Invoice Timeline
Time
05/11/2026
Event
FILE CLAIMED
Message
Source file claimed by Make scenario.
Payload
{
"message": "Claimed invoice file and moved into processing.",
"source_file_name": "HDLInvoice 801003198.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/HDLInvoice 801003198.pdf",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/HDLInvoice 801003198.pdf"
}Time
05/11/2026
Event
PARSE COMPLETED
Message
Claude extraction parsed and stored.
Payload
{
"message": "Claude extraction parsed and stored.",
"process_key": "05-11-2026-027-INV-005",
"claude_model": "claude-sonnet-4-6",
"input_tokens": "3273",
"make_trace_id": "make-20260511_170902_324",
"output_tokens": "381",
"bill_import_id": "bill_86b25e8ab98649978ff5a7605daf089f",
"source_file_name": "HDLInvoice 801003198.pdf",
"claude_message_id": "msg_01A6tU1ugz7KJuB3Ri8hdM8x"
}Time
05/11/2026
Event
VALIDATION FAILED
Message
Invoice date is before the processing year. Check whether Claude read the date correctly.
Payload
{
"total": "3.79",
"message": "Validation failed; moved file to error folder.",
"process_key": "05-11-2026-027-INV-005",
"vendor_name": "Hardware Distributors",
"invoice_date": "2025-02-03",
"make_trace_id": "make-20260511_170902_324",
"bill_import_id": "bill_86b25e8ab98649978ff5a7605daf089f",
"invoice_number": "801003198",
"final_file_name": "HDLInvoice 801003198_VALIDATION-FAILED.pdf",
"final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/HDLInvoice 801003198_VALIDATION-FAILED.pdf",
"source_file_name": "HDLInvoice 801003198.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/HDLInvoice 801003198.pdf",
"dropbox_shared_url": "https://www.dropbox.com/scl/fi/pojklq40rg1mlg29hu37d/HDLInvoice-801003198_VALIDATION-FAILED.pdf?rlkey=gg3o6gqhae4oci3wmoqodkq74&dl=0",
"validation_details": "Invoice date is before the processing year. Check whether Claude read the date correctly.",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/HDLInvoice 801003198.pdf"
}