Invoice Record

05-11-2026-029-INV-001

Back to run

Validation Error

Invoice date is before the processing year. Check whether Claude read the date correctly.

View Invoice in Dropbox

Status

Validation error

Invoice

10068

Total

$809.00

Invoice data

Detected vendor: The Brands at Rabbit Creek
Matched vendor: Unmatched
Matched alias: No alias
Category: Not assigned
Category method: Not selected
Invoice date: 02/13/2025
Due date: 03/15/2025
Vendor terms: 50% down, 50% at delivery
Jkath terms: Net 30
QB Transaction ID: Not created

File result

Final file: Invoice_10068_from_The_Brands_at_Rabbit_Creek (double check if duplicate)_VALIDATION-FAILED.pdf
Outcome: validation_failed
Details: Invoice date is before the processing year. Check whether Claude read the date correctly.

View Invoice in Dropbox

Processing Context

Invoice ID: 05-11-2026-029-INV-001
Run ID: 05-11-2026-029
Source folder: /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
Source file: Invoice_10068_from_The_Brands_at_Rabbit_Creek (double check if duplicate).pdf

Stored payloads

Claude parse payload

{
  "tax": 0,
  "notes": "Invoice shows a deposit of $410.50 already paid, leaving a balance due of $398.50. The 'total' field reflects the full invoice amount billed ($809.00). Accounts payable should note the deposit already applied and only remit the remaining balance of $398.50. The credit card service charge of $12.00 is included as a line item. Invoice date is 2025-02-13, which predates the 2026 processing year; this may be a prior-period invoice and should be reviewed accordingly.",
  "terms": "50% down, 50% at delivery",
  "total": 809,
  "due_date": "2025-02-19",
  "shipping": 0,
  "subtotal": 809,
  "confidence": {
    "total": 0.99,
    "vendor_name": 0.99,
    "invoice_date": 0.99,
    "project_name": 0.99,
    "invoice_number": 0.99
  },
  "line_items": [
    {
      "qty": 1,
      "amount": 749,
      "unit_price": 749,
      "description": "Ceiling fixtures - KSP1094BBS, BRONTE 4L LG HANGING SHADE BBS"
    },
    {
      "qty": 4,
      "amount": 48,
      "unit_price": 12,
      "description": "Bulbs, 60 Watt White LED Equiv. A E26 - 2700k, Dimmable"
    },
    {
      "qty": 1,
      "amount": 12,
      "unit_price": 12,
      "description": "Credit Card service charge"
    }
  ],
  "vendor_name": "The Brands at Rabbit Creek",
  "invoice_date": "2025-02-13",
  "project_name": "Lakeview",
  "document_type": "invoice",
  "invoice_number": "10068",
  "is_billable_invoice": true
}

Vendor match payload

No payload stored.

QB payload

No payload stored.

Raw payload

{
  "run_id": "run_4e11a9c788ad40518176d1920b30ffe8",
  "source": "make.com",
  "run_key": "05-11-2026-029",
  "make_trace_id": "make-20260511_171840_676",
  "source_file_name": "Invoice_10068_from_The_Brands_at_Rabbit_Creek (double check if duplicate).pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Invoice_10068_from_The_Brands_at_Rabbit_Creek (double check if duplicate).pdf",
  "source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABjCA",
  "source_dropbox_rev": "01651921fad42a700000003549f4393",
  "source_content_hash": "677bf136574fc5eeb908e66fdf8d1a27ef03adbc0231506a9efeda4a61d523e2",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Invoice_10068_from_The_Brands_at_Rabbit_Creek (double check if duplicate).pdf",
  "processing_dropbox_rev": "0165192211b2a1300000003549f4393"
}

Invoice Timeline

Time

05/11/2026

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

Payload

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "Invoice_10068_from_The_Brands_at_Rabbit_Creek (double check if duplicate).pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Invoice_10068_from_The_Brands_at_Rabbit_Creek (double check if duplicate).pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Invoice_10068_from_The_Brands_at_Rabbit_Creek (double check if duplicate).pdf"
}

Time

05/11/2026

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

Payload

{
  "message": "Claude extraction parsed and stored.",
  "process_key": "05-11-2026-029-INV-001",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3227",
  "make_trace_id": "make-20260511_171840_676",
  "output_tokens": "510",
  "bill_import_id": "bill_070793cc0eee4c9c88d149c2182f40ab",
  "source_file_name": "Invoice_10068_from_The_Brands_at_Rabbit_Creek (double check if duplicate).pdf",
  "claude_message_id": "msg_01JxFJGAFnWpQb3gnd7rps9t"
}

Time

05/11/2026

Event

VALIDATION FAILED

Message

Invoice date is before the processing year. Check whether Claude read the date correctly.

Payload

{
  "total": "809",
  "message": "Validation failed; moved file to error folder.",
  "process_key": "05-11-2026-029-INV-001",
  "vendor_name": "The Brands at Rabbit Creek",
  "invoice_date": "2025-02-13",
  "make_trace_id": "make-20260511_171840_676",
  "bill_import_id": "bill_070793cc0eee4c9c88d149c2182f40ab",
  "invoice_number": "10068",
  "final_file_name": "Invoice_10068_from_The_Brands_at_Rabbit_Creek (double check if duplicate)_VALIDATION-FAILED.pdf",
  "final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/Invoice_10068_from_The_Brands_at_Rabbit_Creek (double check if duplicate)_VALIDATION-FAILED.pdf",
  "source_file_name": "Invoice_10068_from_The_Brands_at_Rabbit_Creek (double check if duplicate).pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Invoice_10068_from_The_Brands_at_Rabbit_Creek (double check if duplicate).pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/qrv0hx7gfux9aoipyzcqd/Invoice_10068_from_The_Brands_at_Rabbit_Creek-double-check-if-duplicate-_VALIDATION-FAILED.pdf?rlkey=olya7su3vhv7qncp1hri8hjsr&dl=0",
  "validation_details": "Invoice date is before the processing year. Check whether Claude read the date correctly.",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Invoice_10068_from_The_Brands_at_Rabbit_Creek (double check if duplicate).pdf"
}