Invoice Record

05-11-2026-027-INV-008

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Validation Error

Invoice date is before the processing year. Check whether Claude read the date correctly.

View Invoice in Dropbox

Status

Validation error

Invoice

0953342

Total

$3,764.59

Invoice data

Detected vendor: Ferguson Enterprises LLC
Matched vendor: Unmatched
Matched alias: No alias
Category: Not assigned
Category method: Not selected
Invoice date: 02/05/2025
Due date: 03/07/2025
Vendor terms: Net 10th Prox
Jkath terms: Net 30
QB Transaction ID: Not created

File result

Final file: 737714_20250206_30214985_13943827797_VALIDATION-FAILED.pdf
Outcome: validation_failed
Details: Invoice date is before the processing year. Check whether Claude read the date correctly.

View Invoice in Dropbox

Processing Context

Invoice ID: 05-11-2026-027-INV-008
Run ID: 05-11-2026-027
Source folder: /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
Source file: 737714_20250206_30214985_13943827797.pdf

Stored payloads

Claude parse payload

{
  "tax": 295.72,
  "notes": "Vendor branch/location suffix #1657 omitted from vendor_name per rules. Tax jurisdiction noted as Hennepin Co. Invoice date is 2025-02-05, which is prior to the 2026 processing year — this appears to be a legitimate 2025 invoice date as clearly printed. Customer order number: 8701 BENTWOOD DR; job name: BENTWOOD - PLUMBING. Master account number: 737714. Ship-to address: 8701 Bentwood Drive, Eden Prairie, MN 55344.",
  "terms": "Net 10th Prox",
  "total": 3764.59,
  "due_date": null,
  "shipping": 0,
  "subtotal": 3468.87,
  "confidence": {
    "total": 0.99,
    "vendor_name": 0.99,
    "invoice_date": 0.99,
    "project_name": 0.97,
    "invoice_number": 0.99
  },
  "line_items": [
    {
      "qty": 1,
      "amount": 158.99,
      "unit_price": 158.99,
      "description": "15X11 1H VC UC LAV WHIT (K8189-0)"
    },
    {
      "qty": 1,
      "amount": 325.44,
      "unit_price": 325.44,
      "description": "CCY LFA 1.2 2HDL LEV W/SPRD LAV FCT (D3535CZMPUDST)"
    },
    {
      "qty": 1,
      "amount": 41.28,
      "unit_price": 41.28,
      "description": "TANK LEV *SAYLOR CHBR (D73560CZ)"
    },
    {
      "qty": 1,
      "amount": 129.74,
      "unit_price": 129.744,
      "description": "LF HOT WTR FILTRATION SYS F-2000S (IF2000S)"
    },
    {
      "qty": 1,
      "amount": 357.2,
      "unit_price": 357.204,
      "description": "LF HOT WATER TANK (IHWT00)"
    },
    {
      "qty": 1,
      "amount": 282.6,
      "unit_price": 282.6,
      "description": "CCY 1.28 GPF EB W/ SEAT *CADET III (A3075000020)"
    },
    {
      "qty": 1,
      "amount": 81.6,
      "unit_price": 81.6,
      "description": "CCY 1.28 CLST TANK *CADET III WHIT (A4000101020)"
    },
    {
      "qty": 1,
      "amount": 616.61,
      "unit_price": 616.608,
      "description": "LFA 4 1HDL LEV POT FILL FCT (D1165LFCZ)"
    },
    {
      "qty": 1,
      "amount": 380.06,
      "unit_price": 380.064,
      "description": "CCY LFA 1HDL LEV HOT WTR DISPN CHBE (D1930LFHCZ)"
    },
    {
      "qty": 1,
      "amount": 84.91,
      "unit_price": 84.91,
      "description": "@ 4-1/2 KITC FLG & STRN CHBR (D72010CZ)"
    },
    {
      "qty": 1,
      "amount": 534.69,
      "unit_price": 534.688,
      "description": "CCY LFA 1.8 CHBR 1HDL PD KITC FCT (D9159CZDST)"
    },
    {
      "qty": 1,
      "amount": 475.75,
      "unit_price": 475.75,
      "description": "30X18 1B 0H UM KITC SINK CHBK (B442931)"
    }
  ],
  "vendor_name": "Ferguson Enterprises LLC",
  "invoice_date": "2025-02-05",
  "project_name": "Bentwood - Plumbing",
  "document_type": "invoice",
  "invoice_number": "0953342",
  "is_billable_invoice": true
}

Vendor match payload

No payload stored.

QB payload

No payload stored.

Raw payload

{
  "run_id": "run_e715041b2cce406c86d692d6045e1ab3",
  "source": "make.com",
  "run_key": "05-11-2026-027",
  "make_trace_id": "make-20260511_170902_324",
  "source_file_name": "737714_20250206_30214985_13943827797.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/737714_20250206_30214985_13943827797.pdf",
  "source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABjMg",
  "source_dropbox_rev": "0165191fde9ccff00000003549f4393",
  "source_content_hash": "946ef985d7db53b39935cf99a33158be0b92ca401a4e4bfb4a0007cb6cb1dd18",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/737714_20250206_30214985_13943827797.pdf",
  "processing_dropbox_rev": "0165192052c4c5600000003549f4393"
}

Invoice Timeline

Time

05/11/2026

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

Payload

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "737714_20250206_30214985_13943827797.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/737714_20250206_30214985_13943827797.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/737714_20250206_30214985_13943827797.pdf"
}

Time

05/11/2026

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

Payload

{
  "message": "Claude extraction parsed and stored.",
  "process_key": "05-11-2026-027-INV-008",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3985",
  "make_trace_id": "make-20260511_170902_324",
  "output_tokens": "1051",
  "bill_import_id": "bill_dde9c4a5db2e44cebc0cd3ae454891d9",
  "source_file_name": "737714_20250206_30214985_13943827797.pdf",
  "claude_message_id": "msg_01A7JGpxQbx2CDU7ut4Low5f"
}

Time

05/11/2026

Event

VALIDATION FAILED

Message

Invoice date is before the processing year. Check whether Claude read the date correctly.

Payload

{
  "total": "3764.59",
  "message": "Validation failed; moved file to error folder.",
  "process_key": "05-11-2026-027-INV-008",
  "vendor_name": "Ferguson Enterprises LLC",
  "invoice_date": "2025-02-05",
  "make_trace_id": "make-20260511_170902_324",
  "bill_import_id": "bill_dde9c4a5db2e44cebc0cd3ae454891d9",
  "invoice_number": "0953342",
  "final_file_name": "737714_20250206_30214985_13943827797_VALIDATION-FAILED.pdf",
  "final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/737714_20250206_30214985_13943827797_VALIDATION-FAILED.pdf",
  "source_file_name": "737714_20250206_30214985_13943827797.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/737714_20250206_30214985_13943827797.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/y8ver1e7vnyzi4ma60l7s/737714_20250206_30214985_13943827797_VALIDATION-FAILED.pdf?rlkey=hgp3zjanzg18mvdx437hlsozx&dl=0",
  "validation_details": "Invoice date is before the processing year. Check whether Claude read the date correctly.",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/737714_20250206_30214985_13943827797.pdf"
}