Invoice Record

05-11-2026-028-INV-003

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Validation Error

Missing invoice total.

View Invoice in Dropbox

Status

Validation error

Invoice

2502-947301

Total

$0.00

Invoice data

Detected vendor: Dakota County Lumber
Matched vendor: Unmatched
Matched alias: No alias
Category: Not assigned
Category method: Not selected
Invoice date: 02/13/2025
Due date: 03/15/2025
Vendor terms: Net 30
Jkath terms: Net 30
QB Transaction ID: Not created

File result

Final file: Dakota Cty Lumber 2502-947301_VALIDATION-FAILED.pdf
Outcome: validation_failed
Details: Missing invoice total.

View Invoice in Dropbox

Processing Context

Invoice ID: 05-11-2026-028-INV-003
Run ID: 05-11-2026-028
Source folder: /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
Source file: Dakota Cty Lumber 2502-947301.pdf

Stored payloads

Claude parse payload

{
  "tax": 0,
  "notes": "Invoice total is $0.00 — all fields (SubTotal, Sales Tax, Deposit, Please Pay This Amount) show 0.00. The price and amount for the line item are not printed on this customer copy. This appears to be a zero-balance or already-paid transaction, or the pricing was intentionally omitted from the customer copy. Set is_billable_invoice to false due to zero total; routes to human review. Invoice references an earlier order number 2502-946911. Branch noted as 1000; account 534, job 27.",
  "terms": "Net 30",
  "total": 0,
  "due_date": null,
  "shipping": 0,
  "subtotal": 0,
  "confidence": {
    "total": 0.85,
    "vendor_name": 0.99,
    "invoice_date": 0.97,
    "project_name": 0.9,
    "invoice_number": 0.97
  },
  "line_items": [
    {
      "qty": 1,
      "amount": 0,
      "unit_price": null,
      "description": "RETAINER STRIP SET FOR STORM DOOR (SO946911-000) - Larson PO# 511952HH, Staging: EXTRAS SHED CS 2/11"
    }
  ],
  "vendor_name": "Dakota County Lumber",
  "invoice_date": "2025-02-13",
  "project_name": "JKATH DESIGN/EWING",
  "document_type": "invoice",
  "invoice_number": "2502-947301",
  "is_billable_invoice": false
}

Vendor match payload

No payload stored.

QB payload

No payload stored.

Raw payload

{
  "run_id": "run_b552bab6c46e47e089ed6de820c29e34",
  "source": "make.com",
  "run_key": "05-11-2026-028",
  "make_trace_id": "make-20260511_171520_661",
  "source_file_name": "Dakota Cty Lumber 2502-947301.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Dakota Cty Lumber 2502-947301.pdf",
  "source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABjOA",
  "source_dropbox_rev": "016519214be5ed200000003549f4393",
  "source_content_hash": "3c9e62230f42366478a2e2bfe3fee85761aff2162d2ae3ea7c7833d154e2b85b",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Dakota Cty Lumber 2502-947301.pdf",
  "processing_dropbox_rev": "016519216bdd56e00000003549f4393"
}

Invoice Timeline

Time

05/11/2026

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

Payload

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "Dakota Cty Lumber 2502-947301.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Dakota Cty Lumber 2502-947301.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Dakota Cty Lumber 2502-947301.pdf"
}

Time

05/11/2026

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

Payload

{
  "message": "Claude extraction parsed and stored.",
  "process_key": "05-11-2026-028-INV-003",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3273",
  "make_trace_id": "make-20260511_171520_661",
  "output_tokens": "434",
  "bill_import_id": "bill_be189d2c317846279892f60b01867da3",
  "source_file_name": "Dakota Cty Lumber 2502-947301.pdf",
  "claude_message_id": "msg_01N4C7BEgEn7JxBeqL63B28m"
}

Time

05/11/2026

Event

VALIDATION FAILED

Message

Missing invoice total.

Payload

{
  "total": "0",
  "message": "Validation failed; moved file to error folder.",
  "process_key": "05-11-2026-028-INV-003",
  "vendor_name": "Dakota County Lumber",
  "invoice_date": "2025-02-13",
  "make_trace_id": "make-20260511_171520_661",
  "bill_import_id": "bill_be189d2c317846279892f60b01867da3",
  "invoice_number": "2502-947301",
  "final_file_name": "Dakota Cty Lumber 2502-947301_VALIDATION-FAILED.pdf",
  "final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/Dakota Cty Lumber 2502-947301_VALIDATION-FAILED.pdf",
  "source_file_name": "Dakota Cty Lumber 2502-947301.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Dakota Cty Lumber 2502-947301.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/bgwxhx4663ooo82bnh3ne/Dakota-Cty-Lumber-2502-947301_VALIDATION-FAILED.pdf?rlkey=upn77orr7ztdndy1sw9vc1upl&dl=0",
  "validation_details": "Missing invoice total.",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Dakota Cty Lumber 2502-947301.pdf"
}