Invoice Record
05-11-2026-028-INV-007
Validation Error
Invoice date is before the processing year. Check whether Claude read the date correctly.
Status
Validation error
Invoice
INV-104140
Total
$16,737.63
Invoice data
- Detected vendor
- Granite-Tops
- Matched vendor
- Unmatched
- Matched alias
- No alias
- Category
- Not assigned
- Category method
- Not selected
- Invoice date
- 02/10/2025
- Due date
- 03/12/2025
- Vendor terms
- Net 30
- Jkath terms
- Net 30
- QB Transaction ID
- Not created
File result
- Final file
- INV 104140_VALIDATION-FAILED.pdf
- Outcome
- validation_failed
- Details
- Invoice date is before the processing year. Check whether Claude read the date correctly.
Processing Context
- Invoice ID
- 05-11-2026-028-INV-007
- Run ID
- 05-11-2026-028
- Source folder
- /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
- Source file
- INV 104140.pdf
Stored payloads
Claude parse payload
{
"tax": 0,
"notes": "Invoice is dated 2025-02-10, which is prior to the 2026 processing year; this appears to be a 2025 invoice processed in 2026. The vendor operates under both 'Granite-Tops' and 'Stone Countertop Outlet' brands; canonical name used is Granite-Tops. Several line items (1/8\" Round Edge entries) had $0.00 amounts and were excluded from line_items. Delivery/field measure charges are included as line items and reflected in the total; shipping set to 0 to avoid double-counting.",
"terms": "Net 30",
"total": 16737.63,
"due_date": "2025-03-12",
"shipping": 0,
"subtotal": 16737.63,
"confidence": {
"total": 0.99,
"vendor_name": 0.99,
"invoice_date": 0.99,
"project_name": 0.99,
"invoice_number": 0.99
},
"line_items": [
{
"qty": null,
"amount": 3356.25,
"unit_price": null,
"description": "KITCHEN PERIMETER - Q Quartz Countertops: Calacatta Castana (2cm)"
},
{
"qty": null,
"amount": 525,
"unit_price": null,
"description": "KITCHEN PERIMETER - 1 1/4\" Miter laminated edge detail"
},
{
"qty": null,
"amount": 268.5,
"unit_price": null,
"description": "KITCHEN PERIMETER - Extra material for laminated edge"
},
{
"qty": null,
"amount": 175,
"unit_price": null,
"description": "KITCHEN PERIMETER - Undermount Sink Finishing (Does not include sink)"
},
{
"qty": null,
"amount": 2237.5,
"unit_price": null,
"description": "KITCHEN PERIMETER - 2cm Full Height Back Splash (Range wall only)"
},
{
"qty": 2,
"amount": 40,
"unit_price": null,
"description": "KITCHEN PERIMETER - Drill Outlet Holes (qty-2)"
},
{
"qty": null,
"amount": 4609.25,
"unit_price": null,
"description": "KITCHEN ISLAND - Quartz Countertops (2cm): Q+ Quartz Calacatta Castana"
},
{
"qty": null,
"amount": 915,
"unit_price": null,
"description": "KITCHEN ISLAND - 1 1/4\" Miter laminated edge detail"
},
{
"qty": null,
"amount": 492.25,
"unit_price": null,
"description": "KITCHEN ISLAND - Extra material for laminated edge"
},
{
"qty": null,
"amount": 200,
"unit_price": null,
"description": "KITCHEN ISLAND - Undermount Farm/Apron Style Sink Finishing (Does not include sink)"
},
{
"qty": null,
"amount": 716,
"unit_price": null,
"description": "LAUNDRY COUNTERTOP - Quartz Countertops (2cm): Q+ Quartz Calacatta Castana"
},
{
"qty": null,
"amount": 175,
"unit_price": null,
"description": "LAUNDRY COUNTERTOP - Undermount Sink Finishing (Does not include sink)"
},
{
"qty": null,
"amount": 80,
"unit_price": null,
"description": "LAUNDRY COUNTERTOP - Back Splash 4\": Milled to 3/4\" Thick"
},
{
"qty": null,
"amount": 266.63,
"unit_price": null,
"description": "POWDER BATH VANITY - Q Quartz Countertops: Carrara Caldia (3cm) Pre Cut"
},
{
"qty": null,
"amount": 150,
"unit_price": null,
"description": "POWDER BATH VANITY - Undermount Sink Finishing (Does not include sink)"
},
{
"qty": null,
"amount": 37.5,
"unit_price": null,
"description": "POWDER BATH VANITY - Up to 3\" Back Splash: Milled to 3/4\" Thick"
},
{
"qty": null,
"amount": 1743.75,
"unit_price": null,
"description": "MASTER BATH VANITY - Hanstone Countertops: Coast Riverwashed Finish 3cm (price based on ordering in 1/2 slab)"
},
{
"qty": null,
"amount": 300,
"unit_price": null,
"description": "MASTER BATH VANITY - Undermount Sink Finishing (Does not include sink)"
},
{
"qty": null,
"amount": 140,
"unit_price": null,
"description": "MASTER BATH VANITY - Back Splash 4\": Milled to 3/4\" Thick (Back splash only)"
},
{
"qty": null,
"amount": 125,
"unit_price": null,
"description": "Field Measure and Delivery: Includes initial field measure and install"
},
{
"qty": null,
"amount": 30,
"unit_price": null,
"description": "Fuel surcharge (initial field measure)"
},
{
"qty": null,
"amount": 125,
"unit_price": null,
"description": "Field Measure and Delivery: Includes a second field measure and install for custom height backsplash"
},
{
"qty": null,
"amount": 30,
"unit_price": null,
"description": "Fuel surcharge (second field measure)"
}
],
"vendor_name": "Granite-Tops",
"invoice_date": "2025-02-10",
"project_name": "York Circle",
"document_type": "invoice",
"invoice_number": "INV-104140",
"is_billable_invoice": true
}Vendor match payload
No payload stored.
QB payload
No payload stored.
Raw payload
{
"run_id": "run_b552bab6c46e47e089ed6de820c29e34",
"source": "make.com",
"run_key": "05-11-2026-028",
"make_trace_id": "make-20260511_171520_661",
"source_file_name": "INV 104140.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/INV 104140.pdf",
"source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABjPA",
"source_dropbox_rev": "016519214c74a1300000003549f4393",
"source_content_hash": "aa4d8e7579facc1b53835fcd7b110ee7cdfbbcd0b91db20f64335b14d7314d67",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/INV 104140.pdf",
"processing_dropbox_rev": "016519219ea603900000003549f4393"
}Invoice Timeline
Time
05/11/2026
Event
FILE CLAIMED
Message
Source file claimed by Make scenario.
Payload
{
"message": "Claimed invoice file and moved into processing.",
"source_file_name": "INV 104140.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/INV 104140.pdf",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/INV 104140.pdf"
}Time
05/11/2026
Event
PARSE COMPLETED
Message
Claude extraction parsed and stored.
Payload
{
"message": "Claude extraction parsed and stored.",
"process_key": "05-11-2026-028-INV-007",
"claude_model": "claude-sonnet-4-6",
"input_tokens": "5523",
"make_trace_id": "make-20260511_171520_661",
"output_tokens": "1520",
"bill_import_id": "bill_cd0f1879d8864b189fb085418bf08c38",
"source_file_name": "INV 104140.pdf",
"claude_message_id": "msg_01Ax4boYuU2DTNrLDDpmXpsC"
}Time
05/11/2026
Event
VALIDATION FAILED
Message
Invoice date is before the processing year. Check whether Claude read the date correctly.
Payload
{
"total": "16737.63",
"message": "Validation failed; moved file to error folder.",
"process_key": "05-11-2026-028-INV-007",
"vendor_name": "Granite-Tops",
"invoice_date": "2025-02-10",
"make_trace_id": "make-20260511_171520_661",
"bill_import_id": "bill_cd0f1879d8864b189fb085418bf08c38",
"invoice_number": "INV-104140",
"final_file_name": "INV 104140_VALIDATION-FAILED.pdf",
"final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/INV 104140_VALIDATION-FAILED.pdf",
"source_file_name": "INV 104140.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/INV 104140.pdf",
"dropbox_shared_url": "https://www.dropbox.com/scl/fi/j2wd3p7noue2pj030wv5o/INV-104140_VALIDATION-FAILED.pdf?rlkey=qp6s9nimvl2n1m6nq1luav0lu&dl=0",
"validation_details": "Invoice date is before the processing year. Check whether Claude read the date correctly.",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/INV 104140.pdf"
}