Invoice Record

05-11-2026-027-INV-010

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Validation Error

Invoice date is before the processing year. Check whether Claude read the date correctly.

View Invoice in Dropbox

Status

Validation error

Invoice

801002094

Total

$179.44

Invoice data

Detected vendor: Hardware Distributors
Matched vendor: Unmatched
Matched alias: No alias
Category: Not assigned
Category method: Not selected
Invoice date: 01/30/2025
Due date: 03/01/2025
Vendor terms: 1%-10th Net 30
Jkath terms: Net 30
QB Transaction ID: Not created

File result

Final file: HDLInvoice 801002094_VALIDATION-FAILED.pdf
Outcome: validation_failed
Details: Invoice date is before the processing year. Check whether Claude read the date correctly.

View Invoice in Dropbox

Processing Context

Invoice ID: 05-11-2026-027-INV-010
Run ID: 05-11-2026-027
Source folder: /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
Source file: HDLInvoice 801002094.pdf

Stored payloads

Claude parse payload

{
  "tax": 15.66,
  "notes": "This is a credit memo (not a standard unpaid vendor invoice), so is_billable_invoice is false. Total due on the document is 0.00, but the credit memo amount is 179.44 (taxable 192.68 + sales tax 15.66 - misc/restock fee -28.90 = 179.44). The MISC line of -28.90 represents a 15% restocking fee deducted from the credit. Original invoice referenced: 800995798 dated 1/16/2025. Customer PO: 135 Bentwood used as project_name. X RMA and X RESTOCK FEE line items had $0.00 extension and were excluded from line_items per rules.",
  "terms": "1%-10th Net 30",
  "total": 179.44,
  "due_date": "2025-02-28",
  "shipping": 0,
  "subtotal": 192.68,
  "confidence": {
    "total": 0.99,
    "vendor_name": 0.99,
    "invoice_date": 0.99,
    "project_name": 0.95,
    "invoice_number": 0.99
  },
  "line_items": [
    {
      "qty": 2,
      "amount": 192.68,
      "unit_price": 96.34,
      "description": "ETVWOFC 4X8 2PLY SH - 4ftx8ft 2Ply Veneer Wht Oak Face Cut (Original Invoice 800995798 1/16/25)"
    },
    {
      "qty": null,
      "amount": -28.9,
      "unit_price": null,
      "description": "MISC credit/restock adjustment (15% MP restock fee)"
    }
  ],
  "vendor_name": "Hardware Distributors",
  "invoice_date": "2025-01-30",
  "project_name": "135 Bentwood",
  "document_type": "credit_memo",
  "invoice_number": "801002094",
  "is_billable_invoice": false
}

Vendor match payload

No payload stored.

QB payload

No payload stored.

Raw payload

{
  "run_id": "run_e715041b2cce406c86d692d6045e1ab3",
  "source": "make.com",
  "run_key": "05-11-2026-027",
  "make_trace_id": "make-20260511_170902_324",
  "source_file_name": "HDLInvoice 801002094.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/HDLInvoice 801002094.pdf",
  "source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABjJg",
  "source_dropbox_rev": "0165191fded85ad00000003549f4393",
  "source_content_hash": "3775414275103532e0f5962be0a4cf0b25c9c49533f61e084399f4a3b32d8062",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/HDLInvoice 801002094.pdf",
  "processing_dropbox_rev": "01651920738ac9600000003549f4393"
}

Invoice Timeline

Time

05/11/2026

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

Payload

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "HDLInvoice 801002094.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/HDLInvoice 801002094.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/HDLInvoice 801002094.pdf"
}

Time

05/11/2026

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

Payload

{
  "message": "Claude extraction parsed and stored.",
  "process_key": "05-11-2026-027-INV-010",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3376",
  "make_trace_id": "make-20260511_170902_324",
  "output_tokens": "530",
  "bill_import_id": "bill_9c749342e75446a9900fe7d45f8522bb",
  "source_file_name": "HDLInvoice 801002094.pdf",
  "claude_message_id": "msg_01RLizgPwsNYhuk4A4c3oFq1"
}

Time

05/11/2026

Event

VALIDATION FAILED

Message

Invoice date is before the processing year. Check whether Claude read the date correctly.

Payload

{
  "total": "179.44",
  "message": "Validation failed; moved file to error folder.",
  "process_key": "05-11-2026-027-INV-010",
  "vendor_name": "Hardware Distributors",
  "invoice_date": "2025-01-30",
  "make_trace_id": "make-20260511_170902_324",
  "bill_import_id": "bill_9c749342e75446a9900fe7d45f8522bb",
  "invoice_number": "801002094",
  "final_file_name": "HDLInvoice 801002094_VALIDATION-FAILED.pdf",
  "final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/HDLInvoice 801002094_VALIDATION-FAILED.pdf",
  "source_file_name": "HDLInvoice 801002094.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/HDLInvoice 801002094.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/hpss6uxtzn39me4k8mj54/HDLInvoice-801002094_VALIDATION-FAILED.pdf?rlkey=mfx86lk44n8bljjmg6z9v1azh&dl=0",
  "validation_details": "Invoice date is before the processing year. Check whether Claude read the date correctly.",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/HDLInvoice 801002094.pdf"
}