JkathBusiness Portal

Invoice Record

05-11-2026-027-INV-015

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Validation Error

Invoice date is before the processing year. Check whether Claude read the date correctly.

View Invoice in Dropbox

Status

Validation error

Invoice

1292258

Total

$318.16

Invoice data

Detected vendor
Ferguson Enterprises LLC
Matched vendor
Unmatched
Matched alias
No alias
Category
Not assigned
Category method
Not selected
Invoice date
01/28/2025
Due date
02/27/2025
Vendor terms
Net 10th Prox
Jkath terms
Net 30
QB Transaction ID
Not created

File result

Outcome
validation_failed
Details
Invoice date is before the processing year. Check whether Claude read the date correctly.
View Invoice in Dropbox

Processing Context

Invoice ID
05-11-2026-027-INV-015
Run ID
05-11-2026-027
Source folder
/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
Source file
Ferguson 737714_20250130_30164537_13911431753.pdf
Stored payloads

Claude parse payload

{
  "tax": 23.91,
  "notes": "Vendor branch/store suffix #1657 omitted from vendor_name per rules. Invoice date is 01/28/25 (2025), which predates the 2026 processing year; this appears to be a legitimate 2025 invoice rather than a misread date, as it is clearly printed. Tax is Anoka County. Ship-to address is 15890 York Circle NW, Anoka, MN 55303. Customer order number: 15890 York Circle NW. Salesman: PMH. Master account number: 737714.",
  "terms": "Net 10th Prox",
  "total": 318.16,
  "due_date": null,
  "shipping": 0,
  "subtotal": 294.25,
  "confidence": {
    "total": 0.99,
    "vendor_name": 0.99,
    "invoice_date": 0.99,
    "project_name": 0.97,
    "invoice_number": 0.99
  },
  "line_items": [
    {
      "qty": 1,
      "amount": 76.25,
      "unit_price": 76.245,
      "description": "15X12 UC VC LAV *CAXTON WHIT (K2209-0)"
    },
    {
      "qty": 1,
      "amount": 218,
      "unit_price": 218,
      "description": "18X21 UM KITC SINK SS (KKHU10121)"
    }
  ],
  "vendor_name": "Ferguson Enterprises LLC",
  "invoice_date": "2025-01-28",
  "project_name": "Shamp - New Sink",
  "document_type": "invoice",
  "invoice_number": "1292258",
  "is_billable_invoice": true
}

Vendor match payload

No payload stored.

QB payload

No payload stored.

Raw payload

{
  "run_id": "run_e715041b2cce406c86d692d6045e1ab3",
  "source": "make.com",
  "run_key": "05-11-2026-027",
  "make_trace_id": "make-20260511_170902_324",
  "source_file_name": "Ferguson 737714_20250130_30164537_13911431753.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Ferguson 737714_20250130_30164537_13911431753.pdf",
  "source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABjKQ",
  "source_dropbox_rev": "0165191fdf6c2d200000003549f4393",
  "source_content_hash": "62d2e92fcf51706fb3912511796dccbcc90ea96ba40494cc249c1c9dccf938fe",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Ferguson 737714_20250130_30164537_13911431753.pdf",
  "processing_dropbox_rev": "01651920b9e6d3700000003549f4393"
}

Invoice Timeline

Time

05/11/2026

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

Payload
{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "Ferguson 737714_20250130_30164537_13911431753.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Ferguson 737714_20250130_30164537_13911431753.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Ferguson 737714_20250130_30164537_13911431753.pdf"
}

Time

05/11/2026

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

Payload
{
  "message": "Claude extraction parsed and stored.",
  "process_key": "05-11-2026-027-INV-015",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3570",
  "make_trace_id": "make-20260511_170902_324",
  "output_tokens": "463",
  "bill_import_id": "bill_87a42589a87e4d1e83d280a145ea460b",
  "source_file_name": "Ferguson 737714_20250130_30164537_13911431753.pdf",
  "claude_message_id": "msg_015qS1i1ZFvhgsm4rTQTG5AC"
}

Time

05/11/2026

Event

VALIDATION FAILED

Message

Invoice date is before the processing year. Check whether Claude read the date correctly.

Payload
{
  "total": "318.16",
  "message": "Validation failed; moved file to error folder.",
  "process_key": "05-11-2026-027-INV-015",
  "vendor_name": "Ferguson Enterprises LLC",
  "invoice_date": "2025-01-28",
  "make_trace_id": "make-20260511_170902_324",
  "bill_import_id": "bill_87a42589a87e4d1e83d280a145ea460b",
  "invoice_number": "1292258",
  "final_file_name": "Ferguson 737714_20250130_30164537_13911431753_VALIDATION-FAILED.pdf",
  "final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/Ferguson 737714_20250130_30164537_13911431753_VALIDATION-FAILED.pdf",
  "source_file_name": "Ferguson 737714_20250130_30164537_13911431753.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Ferguson 737714_20250130_30164537_13911431753.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/702uesgfmbjshhcp28idp/Ferguson-737714_20250130_30164537_13911431753_VALIDATION-FAILED.pdf?rlkey=tkjn5ovcjbxud7b86fg7esikc&dl=0",
  "validation_details": "Invoice date is before the processing year. Check whether Claude read the date correctly.",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Ferguson 737714_20250130_30164537_13911431753.pdf"
}