Invoice Record

05-11-2026-027-INV-012

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Validation Error

Missing invoice total.

View Invoice in Dropbox

Status

Validation error

Invoice

2502-946773

Total

$0.00

Invoice data

Detected vendor: Dakota County Lumber
Matched vendor: Unmatched
Matched alias: No alias
Category: Not assigned
Category method: Not selected
Invoice date: 02/05/2025
Due date: 03/07/2025
Vendor terms: Net 30
Jkath terms: Net 30
QB Transaction ID: Not created

File result

Final file: Dakota Cty Lumber 2502-946773_VALIDATION-FAILED.pdf
Outcome: validation_failed
Details: Missing invoice total.

View Invoice in Dropbox

Processing Context

Invoice ID: 05-11-2026-027-INV-012
Run ID: 05-11-2026-027
Source folder: /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
Source file: Dakota Cty Lumber 2502-946773.pdf

Stored payloads

Claude parse payload

{
  "tax": 0,
  "notes": "This is a no-charge replacement invoice. The document explicitly states 'NO CHARGE. MISSING JAMBS ON ORIGINAL DELIVERY.' The total, subtotal, and tax are all $0.00. The item is 1 EA of a 4-9 Knocked Down Jamb Set Primed Engineered Core (SO946580-000), issued as a replacement for missing jambs from original order 2502-946580. Because the total is zero, is_billable_invoice is set to false. The job address is 2621 Fisk St N, Roseville MN 55113. Contact is Miranda at 612-382-8295. Buyer signature is Jesse Kath. This document is dated 2025-02-05, which is prior to the 2026 processing year; the date appears clearly printed and is not ambiguous.",
  "terms": "Net 30",
  "total": 0,
  "due_date": null,
  "shipping": 0,
  "subtotal": 0,
  "confidence": {
    "total": 0.99,
    "vendor_name": 0.99,
    "invoice_date": 0.99,
    "project_name": 0.85,
    "invoice_number": 0.99
  },
  "line_items": [],
  "vendor_name": "Dakota County Lumber",
  "invoice_date": "2025-02-05",
  "project_name": "JKATH DESIGN BUILD/MIRANDA",
  "document_type": "invoice",
  "invoice_number": "2502-946773",
  "is_billable_invoice": false
}

Vendor match payload

No payload stored.

QB payload

No payload stored.

Raw payload

{
  "run_id": "run_e715041b2cce406c86d692d6045e1ab3",
  "source": "make.com",
  "run_key": "05-11-2026-027",
  "make_trace_id": "make-20260511_170902_324",
  "source_file_name": "Dakota Cty Lumber 2502-946773.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Dakota Cty Lumber 2502-946773.pdf",
  "source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABjJw",
  "source_dropbox_rev": "0165191fdf12cd300000003549f4393",
  "source_content_hash": "33b462700e4e38cbdc854bb97063f58b67f7995a4036e30911db4e406ac12556",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Dakota Cty Lumber 2502-946773.pdf",
  "processing_dropbox_rev": "016519208e7a9a600000003549f4393"
}

Invoice Timeline

Time

05/11/2026

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

Payload

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "Dakota Cty Lumber 2502-946773.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Dakota Cty Lumber 2502-946773.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Dakota Cty Lumber 2502-946773.pdf"
}

Time

05/11/2026

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

Payload

{
  "message": "Claude extraction parsed and stored.",
  "process_key": "05-11-2026-027-INV-012",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3324",
  "make_trace_id": "make-20260511_170902_324",
  "output_tokens": "421",
  "bill_import_id": "bill_f5d327ea0a6a46139bb783c4c9bbd65a",
  "source_file_name": "Dakota Cty Lumber 2502-946773.pdf",
  "claude_message_id": "msg_013gxYJeHRNSh3SqVAzkhQad"
}

Time

05/11/2026

Event

VALIDATION FAILED

Message

Missing invoice total.

Payload

{
  "total": "0",
  "message": "Validation failed; moved file to error folder.",
  "process_key": "05-11-2026-027-INV-012",
  "vendor_name": "Dakota County Lumber",
  "invoice_date": "2025-02-05",
  "make_trace_id": "make-20260511_170902_324",
  "bill_import_id": "bill_f5d327ea0a6a46139bb783c4c9bbd65a",
  "invoice_number": "2502-946773",
  "final_file_name": "Dakota Cty Lumber 2502-946773_VALIDATION-FAILED.pdf",
  "final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/Dakota Cty Lumber 2502-946773_VALIDATION-FAILED.pdf",
  "source_file_name": "Dakota Cty Lumber 2502-946773.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Dakota Cty Lumber 2502-946773.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/23hg898r3re4ef2bvawmc/Dakota-Cty-Lumber-2502-946773_VALIDATION-FAILED.pdf?rlkey=uihtktiwlk3r5dfq4z6tap07x&dl=0",
  "validation_details": "Missing invoice total.",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Dakota Cty Lumber 2502-946773.pdf"
}