Invoice Record
05-11-2026-027-INV-014
Validation Error
Invoice date is before the processing year. Check whether Claude read the date correctly.
Status
Validation error
Invoice
801003192
Total
$345.07
Invoice data
- Detected vendor
- Hardware Distributors
- Matched vendor
- Unmatched
- Matched alias
- No alias
- Category
- Not assigned
- Category method
- Not selected
- Invoice date
- 02/03/2025
- Due date
- 03/05/2025
- Vendor terms
- 1%-10th Net 30
- Jkath terms
- Net 30
- QB Transaction ID
- Not created
File result
- Outcome
- validation_failed
- Details
- Invoice date is before the processing year. Check whether Claude read the date correctly.
Processing Context
- Invoice ID
- 05-11-2026-027-INV-014
- Run ID
- 05-11-2026-027
- Source folder
- /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
- Source file
- HDLInvoice 801003192.pdf
Stored payloads
Claude parse payload
{
"tax": 25.94,
"notes": "Invoice date is 2025-02-03; this appears to be a 2025 invoice, not 2026. The box charge line item (Y BOX CHARGE) is included as a line item and factored into the subtotal, so shipping is set to 0. Customer PO references 'York hood veneer/shop' used as project name.",
"terms": "1%-10th Net 30",
"total": 345.07,
"due_date": "2025-03-30",
"shipping": 0,
"subtotal": 319.13,
"confidence": {
"total": 0.99,
"vendor_name": 0.99,
"invoice_date": 0.99,
"project_name": 0.97,
"invoice_number": 0.99
},
"line_items": [
{
"qty": 1,
"amount": 128.64,
"unit_price": 128.64,
"description": "ETVWORT 4X8 2PLY - 4ftx8ft 2Ply Veneer Wht Oak Rift"
},
{
"qty": 1,
"amount": 31.35,
"unit_price": 31.35,
"description": "CAACZ11EAAR - Senco 23Ga Nail 3/4in 2.6M/Box"
},
{
"qty": 1,
"amount": 49.24,
"unit_price": 49.24,
"description": "F50009 - Titebond II WaterResis PROJUG 2.15G"
},
{
"qty": 2,
"amount": 35.98,
"unit_price": 17.99,
"description": "FCAS PRO - Accuscribe Pro Scribing Tool"
},
{
"qty": 12,
"amount": 67.92,
"unit_price": 5.66,
"description": "MSR 05NH - 5in X 1000 Ft Roll Stretch Wrap, No Handle"
},
{
"qty": 1,
"amount": 6,
"unit_price": 6,
"description": "Y BOX CHARGE - Additional Shipping Charge Per Box"
}
],
"vendor_name": "Hardware Distributors",
"invoice_date": "2025-02-03",
"project_name": "York hood veneer/shop",
"document_type": "invoice",
"invoice_number": "801003192",
"is_billable_invoice": true
}Vendor match payload
No payload stored.
QB payload
No payload stored.
Raw payload
{
"run_id": "run_e715041b2cce406c86d692d6045e1ab3",
"source": "make.com",
"run_key": "05-11-2026-027",
"make_trace_id": "make-20260511_170902_324",
"source_file_name": "HDLInvoice 801003192.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/HDLInvoice 801003192.pdf",
"source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABjKg",
"source_dropbox_rev": "0165191fdf4a04600000003549f4393",
"source_content_hash": "e827a3cb8e9852eb2e88f358397826c6baa6d685c03aa17bfb1da3cc0badfacd",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/HDLInvoice 801003192.pdf",
"processing_dropbox_rev": "01651920aadbde700000003549f4393"
}Invoice Timeline
Time
05/11/2026
Event
FILE CLAIMED
Message
Source file claimed by Make scenario.
Payload
{
"message": "Claimed invoice file and moved into processing.",
"source_file_name": "HDLInvoice 801003192.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/HDLInvoice 801003192.pdf",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/HDLInvoice 801003192.pdf"
}Time
05/11/2026
Event
PARSE COMPLETED
Message
Claude extraction parsed and stored.
Payload
{
"message": "Claude extraction parsed and stored.",
"process_key": "05-11-2026-027-INV-014",
"claude_model": "claude-sonnet-4-6",
"input_tokens": "3483",
"make_trace_id": "make-20260511_170902_324",
"output_tokens": "661",
"bill_import_id": "bill_92b0ffae557e4a3c9365ef9a1e81adc9",
"source_file_name": "HDLInvoice 801003192.pdf",
"claude_message_id": "msg_01YJoC1Re1dkKQg4117kC4PK"
}Time
05/11/2026
Event
VALIDATION FAILED
Message
Invoice date is before the processing year. Check whether Claude read the date correctly.
Payload
{
"total": "345.07",
"message": "Validation failed; moved file to error folder.",
"process_key": "05-11-2026-027-INV-014",
"vendor_name": "Hardware Distributors",
"invoice_date": "2025-02-03",
"make_trace_id": "make-20260511_170902_324",
"bill_import_id": "bill_92b0ffae557e4a3c9365ef9a1e81adc9",
"invoice_number": "801003192",
"final_file_name": "HDLInvoice 801003192_VALIDATION-FAILED.pdf",
"final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/HDLInvoice 801003192_VALIDATION-FAILED.pdf",
"source_file_name": "HDLInvoice 801003192.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/HDLInvoice 801003192.pdf",
"dropbox_shared_url": "https://www.dropbox.com/scl/fi/lkjki9bm6pysee61ajyzl/HDLInvoice-801003192_VALIDATION-FAILED.pdf?rlkey=vwc6qufgd8ofmqxo1thd5om8u&dl=0",
"validation_details": "Invoice date is before the processing year. Check whether Claude read the date correctly.",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/HDLInvoice 801003192.pdf"
}