Invoice Record

05-11-2026-028-INV-008

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Validation Error

Missing vendor name.

View Invoice in Dropbox

Status

Validation error

Invoice

Not set

Total

$0.00

Invoice data

Detected vendor: Not parsed
Matched vendor: Unmatched
Matched alias: No alias
Category: Not assigned
Category method: Not selected
Invoice date: Not set
Due date: Not set
Vendor terms: Not set
Jkath terms: Net 30
QB Transaction ID: Not created

File result

Final file: 737714_20250215_30276575_13976538475_VALIDATION-FAILED.pdf
Outcome: validation_failed
Details: Missing vendor name.

View Invoice in Dropbox

Processing Context

Invoice ID: 05-11-2026-028-INV-008
Run ID: 05-11-2026-028
Source folder: /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
Source file: 737714_20250215_30276575_13976538475.pdf

Stored payloads

Claude parse payload

{
  "tax": 0,
  "notes": "This PDF contains two separate invoices from Ferguson Enterprises LLC and cannot be automatically processed as a single bill. Invoice 1: #0971049, dated 02/12/25, total due $6,048.00, for items including a 36\" Built-In Fridge, 24\" Microwave Drawer, and haul-away services for job SHAMP at 15890 York Circle NW. Invoice 2: #0971146, dated 02/12/25, total due $13,833.50 (subtotal $12,794.00 + Anoka County tax $1,039.50), for a 48\" Professional Hybrid Range and accessories for the same job. Both invoices are for customer 554796 (JKATH Design Build & Rienvent), vendor Ferguson Enterprises LLC (branch #1657). Human review is required to create two separate QuickBooks bills.",
  "terms": null,
  "total": 0,
  "due_date": null,
  "shipping": 0,
  "subtotal": 0,
  "confidence": {
    "total": 0,
    "vendor_name": 0,
    "invoice_date": 0,
    "project_name": 0,
    "invoice_number": 0
  },
  "line_items": [],
  "vendor_name": null,
  "invoice_date": null,
  "project_name": null,
  "document_type": "unknown",
  "invoice_number": null,
  "is_billable_invoice": false
}

Vendor match payload

No payload stored.

QB payload

No payload stored.

Raw payload

{
  "run_id": "run_b552bab6c46e47e089ed6de820c29e34",
  "source": "make.com",
  "run_key": "05-11-2026-028",
  "make_trace_id": "make-20260511_171520_661",
  "source_file_name": "737714_20250215_30276575_13976538475.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/737714_20250215_30276575_13976538475.pdf",
  "source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABjPQ",
  "source_dropbox_rev": "016519214c9059200000003549f4393",
  "source_content_hash": "f08c5712b9f7296927f2179bfeb0ed1bf77e4b31fbd57faa376edd1dc390db32",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/737714_20250215_30276575_13976538475.pdf",
  "processing_dropbox_rev": "01651921b8a7c4200000003549f4393"
}

Invoice Timeline

Time

05/11/2026

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

Payload

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "737714_20250215_30276575_13976538475.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/737714_20250215_30276575_13976538475.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/737714_20250215_30276575_13976538475.pdf"
}

Time

05/11/2026

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

Payload

{
  "message": "Claude extraction parsed and stored.",
  "process_key": "05-11-2026-028-INV-008",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "6197",
  "make_trace_id": "make-20260511_171520_661",
  "output_tokens": "387",
  "bill_import_id": "bill_08fc7315dd4f415fa18df7b4fd323ba9",
  "source_file_name": "737714_20250215_30276575_13976538475.pdf",
  "claude_message_id": "msg_0177pnp1BYvPKzSGrciXwDTe"
}

Time

05/11/2026

Event

VALIDATION FAILED

Message

Missing vendor name.

Payload

{
  "total": "0",
  "message": "Validation failed; moved file to error folder.",
  "process_key": "05-11-2026-028-INV-008",
  "vendor_name": "",
  "invoice_date": "",
  "make_trace_id": "make-20260511_171520_661",
  "bill_import_id": "bill_08fc7315dd4f415fa18df7b4fd323ba9",
  "invoice_number": "",
  "final_file_name": "737714_20250215_30276575_13976538475_VALIDATION-FAILED.pdf",
  "final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/737714_20250215_30276575_13976538475_VALIDATION-FAILED.pdf",
  "source_file_name": "737714_20250215_30276575_13976538475.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/737714_20250215_30276575_13976538475.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/lnixectwwgw3l7w5aj3hl/737714_20250215_30276575_13976538475_VALIDATION-FAILED.pdf?rlkey=jx2z8ec1jdad4p2zqgayk13k3&dl=0",
  "validation_details": "Missing vendor name.",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/737714_20250215_30276575_13976538475.pdf"
}