Invoice Record

05-11-2026-028-INV-001

Validation Error

Invoice total is zero or negative, so QuickBooks will not accept it as a vendor bill. This may be a credit memo, refund, or zero-dollar document.

View Invoice in Dropbox

Status

Validation error

Invoice

CM159414

Total

-$155.51

Invoice data

Detected vendor: Ferguson Enterprises LLC
Matched vendor: Unmatched
Matched alias: No alias
Category: Not assigned
Category method: Not selected
Invoice date: 02/12/2025
Due date: 03/14/2025
Vendor terms: Not set
Jkath terms: Net 30
QB Transaction ID: Not created

File result

Final file: 737714_20250213_30260929_13968416831_VALIDATION-FAILED.pdf
Outcome: validation_failed
Details: Invoice total is zero or negative, so QuickBooks will not accept it as a vendor bill. This may be a credit memo, refund, or zero-dollar document.

View Invoice in Dropbox

Processing Context

Invoice ID: 05-11-2026-028-INV-001
Run ID: 05-11-2026-028
Source folder: /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
Source file: 737714_20250213_30260929_13968416831.pdf

Stored payloads

Claude parse payload

{
  "tax": -11.69,
  "notes": "This is a credit memo (CM159414), not a standard unpaid vendor invoice. is_billable_invoice is false. The vendor branch suffix #1657 has been omitted from vendor_name per rules. All amounts are negative, representing a credit of -$155.51 to the customer. The associated job is '5503 Lakeview Drive' / 'Lakeview - Tub Drain'. Tax jurisdiction is Dakota County, MN. Invoice date is 2025-02-12 as clearly printed.",
  "terms": null,
  "total": -155.51,
  "due_date": null,
  "shipping": 0,
  "subtotal": -143.82,
  "confidence": {
    "total": 0.99,
    "vendor_name": 0.99,
    "invoice_date": 0.99,
    "project_name": 0.99,
    "invoice_number": 0.99
  },
  "line_items": [
    {
      "qty": 2,
      "amount": -143.82,
      "unit_price": 71.909,
      "description": "WHIT PVC S40 L&T W&O OI:1213377 (W901LTPVCWH)"
    }
  ],
  "vendor_name": "Ferguson Enterprises LLC",
  "invoice_date": "2025-02-12",
  "project_name": "Lakeview - Tub Drain",
  "document_type": "credit_memo",
  "invoice_number": "CM159414",
  "is_billable_invoice": false
}

Vendor match payload

No payload stored.

QB payload

No payload stored.

Raw payload

{
  "run_id": "run_b552bab6c46e47e089ed6de820c29e34",
  "source": "make.com",
  "run_key": "05-11-2026-028",
  "make_trace_id": "make-20260511_171520_661",
  "source_file_name": "737714_20250213_30260929_13968416831.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/737714_20250213_30260929_13968416831.pdf",
  "source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABjNQ",
  "source_dropbox_rev": "016519214ba2fd900000003549f4393",
  "source_content_hash": "4fa47107f9a7bfe2593a11aa1d363dfa673b8a4007c25154ff35bc2296157d40",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/737714_20250213_30260929_13968416831.pdf",
  "processing_dropbox_rev": "0165192152f80ae00000003549f4393"
}

Invoice Timeline

Time

05/11/2026

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

Payload

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "737714_20250213_30260929_13968416831.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/737714_20250213_30260929_13968416831.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/737714_20250213_30260929_13968416831.pdf"
}

Time

05/11/2026

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

Payload

{
  "message": "Claude extraction parsed and stored.",
  "process_key": "05-11-2026-028-INV-001",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3469",
  "make_trace_id": "make-20260511_171520_661",
  "output_tokens": "407",
  "bill_import_id": "bill_76fd3211e5a849d0943629c9b1c9328a",
  "source_file_name": "737714_20250213_30260929_13968416831.pdf",
  "claude_message_id": "msg_01S61CTDpitctR6oimGAH25s"
}

Time

05/11/2026

Event

VALIDATION FAILED

Message

Invoice total is zero or negative, so QuickBooks will not accept it as a vendor bill. This may be a credit memo, refund, or zero-dollar document.

Payload

{
  "total": "-155.51",
  "message": "Validation failed; moved file to error folder.",
  "process_key": "05-11-2026-028-INV-001",
  "vendor_name": "Ferguson Enterprises LLC",
  "invoice_date": "2025-02-12",
  "make_trace_id": "make-20260511_171520_661",
  "bill_import_id": "bill_76fd3211e5a849d0943629c9b1c9328a",
  "invoice_number": "CM159414",
  "final_file_name": "737714_20250213_30260929_13968416831_VALIDATION-FAILED.pdf",
  "final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/737714_20250213_30260929_13968416831_VALIDATION-FAILED.pdf",
  "source_file_name": "737714_20250213_30260929_13968416831.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/737714_20250213_30260929_13968416831.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/rbcpah03us2ru5hw6z1ar/737714_20250213_30260929_13968416831_VALIDATION-FAILED.pdf?rlkey=y5ylg3hz2b21cxswpfe8rrxc6&dl=0",
  "validation_details": "Invoice total is zero or negative, so QuickBooks will not accept it as a vendor bill. This may be a credit memo, refund, or zero-dollar document.",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/737714_20250213_30260929_13968416831.pdf"
}