Invoice Record

05-11-2026-029-INV-004

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Validation Error

Invoice date is before the processing year. Check whether Claude read the date correctly.

View Invoice in Dropbox

Status

Validation error

Invoice

1177595

Total

$1,350.00

Invoice data

Detected vendor: Ferguson Enterprises LLC
Matched vendor: Unmatched
Matched alias: No alias
Category: Not assigned
Category method: Not selected
Invoice date: 02/13/2025
Due date: 03/15/2025
Vendor terms: Net 10th Prox
Jkath terms: Net 30
QB Transaction ID: Not created

File result

Final file: 737714_20250217_30281845_13978662961_VALIDATION-FAILED.pdf
Outcome: validation_failed
Details: Invoice date is before the processing year. Check whether Claude read the date correctly.

View Invoice in Dropbox

Processing Context

Invoice ID: 05-11-2026-029-INV-004
Run ID: 05-11-2026-029
Source folder: /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
Source file: 737714_20250217_30281845_13978662961.pdf

Stored payloads

Claude parse payload

{
  "tax": 0,
  "notes": "Vendor branch suffix #1657 omitted from vendor_name per rules. Invoice date is 02/13/25 (2025), which predates the 2026 processing year; this appears to be a legitimate 2025 invoice rather than a misread date. Job name derived from Customer Order Number '15890 York Circle NW' and Job Name field 'Shamp'. Master Account Number: 737714. Source Order#: 0971049. No tax or shipping charges present.",
  "terms": "Net 10th Prox",
  "total": 1350,
  "due_date": null,
  "shipping": 0,
  "subtotal": 1350,
  "confidence": {
    "total": 0.99,
    "vendor_name": 0.99,
    "invoice_date": 0.95,
    "project_name": 0.92,
    "invoice_number": 0.99
  },
  "line_items": [
    {
      "qty": 1,
      "amount": 350,
      "unit_price": 350,
      "description": "BI Refrig 36\" or Smaller Install"
    },
    {
      "qty": 3,
      "amount": 450,
      "unit_price": 150,
      "description": "Custom Panel Full Install"
    },
    {
      "qty": 1,
      "amount": 550,
      "unit_price": 550,
      "description": "Pro Range LG 48"
    }
  ],
  "vendor_name": "Ferguson Enterprises LLC",
  "invoice_date": "2025-02-13",
  "project_name": "Shamp - 15890 York Circle NW",
  "document_type": "invoice",
  "invoice_number": "1177595",
  "is_billable_invoice": true
}

Vendor match payload

No payload stored.

QB payload

No payload stored.

Raw payload

{
  "run_id": "run_4e11a9c788ad40518176d1920b30ffe8",
  "source": "make.com",
  "run_key": "05-11-2026-029",
  "make_trace_id": "make-20260511_171840_676",
  "source_file_name": "737714_20250217_30281845_13978662961.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/737714_20250217_30281845_13978662961.pdf",
  "source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABjCw",
  "source_dropbox_rev": "01651921fb393c400000003549f4393",
  "source_content_hash": "d1e87c38f50b9c12a43e3417a2e53b41e310ed133fca521d7537326091d1edef",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/737714_20250217_30281845_13978662961.pdf",
  "processing_dropbox_rev": "016519223bafb0c00000003549f4393"
}

Invoice Timeline

Time

05/11/2026

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

Payload

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "737714_20250217_30281845_13978662961.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/737714_20250217_30281845_13978662961.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/737714_20250217_30281845_13978662961.pdf"
}

Time

05/11/2026

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

Payload

{
  "message": "Claude extraction parsed and stored.",
  "process_key": "05-11-2026-029-INV-004",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3592",
  "make_trace_id": "make-20260511_171840_676",
  "output_tokens": "465",
  "bill_import_id": "bill_2ed440bd87604ead8ab89a5716374778",
  "source_file_name": "737714_20250217_30281845_13978662961.pdf",
  "claude_message_id": "msg_01MEkuNdRXuS3zSrUX3eCwCr"
}

Time

05/11/2026

Event

VALIDATION FAILED

Message

Invoice date is before the processing year. Check whether Claude read the date correctly.

Payload

{
  "total": "1350",
  "message": "Validation failed; moved file to error folder.",
  "process_key": "05-11-2026-029-INV-004",
  "vendor_name": "Ferguson Enterprises LLC",
  "invoice_date": "2025-02-13",
  "make_trace_id": "make-20260511_171840_676",
  "bill_import_id": "bill_2ed440bd87604ead8ab89a5716374778",
  "invoice_number": "1177595",
  "final_file_name": "737714_20250217_30281845_13978662961_VALIDATION-FAILED.pdf",
  "final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/737714_20250217_30281845_13978662961_VALIDATION-FAILED.pdf",
  "source_file_name": "737714_20250217_30281845_13978662961.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/737714_20250217_30281845_13978662961.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/i74he5dpjfydn2fsvnm28/737714_20250217_30281845_13978662961_VALIDATION-FAILED.pdf?rlkey=ufxrty8s62ggcj5vu1fwgwuut&dl=0",
  "validation_details": "Invoice date is before the processing year. Check whether Claude read the date correctly.",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/737714_20250217_30281845_13978662961.pdf"
}