Invoice Record

05-11-2026-029-INV-002

Back to bill imports

Validation Error

Invoice date is before the processing year. Check whether Claude read the date correctly.

View Invoice in Dropbox

Status

Validation error

Invoice

10068

Total

$809.00

Invoice data

Detected vendor: The Brands at Rabbit Creek
Matched vendor: Unmatched
Matched alias: No alias
Category: Not assigned
Category method: Not selected
Invoice date: 02/13/2025
Due date: 03/15/2025
Vendor terms: 50% down, 50% at delivery
Jkath terms: Net 30
QB Transaction ID: Not created

File result

Final file: Invoice_10068_from_The_Brands_at_Rabbit_Creek_VALIDATION-FAILED.pdf
Outcome: validation_failed
Details: Invoice date is before the processing year. Check whether Claude read the date correctly.

View Invoice in Dropbox

Processing Context

Invoice ID: 05-11-2026-029-INV-002
Run ID: 05-11-2026-029
Source folder: /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
Source file: Invoice_10068_from_The_Brands_at_Rabbit_Creek.pdf

Stored payloads

Claude parse payload

{
  "tax": 0,
  "notes": "Invoice is marked Overdue as of 02/13/2025. A deposit of $410.50 has already been paid, leaving a balance due of $398.50. The 'total' field reflects the full invoice amount billed ($809.00); accounts payable should note the $410.50 deposit already applied and only remit the $398.50 balance. The credit card service charge line item ($12.00) is included in the invoice total and line items.",
  "terms": "50% down, 50% at delivery",
  "total": 809,
  "due_date": "2025-02-13",
  "shipping": 0,
  "subtotal": 809,
  "confidence": {
    "total": 0.95,
    "vendor_name": 0.99,
    "invoice_date": 0.99,
    "project_name": 0.99,
    "invoice_number": 0.99
  },
  "line_items": [
    {
      "qty": 1,
      "amount": 749,
      "unit_price": 749,
      "description": "KSP1094BBS, BRONTE 4L LG HANGING SHADE BBS - Ceiling fixtures"
    },
    {
      "qty": 4,
      "amount": 48,
      "unit_price": 12,
      "description": "Bulbs, 60 Watt White LED Equiv. A E26 - 2700k, Dimmable"
    },
    {
      "qty": 1,
      "amount": 12,
      "unit_price": 12,
      "description": "Credit Card service charge"
    }
  ],
  "vendor_name": "The Brands at Rabbit Creek",
  "invoice_date": "2025-02-13",
  "project_name": "Lakeview",
  "document_type": "invoice",
  "invoice_number": "10068",
  "is_billable_invoice": true
}

Vendor match payload

No payload stored.

QB payload

No payload stored.

Raw payload

{
  "run_id": "run_4e11a9c788ad40518176d1920b30ffe8",
  "source": "make.com",
  "run_key": "05-11-2026-029",
  "make_trace_id": "make-20260511_171840_676",
  "source_file_name": "Invoice_10068_from_The_Brands_at_Rabbit_Creek.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Invoice_10068_from_The_Brands_at_Rabbit_Creek.pdf",
  "source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABjCg",
  "source_dropbox_rev": "01651921faf8f9d00000003549f4393",
  "source_content_hash": "f8b960192b5373dbd5e8e804d41dce74d3d25ec6ea7c13819723823a4f032cba",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Invoice_10068_from_The_Brands_at_Rabbit_Creek.pdf",
  "processing_dropbox_rev": "016519221ebd0e000000003549f4393"
}

Invoice Timeline

Time

05/11/2026

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

Payload

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "Invoice_10068_from_The_Brands_at_Rabbit_Creek.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Invoice_10068_from_The_Brands_at_Rabbit_Creek.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Invoice_10068_from_The_Brands_at_Rabbit_Creek.pdf"
}

Time

05/11/2026

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

Payload

{
  "message": "Claude extraction parsed and stored.",
  "process_key": "05-11-2026-029-INV-002",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3238",
  "make_trace_id": "make-20260511_171840_676",
  "output_tokens": "497",
  "bill_import_id": "bill_4c393c3ac76a4a72932510b863e98588",
  "source_file_name": "Invoice_10068_from_The_Brands_at_Rabbit_Creek.pdf",
  "claude_message_id": "msg_017Gj5YduQKGHSFWkyY5df7D"
}

Time

05/11/2026

Event

VALIDATION FAILED

Message

Invoice date is before the processing year. Check whether Claude read the date correctly.

Payload

{
  "total": "809",
  "message": "Validation failed; moved file to error folder.",
  "process_key": "05-11-2026-029-INV-002",
  "vendor_name": "The Brands at Rabbit Creek",
  "invoice_date": "2025-02-13",
  "make_trace_id": "make-20260511_171840_676",
  "bill_import_id": "bill_4c393c3ac76a4a72932510b863e98588",
  "invoice_number": "10068",
  "final_file_name": "Invoice_10068_from_The_Brands_at_Rabbit_Creek_VALIDATION-FAILED.pdf",
  "final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/Invoice_10068_from_The_Brands_at_Rabbit_Creek_VALIDATION-FAILED.pdf",
  "source_file_name": "Invoice_10068_from_The_Brands_at_Rabbit_Creek.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Invoice_10068_from_The_Brands_at_Rabbit_Creek.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/hmr3oczk3gtozz5n850kp/Invoice_10068_from_The_Brands_at_Rabbit_Creek_VALIDATION-FAILED.pdf?rlkey=96a9p8sgvo0c32ckmax7ehgzv&dl=0",
  "validation_details": "Invoice date is before the processing year. Check whether Claude read the date correctly.",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Invoice_10068_from_The_Brands_at_Rabbit_Creek.pdf"
}