Invoice Record

05-11-2026-029-INV-003

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Validation Error

Invoice date is before the processing year. Check whether Claude read the date correctly.

View Invoice in Dropbox

Status

Validation error

Invoice

53686

Total

$3,252.68

Invoice data

Detected vendor: River City Glass, Inc.
Matched vendor: Unmatched
Matched alias: No alias
Category: Not assigned
Category method: Not selected
Invoice date: 02/19/2025
Due date: 03/21/2025
Vendor terms: Net 30
Jkath terms: Net 30
QB Transaction ID: Not created

File result

Final file: River City Invoice 53686_VALIDATION-FAILED.pdf
Outcome: validation_failed
Details: Invoice date is before the processing year. Check whether Claude read the date correctly.

View Invoice in Dropbox

Processing Context

Invoice ID: 05-11-2026-029-INV-003
Run ID: 05-11-2026-029
Source folder: /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
Source file: River City Invoice 53686.pdf

Stored payloads

Claude parse payload

{
  "tax": 0,
  "notes": "Invoice is billed to Jkath LLC (Attn: Amy DeGrote) for work at Steve & Sara Zawoyski's site address at 5503 Lakeview Drive, Edina MN 55424. Due date calculated as 30 days from invoice date (2025-02-19 + 30 days = 2025-03-21). Materials line items for Diamond Fusion / Invisible Shield and Labor - Install appear to be sub-components of the two main line items and are not separately priced; they are included in the amounts above. No tax shown on invoice.",
  "terms": "Net 30",
  "total": 3252.68,
  "due_date": "2025-03-21",
  "shipping": 0,
  "subtotal": 3252.68,
  "confidence": {
    "total": 0.99,
    "vendor_name": 0.99,
    "invoice_date": 0.99,
    "project_name": 0.97,
    "invoice_number": 0.99
  },
  "line_items": [
    {
      "qty": 1,
      "amount": 2169.85,
      "unit_price": 2169.85,
      "description": "Primary w/Invisible Shield - 2 pnl Clear Inline - 3/8\" Clear Tempered Glass, Polished Nickel Cologne Wall Mount Hinges, Polished Nickel Solid 8\" back to back pull, Invisible Shield, Polished Nickel U-Channel"
    },
    {
      "qty": 1,
      "amount": 1082.83,
      "unit_price": 1082.83,
      "description": "Silhouette Series Tub Slider - Lower Level - remove old door & replace w/new - 1x Silhouette Sliding Shower Enclosure 56/58/60 x 70 Chrome, SSE 58 x 65-1/2 (chrome/clear), showerhead right, apply diamond fusion"
    }
  ],
  "vendor_name": "River City Glass, Inc.",
  "invoice_date": "2025-02-19",
  "project_name": "Zawoyski / 5503 Lakeview",
  "document_type": "invoice",
  "invoice_number": "53686",
  "is_billable_invoice": true
}

Vendor match payload

No payload stored.

QB payload

No payload stored.

Raw payload

{
  "run_id": "run_4e11a9c788ad40518176d1920b30ffe8",
  "source": "make.com",
  "run_key": "05-11-2026-029",
  "make_trace_id": "make-20260511_171840_676",
  "source_file_name": "River City Invoice 53686.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/River City Invoice 53686.pdf",
  "source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABjCQ",
  "source_dropbox_rev": "01651921fb19bb000000003549f4393",
  "source_content_hash": "37962e3d758d4096a6690aeefcb42e8ebfb15b50b41e3209fd66c33ccc4ab6d6",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/River City Invoice 53686.pdf",
  "processing_dropbox_rev": "016519222bd73e900000003549f4393"
}

Invoice Timeline

Time

05/11/2026

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

Payload

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "River City Invoice 53686.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/River City Invoice 53686.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/River City Invoice 53686.pdf"
}

Time

05/11/2026

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

Payload

{
  "message": "Claude extraction parsed and stored.",
  "process_key": "05-11-2026-029-INV-003",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3387",
  "make_trace_id": "make-20260511_171840_676",
  "output_tokens": "606",
  "bill_import_id": "bill_31e26a37fccd4fea9c028109b9f67cd0",
  "source_file_name": "River City Invoice 53686.pdf",
  "claude_message_id": "msg_011H2LtLNBLXZGGzJp3TspgS"
}

Time

05/11/2026

Event

VALIDATION FAILED

Message

Invoice date is before the processing year. Check whether Claude read the date correctly.

Payload

{
  "total": "3252.68",
  "message": "Validation failed; moved file to error folder.",
  "process_key": "05-11-2026-029-INV-003",
  "vendor_name": "River City Glass, Inc.",
  "invoice_date": "2025-02-19",
  "make_trace_id": "make-20260511_171840_676",
  "bill_import_id": "bill_31e26a37fccd4fea9c028109b9f67cd0",
  "invoice_number": "53686",
  "final_file_name": "River City Invoice 53686_VALIDATION-FAILED.pdf",
  "final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/River City Invoice 53686_VALIDATION-FAILED.pdf",
  "source_file_name": "River City Invoice 53686.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/River City Invoice 53686.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/qqh491sww9qtnoxqvcucs/River-City-Invoice-53686_VALIDATION-FAILED.pdf?rlkey=4wg6huxvp6jkfhzx1dqe4ewz7&dl=0",
  "validation_details": "Invoice date is before the processing year. Check whether Claude read the date correctly.",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/River City Invoice 53686.pdf"
}