JkathBusiness Portal

Invoice Record

05-11-2026-028-INV-005

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Validation Error

Invoice date is before the processing year. Check whether Claude read the date correctly.

View Invoice in Dropbox

Status

Validation error

Invoice

25203

Total

$8,003.20

Invoice data

Detected vendor
Liberty Electric Minnesota LLC
Matched vendor
Unmatched
Matched alias
No alias
Category
Not assigned
Category method
Not selected
Invoice date
02/06/2025
Due date
03/08/2025
Vendor terms
Net 30
Jkath terms
Net 30
QB Transaction ID
Not created

File result

Outcome
validation_failed
Details
Invoice date is before the processing year. Check whether Claude read the date correctly.
View Invoice in Dropbox

Processing Context

Invoice ID
05-11-2026-028-INV-005
Run ID
05-11-2026-028
Source folder
/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
Source file
Liberty Electric Minnesota LLC Invoice 25203.pdf
Stored payloads

Claude parse payload

{
  "tax": 0,
  "notes": "Invoice date is 2025-02-06, which predates the 2026 processing year. This appears to be a prior-year invoice; human review recommended to confirm it has not already been paid or entered. Terms of Net 30 inferred from invoice date 02/06/2025 and due date 03/08/2025.",
  "terms": "Net 30",
  "total": 8003.2,
  "due_date": "2025-03-08",
  "shipping": 0,
  "subtotal": 8003.2,
  "confidence": {
    "total": 1,
    "vendor_name": 1,
    "invoice_date": 1,
    "project_name": 1,
    "invoice_number": 1
  },
  "line_items": [
    {
      "qty": 1,
      "amount": 8003.2,
      "unit_price": 8003.2,
      "description": "15890 York Circle NW Final"
    }
  ],
  "vendor_name": "Liberty Electric Minnesota LLC",
  "invoice_date": "2025-02-06",
  "project_name": "15890 York Circle NW",
  "document_type": "invoice",
  "invoice_number": "25203",
  "is_billable_invoice": true
}

Vendor match payload

No payload stored.

QB payload

No payload stored.

Raw payload

{
  "run_id": "run_b552bab6c46e47e089ed6de820c29e34",
  "source": "make.com",
  "run_key": "05-11-2026-028",
  "make_trace_id": "make-20260511_171520_661",
  "source_file_name": "Liberty Electric Minnesota LLC Invoice 25203.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Liberty Electric Minnesota LLC Invoice 25203.pdf",
  "source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABjOg",
  "source_dropbox_rev": "016519214c3998c00000003549f4393",
  "source_content_hash": "cf832137c6ff530a54de321a351a93484a68cf75243e5e55af9b5201e6d74fbc",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Liberty Electric Minnesota LLC Invoice 25203.pdf",
  "processing_dropbox_rev": "016519218479c9700000003549f4393"
}

Invoice Timeline

Time

05/11/2026

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

Payload
{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "Liberty Electric Minnesota LLC Invoice 25203.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Liberty Electric Minnesota LLC Invoice 25203.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Liberty Electric Minnesota LLC Invoice 25203.pdf"
}

Time

05/11/2026

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

Payload
{
  "message": "Claude extraction parsed and stored.",
  "process_key": "05-11-2026-028-INV-005",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3132",
  "make_trace_id": "make-20260511_171520_661",
  "output_tokens": "349",
  "bill_import_id": "bill_900efecbc4f64e9aa6b8518b1de88240",
  "source_file_name": "Liberty Electric Minnesota LLC Invoice 25203.pdf",
  "claude_message_id": "msg_017mNzAStUVeQpbYHa8EHfTS"
}

Time

05/11/2026

Event

VALIDATION FAILED

Message

Invoice date is before the processing year. Check whether Claude read the date correctly.

Payload
{
  "total": "8003.2",
  "message": "Validation failed; moved file to error folder.",
  "process_key": "05-11-2026-028-INV-005",
  "vendor_name": "Liberty Electric Minnesota LLC",
  "invoice_date": "2025-02-06",
  "make_trace_id": "make-20260511_171520_661",
  "bill_import_id": "bill_900efecbc4f64e9aa6b8518b1de88240",
  "invoice_number": "25203",
  "final_file_name": "Liberty Electric Minnesota LLC Invoice 25203_VALIDATION-FAILED.pdf",
  "final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/Liberty Electric Minnesota LLC Invoice 25203_VALIDATION-FAILED.pdf",
  "source_file_name": "Liberty Electric Minnesota LLC Invoice 25203.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Liberty Electric Minnesota LLC Invoice 25203.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/v84fycvie8xea16qqrh7p/Liberty-Electric-Minnesota-LLC-Invoice-25203_VALIDATION-FAILED.pdf?rlkey=29jhzsyrg9hgsx5herym2fopz&dl=0",
  "validation_details": "Invoice date is before the processing year. Check whether Claude read the date correctly.",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Liberty Electric Minnesota LLC Invoice 25203.pdf"
}