JkathBusiness Portal

Invoice Record

05-11-2026-028-INV-007

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Validation Error

Invoice date is before the processing year. Check whether Claude read the date correctly.

Status

Validation error

Invoice

INV-104140

Total

$16,737.63

Invoice data

Detected vendor
Granite-Tops
Matched vendor
Unmatched
Matched alias
No alias
Category
Not assigned
Category method
Not selected
Invoice date
02/10/2025
Due date
03/12/2025
Vendor terms
Net 30
Jkath terms
Net 30
QB Transaction ID
Not created

File result

Outcome
validation_failed
Details
Invoice date is before the processing year. Check whether Claude read the date correctly.

Processing Context

Invoice ID
05-11-2026-028-INV-007
Run ID
05-11-2026-028
Source folder
/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
Source file
INV 104140.pdf
Stored payloads

Claude parse payload

{
  "tax": 0,
  "notes": "Invoice is dated 2025-02-10, which is prior to the 2026 processing year; this appears to be a 2025 invoice processed in 2026. The vendor operates under both 'Granite-Tops' and 'Stone Countertop Outlet' brands; canonical name used is Granite-Tops. Several line items (1/8\" Round Edge entries) had $0.00 amounts and were excluded from line_items. Delivery/field measure charges are included as line items and reflected in the total; shipping set to 0 to avoid double-counting.",
  "terms": "Net 30",
  "total": 16737.63,
  "due_date": "2025-03-12",
  "shipping": 0,
  "subtotal": 16737.63,
  "confidence": {
    "total": 0.99,
    "vendor_name": 0.99,
    "invoice_date": 0.99,
    "project_name": 0.99,
    "invoice_number": 0.99
  },
  "line_items": [
    {
      "qty": null,
      "amount": 3356.25,
      "unit_price": null,
      "description": "KITCHEN PERIMETER - Q Quartz Countertops: Calacatta Castana (2cm)"
    },
    {
      "qty": null,
      "amount": 525,
      "unit_price": null,
      "description": "KITCHEN PERIMETER - 1 1/4\" Miter laminated edge detail"
    },
    {
      "qty": null,
      "amount": 268.5,
      "unit_price": null,
      "description": "KITCHEN PERIMETER - Extra material for laminated edge"
    },
    {
      "qty": null,
      "amount": 175,
      "unit_price": null,
      "description": "KITCHEN PERIMETER - Undermount Sink Finishing (Does not include sink)"
    },
    {
      "qty": null,
      "amount": 2237.5,
      "unit_price": null,
      "description": "KITCHEN PERIMETER - 2cm Full Height Back Splash (Range wall only)"
    },
    {
      "qty": 2,
      "amount": 40,
      "unit_price": null,
      "description": "KITCHEN PERIMETER - Drill Outlet Holes (qty-2)"
    },
    {
      "qty": null,
      "amount": 4609.25,
      "unit_price": null,
      "description": "KITCHEN ISLAND - Quartz Countertops (2cm): Q+ Quartz Calacatta Castana"
    },
    {
      "qty": null,
      "amount": 915,
      "unit_price": null,
      "description": "KITCHEN ISLAND - 1 1/4\" Miter laminated edge detail"
    },
    {
      "qty": null,
      "amount": 492.25,
      "unit_price": null,
      "description": "KITCHEN ISLAND - Extra material for laminated edge"
    },
    {
      "qty": null,
      "amount": 200,
      "unit_price": null,
      "description": "KITCHEN ISLAND - Undermount Farm/Apron Style Sink Finishing (Does not include sink)"
    },
    {
      "qty": null,
      "amount": 716,
      "unit_price": null,
      "description": "LAUNDRY COUNTERTOP - Quartz Countertops (2cm): Q+ Quartz Calacatta Castana"
    },
    {
      "qty": null,
      "amount": 175,
      "unit_price": null,
      "description": "LAUNDRY COUNTERTOP - Undermount Sink Finishing (Does not include sink)"
    },
    {
      "qty": null,
      "amount": 80,
      "unit_price": null,
      "description": "LAUNDRY COUNTERTOP - Back Splash 4\": Milled to 3/4\" Thick"
    },
    {
      "qty": null,
      "amount": 266.63,
      "unit_price": null,
      "description": "POWDER BATH VANITY - Q Quartz Countertops: Carrara Caldia (3cm) Pre Cut"
    },
    {
      "qty": null,
      "amount": 150,
      "unit_price": null,
      "description": "POWDER BATH VANITY - Undermount Sink Finishing (Does not include sink)"
    },
    {
      "qty": null,
      "amount": 37.5,
      "unit_price": null,
      "description": "POWDER BATH VANITY - Up to 3\" Back Splash: Milled to 3/4\" Thick"
    },
    {
      "qty": null,
      "amount": 1743.75,
      "unit_price": null,
      "description": "MASTER BATH VANITY - Hanstone Countertops: Coast Riverwashed Finish 3cm (price based on ordering in 1/2 slab)"
    },
    {
      "qty": null,
      "amount": 300,
      "unit_price": null,
      "description": "MASTER BATH VANITY - Undermount Sink Finishing (Does not include sink)"
    },
    {
      "qty": null,
      "amount": 140,
      "unit_price": null,
      "description": "MASTER BATH VANITY - Back Splash 4\": Milled to 3/4\" Thick (Back splash only)"
    },
    {
      "qty": null,
      "amount": 125,
      "unit_price": null,
      "description": "Field Measure and Delivery: Includes initial field measure and install"
    },
    {
      "qty": null,
      "amount": 30,
      "unit_price": null,
      "description": "Fuel surcharge (initial field measure)"
    },
    {
      "qty": null,
      "amount": 125,
      "unit_price": null,
      "description": "Field Measure and Delivery: Includes a second field measure and install for custom height backsplash"
    },
    {
      "qty": null,
      "amount": 30,
      "unit_price": null,
      "description": "Fuel surcharge (second field measure)"
    }
  ],
  "vendor_name": "Granite-Tops",
  "invoice_date": "2025-02-10",
  "project_name": "York Circle",
  "document_type": "invoice",
  "invoice_number": "INV-104140",
  "is_billable_invoice": true
}

Vendor match payload

No payload stored.

QB payload

No payload stored.

Raw payload

{
  "run_id": "run_b552bab6c46e47e089ed6de820c29e34",
  "source": "make.com",
  "run_key": "05-11-2026-028",
  "make_trace_id": "make-20260511_171520_661",
  "source_file_name": "INV 104140.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/INV 104140.pdf",
  "source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABjPA",
  "source_dropbox_rev": "016519214c74a1300000003549f4393",
  "source_content_hash": "aa4d8e7579facc1b53835fcd7b110ee7cdfbbcd0b91db20f64335b14d7314d67",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/INV 104140.pdf",
  "processing_dropbox_rev": "016519219ea603900000003549f4393"
}

Invoice Timeline

Time

05/11/2026

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

Payload
{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "INV 104140.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/INV 104140.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/INV 104140.pdf"
}

Time

05/11/2026

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

Payload
{
  "message": "Claude extraction parsed and stored.",
  "process_key": "05-11-2026-028-INV-007",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "5523",
  "make_trace_id": "make-20260511_171520_661",
  "output_tokens": "1520",
  "bill_import_id": "bill_cd0f1879d8864b189fb085418bf08c38",
  "source_file_name": "INV 104140.pdf",
  "claude_message_id": "msg_01Ax4boYuU2DTNrLDDpmXpsC"
}

Time

05/11/2026

Event

VALIDATION FAILED

Message

Invoice date is before the processing year. Check whether Claude read the date correctly.

Payload
{
  "total": "16737.63",
  "message": "Validation failed; moved file to error folder.",
  "process_key": "05-11-2026-028-INV-007",
  "vendor_name": "Granite-Tops",
  "invoice_date": "2025-02-10",
  "make_trace_id": "make-20260511_171520_661",
  "bill_import_id": "bill_cd0f1879d8864b189fb085418bf08c38",
  "invoice_number": "INV-104140",
  "final_file_name": "INV 104140_VALIDATION-FAILED.pdf",
  "final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/INV 104140_VALIDATION-FAILED.pdf",
  "source_file_name": "INV 104140.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/INV 104140.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/j2wd3p7noue2pj030wv5o/INV-104140_VALIDATION-FAILED.pdf?rlkey=qp6s9nimvl2n1m6nq1luav0lu&dl=0",
  "validation_details": "Invoice date is before the processing year. Check whether Claude read the date correctly.",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/INV 104140.pdf"
}