JkathBusiness Portal

Invoice Record

05-11-2026-027-INV-006

Back to bill imports

Validation Error

Invoice total is zero or negative, so QuickBooks will not accept it as a vendor bill. This may be a credit memo, refund, or zero-dollar document.

View Invoice in Dropbox

Status

Validation error

Invoice

CM153057

Total

-$416.50

Invoice data

Detected vendor
Ferguson Enterprises LLC
Matched vendor
Unmatched
Matched alias
No alias
Category
Not assigned
Category method
Not selected
Invoice date
01/30/2025
Due date
03/01/2025
Vendor terms
Not set
Jkath terms
Net 30
QB Transaction ID
Not created

File result

Outcome
validation_failed
Details
Invoice total is zero or negative, so QuickBooks will not accept it as a vendor bill. This may be a credit memo, refund, or zero-dollar document.
View Invoice in Dropbox

Processing Context

Invoice ID
05-11-2026-027-INV-006
Run ID
05-11-2026-027
Source folder
/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
Source file
Ferguson .pdf
Stored payloads

Claude parse payload

{
  "tax": -31.3,
  "notes": "This is a credit memo (CM153057), not a standard unpaid vendor invoice; is_billable_invoice is false. All amounts are negative, representing a credit of -$416.50. The vendor branch suffix #1657 has been omitted from vendor_name per policy. Ship-to address is 15890 York Circle NW, Anoka, MN 55303. Tax jurisdiction is Anoka County. Customer order number: 15890 YORK CIR NW. Master account number: 737714. Customer number: 554796.",
  "terms": null,
  "total": -416.5,
  "due_date": null,
  "shipping": 0,
  "subtotal": -385.2,
  "confidence": {
    "total": 0.99,
    "vendor_name": 0.99,
    "invoice_date": 0.99,
    "project_name": 0.99,
    "invoice_number": 0.99
  },
  "line_items": [
    {
      "qty": 1,
      "amount": -290.95,
      "unit_price": 290.95,
      "description": "24X19 1H 1B SS UC LDRY U OI:1065982 (KKHU10124L)"
    },
    {
      "qty": 1,
      "amount": -94.25,
      "unit_price": 94.25,
      "description": "@ 20-5/16X15-3/4 VC UC L OI:1065982 (K20000-0)"
    }
  ],
  "vendor_name": "Ferguson Enterprises LLC",
  "invoice_date": "2025-01-30",
  "project_name": "SHAMP - FINISH",
  "document_type": "credit_memo",
  "invoice_number": "CM153057",
  "is_billable_invoice": false
}

Vendor match payload

No payload stored.

QB payload

No payload stored.

Raw payload

{
  "run_id": "run_e715041b2cce406c86d692d6045e1ab3",
  "source": "make.com",
  "run_key": "05-11-2026-027",
  "make_trace_id": "make-20260511_170902_324",
  "source_file_name": "Ferguson .pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Ferguson .pdf",
  "source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABjMA",
  "source_dropbox_rev": "0165191fde450d500000003549f4393",
  "source_content_hash": "e5271ef1685c0a4d0c38fca4601a9eeef89703179c98e5b4e7169db037d5a639",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Ferguson .pdf",
  "processing_dropbox_rev": "016519203b4bfea00000003549f4393"
}

Invoice Timeline

Time

05/11/2026

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

Payload
{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "Ferguson .pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Ferguson .pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Ferguson .pdf"
}

Time

05/11/2026

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

Payload
{
  "message": "Claude extraction parsed and stored.",
  "process_key": "05-11-2026-027-INV-006",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3537",
  "make_trace_id": "make-20260511_170902_324",
  "output_tokens": "492",
  "bill_import_id": "bill_a82617d67ccb4013a637011b255a033a",
  "source_file_name": "Ferguson .pdf",
  "claude_message_id": "msg_017H3LNSvN7xpV4YbnBwCgzc"
}

Time

05/11/2026

Event

VALIDATION FAILED

Message

Invoice total is zero or negative, so QuickBooks will not accept it as a vendor bill. This may be a credit memo, refund, or zero-dollar document.

Payload
{
  "total": "-416.5",
  "message": "Validation failed; moved file to error folder.",
  "process_key": "05-11-2026-027-INV-006",
  "vendor_name": "Ferguson Enterprises LLC",
  "invoice_date": "2025-01-30",
  "make_trace_id": "make-20260511_170902_324",
  "bill_import_id": "bill_a82617d67ccb4013a637011b255a033a",
  "invoice_number": "CM153057",
  "final_file_name": "Ferguson _VALIDATION-FAILED.pdf",
  "final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/Ferguson _VALIDATION-FAILED.pdf",
  "source_file_name": "Ferguson .pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Ferguson .pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/f9c8muvxvx8pkfqhexy0k/Ferguson-_VALIDATION-FAILED.pdf?rlkey=iwlobq7n4hirtfsfpv2r0uiqs&dl=0",
  "validation_details": "Invoice total is zero or negative, so QuickBooks will not accept it as a vendor bill. This may be a credit memo, refund, or zero-dollar document.",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Ferguson .pdf"
}