Invoice Record

05-11-2026-028-INV-006

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Validation Error

Missing invoice date.

View Invoice in Dropbox

Status

Validation error

Invoice

738973

Total

$20,000.00

Invoice data

Detected vendor: DLG Painting LLC
Matched vendor: Unmatched
Matched alias: No alias
Category: Not assigned
Category method: Not selected
Invoice date: Not set
Due date: Not set
Vendor terms: Not set
Jkath terms: Net 30
QB Transaction ID: Not created

File result

Final file: DLG Invoice_VALIDATION-FAILED (2).pdf
Outcome: validation_failed
Details: Missing invoice date.

View Invoice in Dropbox

Processing Context

Invoice ID: 05-11-2026-028-INV-006
Run ID: 05-11-2026-028
Source folder: /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
Source file: DLG Invoice.pdf

Stored payloads

Claude parse payload

{
  "tax": 0,
  "notes": "Handwritten invoice scanned at an angle; OCR quality is moderate. Invoice number reads as 738973 but handwriting is somewhat ambiguous. No invoice date is visible on the document. The total of $20,000 is noted as 'the first payment of $20,000' suggesting this may be a partial/draw payment on a larger contract rather than the full contract amount — the total billed on this invoice is $20,000. Sold To address reads: DLG Painting LLC, 6236 Scott Ave N, Brooklyn Center 55429. Ship To address reads: Stath Desing (possibly 'Stath Design'), 3919 East 44th, Minneapolis MN 55406. Project name interpreted as 'SS63 Lakeview, Edina'. Line items describe painting scope including windows/casing, baseboard/shoe, crown molding, door casing, walls/ceiling, powder room panel, and sunporch.",
  "terms": null,
  "total": 20000,
  "due_date": null,
  "shipping": 0,
  "subtotal": 20000,
  "confidence": {
    "total": 0.88,
    "vendor_name": 0.85,
    "invoice_date": 0,
    "project_name": 0.82,
    "invoice_number": 0.82
  },
  "line_items": [
    {
      "qty": null,
      "amount": 20000,
      "unit_price": null,
      "description": "Paint: Windows/Casing, Baseboard/Shoe, Crown molding, repair some windows, Door Casing, Walls/Ceiling, Powder room panel, Sunporch"
    }
  ],
  "vendor_name": "DLG Painting LLC",
  "invoice_date": null,
  "project_name": "SS63 Lakeview, Edina",
  "document_type": "invoice",
  "invoice_number": "738973",
  "is_billable_invoice": true
}

Vendor match payload

No payload stored.

QB payload

No payload stored.

Raw payload

{
  "run_id": "run_b552bab6c46e47e089ed6de820c29e34",
  "source": "make.com",
  "run_key": "05-11-2026-028",
  "make_trace_id": "make-20260511_171520_661",
  "source_file_name": "DLG Invoice.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/DLG Invoice.pdf",
  "source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABjOw",
  "source_dropbox_rev": "016519214c55ebb00000003549f4393",
  "source_content_hash": "59eb8f0b951edaad1d0b83930837a42ff28a6e047c544634af58baf0388ac59f",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/DLG Invoice.pdf",
  "processing_dropbox_rev": "016519218ebfe3d00000003549f4393"
}

Invoice Timeline

Time

05/11/2026

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

Payload

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "DLG Invoice.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/DLG Invoice.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/DLG Invoice.pdf"
}

Time

05/11/2026

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

Payload

{
  "message": "Claude extraction parsed and stored.",
  "process_key": "05-11-2026-028-INV-006",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "2926",
  "make_trace_id": "make-20260511_171520_661",
  "output_tokens": "509",
  "bill_import_id": "bill_62bbc159b10e4f47b74bc4f5687141c0",
  "source_file_name": "DLG Invoice.pdf",
  "claude_message_id": "msg_01RAB98d4Rqa1eko8dHb98GU"
}

Time

05/11/2026

Event

VALIDATION FAILED

Message

Missing invoice date.

Payload

{
  "total": "20000",
  "message": "Validation failed; moved file to error folder.",
  "process_key": "05-11-2026-028-INV-006",
  "vendor_name": "DLG Painting LLC",
  "invoice_date": "",
  "make_trace_id": "make-20260511_171520_661",
  "bill_import_id": "bill_62bbc159b10e4f47b74bc4f5687141c0",
  "invoice_number": "738973",
  "final_file_name": "DLG Invoice_VALIDATION-FAILED (2).pdf",
  "final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/DLG Invoice_VALIDATION-FAILED (2).pdf",
  "source_file_name": "DLG Invoice.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/DLG Invoice.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/md8wxalhvxt4oarxryzwj/DLG-Invoice_VALIDATION-FAILED-2.pdf?rlkey=zxz1m977mkttool50qil64pfg&dl=0",
  "validation_details": "Missing invoice date.",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/DLG Invoice.pdf"
}