Invoice Record
05-11-2026-028-INV-004
Validation Error
Invoice date is before the processing year. Check whether Claude read the date correctly.
Status
Validation error
Invoice
1054
Total
$3,281.25
Invoice data
- Detected vendor
- Charles Larson LLC
- Matched vendor
- Unmatched
- Matched alias
- No alias
- Category
- Not assigned
- Category method
- Not selected
- Invoice date
- 02/11/2025
- Due date
- 03/13/2025
- Vendor terms
- Net 30
- Jkath terms
- Net 30
- QB Transaction ID
- Not created
File result
- Outcome
- validation_failed
- Details
- Invoice date is before the processing year. Check whether Claude read the date correctly.
Processing Context
- Invoice ID
- 05-11-2026-028-INV-004
- Run ID
- 05-11-2026-028
- Source folder
- /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
- Source file
- INVOICE_1054_from_Charles Larson LLC (York cabinet install - don't add to total per JK).pdf
Stored payloads
Claude parse payload
{
"tax": 0,
"notes": "Project name derived from the job site address listed in the line item description (15890 York Cir NW, Ramsey MN). No explicit project name was provided. Invoice date is 02/11/2025, which predates the 2026 processing year; this appears to be a legitimate 2025-dated invoice and not a misread date. Payment instructions indicate check payable to Charles Larson, LLC.",
"terms": "Net 30",
"total": 3281.25,
"due_date": "2025-03-13",
"shipping": 0,
"subtotal": 3281.25,
"confidence": {
"total": 0.99,
"vendor_name": 0.99,
"invoice_date": 0.99,
"project_name": 0.9,
"invoice_number": 0.99
},
"line_items": [
{
"qty": 43.75,
"amount": 3281.25,
"unit_price": 75,
"description": "Finish Carpentry – Kitchen cabinet, powder bath vanity and master bath vanity install. 15890 York Cir NW, Ramsey MN"
}
],
"vendor_name": "Charles Larson LLC",
"invoice_date": "2025-02-11",
"project_name": "15890 York Cir NW, Ramsey MN",
"document_type": "invoice",
"invoice_number": "1054",
"is_billable_invoice": true
}Vendor match payload
No payload stored.
QB payload
No payload stored.
Raw payload
{
"run_id": "run_b552bab6c46e47e089ed6de820c29e34",
"source": "make.com",
"run_key": "05-11-2026-028",
"make_trace_id": "make-20260511_171520_661",
"source_file_name": "INVOICE_1054_from_Charles Larson LLC (York cabinet install - don't add to total per JK).pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/INVOICE_1054_from_Charles Larson LLC (York cabinet install - don't add to total per JK).pdf",
"source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABjOQ",
"source_dropbox_rev": "016519214c1ca1200000003549f4393",
"source_content_hash": "754493f4f29b0fa1d42616f2fd79531a23feaaf20bfe1740c69c009e2afb9057",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/INVOICE_1054_from_Charles Larson LLC (York cabinet install - don't add to total per JK).pdf",
"processing_dropbox_rev": "01651921798305500000003549f4393"
}Invoice Timeline
Time
05/11/2026
Event
FILE CLAIMED
Message
Source file claimed by Make scenario.
Payload
{
"message": "Claimed invoice file and moved into processing.",
"source_file_name": "INVOICE_1054_from_Charles Larson LLC (York cabinet install - don't add to total per JK).pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/INVOICE_1054_from_Charles Larson LLC (York cabinet install - don't add to total per JK).pdf",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/INVOICE_1054_from_Charles Larson LLC (York cabinet install - don't add to total per JK).pdf"
}Time
05/11/2026
Event
PARSE COMPLETED
Message
Claude extraction parsed and stored.
Payload
{
"message": "Claude extraction parsed and stored.",
"process_key": "05-11-2026-028-INV-004",
"claude_model": "claude-sonnet-4-6",
"input_tokens": "3107",
"make_trace_id": "make-20260511_171520_661",
"output_tokens": "413",
"bill_import_id": "bill_9a3b78e1216547b08c733c2de3199db2",
"source_file_name": "INVOICE_1054_from_Charles Larson LLC (York cabinet install - don't add to total per JK).pdf",
"claude_message_id": "msg_01NdKMeVQFAVJbY5DoTqJcUD"
}Time
05/11/2026
Event
VALIDATION FAILED
Message
Invoice date is before the processing year. Check whether Claude read the date correctly.
Payload
{
"total": "3281.25",
"message": "Validation failed; moved file to error folder.",
"process_key": "05-11-2026-028-INV-004",
"vendor_name": "Charles Larson LLC",
"invoice_date": "2025-02-11",
"make_trace_id": "make-20260511_171520_661",
"bill_import_id": "bill_9a3b78e1216547b08c733c2de3199db2",
"invoice_number": "1054",
"final_file_name": "INVOICE_1054_from_Charles Larson LLC (York cabinet install - don't add to total per JK)_VALIDATION-FAILED.pdf",
"final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/INVOICE_1054_from_Charles Larson LLC (York cabinet install - don't add to total per JK)_VALIDATION-FAILED.pdf",
"source_file_name": "INVOICE_1054_from_Charles Larson LLC (York cabinet install - don't add to total per JK).pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/INVOICE_1054_from_Charles Larson LLC (York cabinet install - don't add to total per JK).pdf",
"dropbox_shared_url": "https://www.dropbox.com/scl/fi/0tdcnwfbhi7ftmkruir5d/INVOICE_1054_from_Charles-Larson-LLC-York-cabinet-install-don-t-add-to-total-per-JK-_VALIDATION-FAILED.pdf?rlkey=13gvua4fbie3xqib5ydz6kjci&dl=0",
"validation_details": "Invoice date is before the processing year. Check whether Claude read the date correctly.",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/INVOICE_1054_from_Charles Larson LLC (York cabinet install - don't add to total per JK).pdf"
}