Invoice Record
05-11-2026-029-INV-003
Validation Error
Invoice date is before the processing year. Check whether Claude read the date correctly.
Status
Validation error
Invoice
53686
Total
$3,252.68
Invoice data
- Detected vendor
- River City Glass, Inc.
- Matched vendor
- Unmatched
- Matched alias
- No alias
- Category
- Not assigned
- Category method
- Not selected
- Invoice date
- 02/19/2025
- Due date
- 03/21/2025
- Vendor terms
- Net 30
- Jkath terms
- Net 30
- QB Transaction ID
- Not created
File result
- Outcome
- validation_failed
- Details
- Invoice date is before the processing year. Check whether Claude read the date correctly.
Processing Context
- Invoice ID
- 05-11-2026-029-INV-003
- Run ID
- 05-11-2026-029
- Source folder
- /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
- Source file
- River City Invoice 53686.pdf
Stored payloads
Claude parse payload
{
"tax": 0,
"notes": "Invoice is billed to Jkath LLC (Attn: Amy DeGrote) for work at Steve & Sara Zawoyski's site address at 5503 Lakeview Drive, Edina MN 55424. Due date calculated as 30 days from invoice date (2025-02-19 + 30 days = 2025-03-21). Materials line items for Diamond Fusion / Invisible Shield and Labor - Install appear to be sub-components of the two main line items and are not separately priced; they are included in the amounts above. No tax shown on invoice.",
"terms": "Net 30",
"total": 3252.68,
"due_date": "2025-03-21",
"shipping": 0,
"subtotal": 3252.68,
"confidence": {
"total": 0.99,
"vendor_name": 0.99,
"invoice_date": 0.99,
"project_name": 0.97,
"invoice_number": 0.99
},
"line_items": [
{
"qty": 1,
"amount": 2169.85,
"unit_price": 2169.85,
"description": "Primary w/Invisible Shield - 2 pnl Clear Inline - 3/8\" Clear Tempered Glass, Polished Nickel Cologne Wall Mount Hinges, Polished Nickel Solid 8\" back to back pull, Invisible Shield, Polished Nickel U-Channel"
},
{
"qty": 1,
"amount": 1082.83,
"unit_price": 1082.83,
"description": "Silhouette Series Tub Slider - Lower Level - remove old door & replace w/new - 1x Silhouette Sliding Shower Enclosure 56/58/60 x 70 Chrome, SSE 58 x 65-1/2 (chrome/clear), showerhead right, apply diamond fusion"
}
],
"vendor_name": "River City Glass, Inc.",
"invoice_date": "2025-02-19",
"project_name": "Zawoyski / 5503 Lakeview",
"document_type": "invoice",
"invoice_number": "53686",
"is_billable_invoice": true
}Vendor match payload
No payload stored.
QB payload
No payload stored.
Raw payload
{
"run_id": "run_4e11a9c788ad40518176d1920b30ffe8",
"source": "make.com",
"run_key": "05-11-2026-029",
"make_trace_id": "make-20260511_171840_676",
"source_file_name": "River City Invoice 53686.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/River City Invoice 53686.pdf",
"source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABjCQ",
"source_dropbox_rev": "01651921fb19bb000000003549f4393",
"source_content_hash": "37962e3d758d4096a6690aeefcb42e8ebfb15b50b41e3209fd66c33ccc4ab6d6",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/River City Invoice 53686.pdf",
"processing_dropbox_rev": "016519222bd73e900000003549f4393"
}Invoice Timeline
Time
05/11/2026
Event
FILE CLAIMED
Message
Source file claimed by Make scenario.
Payload
{
"message": "Claimed invoice file and moved into processing.",
"source_file_name": "River City Invoice 53686.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/River City Invoice 53686.pdf",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/River City Invoice 53686.pdf"
}Time
05/11/2026
Event
PARSE COMPLETED
Message
Claude extraction parsed and stored.
Payload
{
"message": "Claude extraction parsed and stored.",
"process_key": "05-11-2026-029-INV-003",
"claude_model": "claude-sonnet-4-6",
"input_tokens": "3387",
"make_trace_id": "make-20260511_171840_676",
"output_tokens": "606",
"bill_import_id": "bill_31e26a37fccd4fea9c028109b9f67cd0",
"source_file_name": "River City Invoice 53686.pdf",
"claude_message_id": "msg_011H2LtLNBLXZGGzJp3TspgS"
}Time
05/11/2026
Event
VALIDATION FAILED
Message
Invoice date is before the processing year. Check whether Claude read the date correctly.
Payload
{
"total": "3252.68",
"message": "Validation failed; moved file to error folder.",
"process_key": "05-11-2026-029-INV-003",
"vendor_name": "River City Glass, Inc.",
"invoice_date": "2025-02-19",
"make_trace_id": "make-20260511_171840_676",
"bill_import_id": "bill_31e26a37fccd4fea9c028109b9f67cd0",
"invoice_number": "53686",
"final_file_name": "River City Invoice 53686_VALIDATION-FAILED.pdf",
"final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/River City Invoice 53686_VALIDATION-FAILED.pdf",
"source_file_name": "River City Invoice 53686.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/River City Invoice 53686.pdf",
"dropbox_shared_url": "https://www.dropbox.com/scl/fi/qqh491sww9qtnoxqvcucs/River-City-Invoice-53686_VALIDATION-FAILED.pdf?rlkey=4wg6huxvp6jkfhzx1dqe4ewz7&dl=0",
"validation_details": "Invoice date is before the processing year. Check whether Claude read the date correctly.",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/River City Invoice 53686.pdf"
}