Invoice Record
05-11-2026-027-INV-007
Validation Error
Invoice date is before the processing year. Check whether Claude read the date correctly.
Status
Validation error
Invoice
1442
Total
$8,675.00
Invoice data
- Detected vendor
- JJ Woodcraft LLC
- Matched vendor
- Unmatched
- Matched alias
- No alias
- Category
- Not assigned
- Category method
- Not selected
- Invoice date
- 02/04/2025
- Due date
- 03/06/2025
- Vendor terms
- Net 30
- Jkath terms
- Net 30
- QB Transaction ID
- Not created
File result
- Outcome
- validation_failed
- Details
- Invoice date is before the processing year. Check whether Claude read the date correctly.
Processing Context
- Invoice ID
- 05-11-2026-027-INV-007
- Run ID
- 05-11-2026-027
- Source folder
- /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
- Source file
- J J's woodcraft - don't add to budget.pdf
Stored payloads
Claude parse payload
{
"tax": 0,
"notes": "Invoice date is 2025-02-04, which predates the 2026 processing year. This appears to be a legitimate 2025 invoice; human review recommended to confirm it is not a duplicate or late submission. Project name inferred from the Cabinet Install line item description.",
"terms": "Net 30",
"total": 8675,
"due_date": "2025-03-06",
"shipping": 0,
"subtotal": 8675,
"confidence": {
"total": 1,
"vendor_name": 1,
"invoice_date": 1,
"project_name": 0.9,
"invoice_number": 1
},
"line_items": [
{
"qty": 1,
"amount": 7750,
"unit_price": 7750,
"description": "Cabinet Install - 5503 Lakeview dr. Edina"
},
{
"qty": 1,
"amount": 925,
"unit_price": 925,
"description": "Custom Amount - On-site staging not originally in scope"
}
],
"vendor_name": "JJ Woodcraft LLC",
"invoice_date": "2025-02-04",
"project_name": "5503 Lakeview dr. Edina",
"document_type": "invoice",
"invoice_number": "1442",
"is_billable_invoice": true
}Vendor match payload
No payload stored.
QB payload
No payload stored.
Raw payload
{
"run_id": "run_e715041b2cce406c86d692d6045e1ab3",
"source": "make.com",
"run_key": "05-11-2026-027",
"make_trace_id": "make-20260511_170902_324",
"source_file_name": "J J's woodcraft - don't add to budget.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/J J's woodcraft - don't add to budget.pdf",
"source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABjMQ",
"source_dropbox_rev": "0165191fde6753f00000003549f4393",
"source_content_hash": "2fe3342d6713562d000d2b88f051269b340a4f9433c1946d688a8d3693e30597",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/J J's woodcraft - don't add to budget.pdf",
"processing_dropbox_rev": "0165192048b392b00000003549f4393"
}Invoice Timeline
Time
05/11/2026
Event
FILE CLAIMED
Message
Source file claimed by Make scenario.
Payload
{
"message": "Claimed invoice file and moved into processing.",
"source_file_name": "J J's woodcraft - don't add to budget.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/J J's woodcraft - don't add to budget.pdf",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/J J's woodcraft - don't add to budget.pdf"
}Time
05/11/2026
Event
PARSE COMPLETED
Message
Claude extraction parsed and stored.
Payload
{
"message": "Claude extraction parsed and stored.",
"process_key": "05-11-2026-027-INV-007",
"claude_model": "claude-sonnet-4-6",
"input_tokens": "3110",
"make_trace_id": "make-20260511_170902_324",
"output_tokens": "392",
"bill_import_id": "bill_b127ec46c8cc4844b76f95e1029db61e",
"source_file_name": "J J's woodcraft - don't add to budget.pdf",
"claude_message_id": "msg_0161tyaEFDp926VU1gHiA9Co"
}Time
05/11/2026
Event
VALIDATION FAILED
Message
Invoice date is before the processing year. Check whether Claude read the date correctly.
Payload
{
"total": "8675",
"message": "Validation failed; moved file to error folder.",
"process_key": "05-11-2026-027-INV-007",
"vendor_name": "JJ Woodcraft LLC",
"invoice_date": "2025-02-04",
"make_trace_id": "make-20260511_170902_324",
"bill_import_id": "bill_b127ec46c8cc4844b76f95e1029db61e",
"invoice_number": "1442",
"final_file_name": "J J's woodcraft - don't add to budget_VALIDATION-FAILED.pdf",
"final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/J J's woodcraft - don't add to budget_VALIDATION-FAILED.pdf",
"source_file_name": "J J's woodcraft - don't add to budget.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/J J's woodcraft - don't add to budget.pdf",
"dropbox_shared_url": "https://www.dropbox.com/scl/fi/n73j4zsamrphrevgom1pq/J-J-s-woodcraft-don-t-add-to-budget_VALIDATION-FAILED.pdf?rlkey=j536vuyewtn6bmkzle5tkjdrl&dl=0",
"validation_details": "Invoice date is before the processing year. Check whether Claude read the date correctly.",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/J J's woodcraft - don't add to budget.pdf"
}