Invoice Record

05-11-2026-029-INV-005

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Validation Error

Invoice date is before the processing year. Check whether Claude read the date correctly.

View Invoice in Dropbox

Status

Validation error

Invoice

Total

$3,281.25

Invoice data

Detected vendor: Elia Woodcraft, LLC
Matched vendor: Unmatched
Matched alias: No alias
Category: Not assigned
Category method: Not selected
Invoice date: 02/17/2025
Due date: 03/19/2025
Vendor terms: Not set
Jkath terms: Net 30
QB Transaction ID: Not created

File result

Final file: Elia Woodcraft Invoice 90_250217_VALIDATION-FAILED.pdf
Outcome: validation_failed
Details: Invoice date is before the processing year. Check whether Claude read the date correctly.

View Invoice in Dropbox

Processing Context

Invoice ID: 05-11-2026-029-INV-005
Run ID: 05-11-2026-029
Source folder: /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
Source file: Elia Woodcraft Invoice 90_250217.pdf

Stored payloads

Claude parse payload

{
  "tax": 0,
  "notes": "Invoice date is 2/17/2025, which predates the 2026 processing year. This appears to be a legitimate 2025-dated invoice rather than a misread date, as it is clearly printed. Billed to Jkath at 1408 Northland Dr., Suite 304, Mendota Heights, MN 55120. Job site is 15890 York Circle NW, Anoka, MN 55303. Rate is $75/hr for 43.75 hours. No reimbursed supplies.",
  "terms": null,
  "total": 3281.25,
  "due_date": null,
  "shipping": 0,
  "subtotal": 3281.25,
  "confidence": {
    "total": 0.99,
    "vendor_name": 0.99,
    "invoice_date": 0.99,
    "project_name": 0.95,
    "invoice_number": 0.99
  },
  "line_items": [
    {
      "qty": 43.75,
      "amount": 3281.25,
      "unit_price": 75,
      "description": "Jan-Feb Labor"
    }
  ],
  "vendor_name": "Elia Woodcraft, LLC",
  "invoice_date": "2025-02-17",
  "project_name": "15890 York Circle NW, Anoka, MN 55303",
  "document_type": "invoice",
  "invoice_number": "90",
  "is_billable_invoice": true
}

Vendor match payload

No payload stored.

QB payload

No payload stored.

Raw payload

{
  "run_id": "run_4e11a9c788ad40518176d1920b30ffe8",
  "source": "make.com",
  "run_key": "05-11-2026-029",
  "make_trace_id": "make-20260511_171840_676",
  "source_file_name": "Elia Woodcraft Invoice 90_250217.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Elia Woodcraft Invoice 90_250217.pdf",
  "source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABjDA",
  "source_dropbox_rev": "01651921fb5588600000003549f4393",
  "source_content_hash": "614609ccc31bcc2dd9dad4e8791708f64c6b7e0f044430dca656e641ebce608d",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Elia Woodcraft Invoice 90_250217.pdf",
  "processing_dropbox_rev": "01651922473a5f300000003549f4393"
}

Invoice Timeline

Time

05/11/2026

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

Payload

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "Elia Woodcraft Invoice 90_250217.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Elia Woodcraft Invoice 90_250217.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Elia Woodcraft Invoice 90_250217.pdf"
}

Time

05/11/2026

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

Payload

{
  "message": "Claude extraction parsed and stored.",
  "process_key": "05-11-2026-029-INV-005",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3072",
  "make_trace_id": "make-20260511_171840_676",
  "output_tokens": "395",
  "bill_import_id": "bill_c8b52b141e2842bb8941b5fd0607fc22",
  "source_file_name": "Elia Woodcraft Invoice 90_250217.pdf",
  "claude_message_id": "msg_01BAzDVz2tyiJULNcfSf6Sdc"
}

Time

05/11/2026

Event

VALIDATION FAILED

Message

Invoice date is before the processing year. Check whether Claude read the date correctly.

Payload

{
  "total": "3281.25",
  "message": "Validation failed; moved file to error folder.",
  "process_key": "05-11-2026-029-INV-005",
  "vendor_name": "Elia Woodcraft, LLC",
  "invoice_date": "2025-02-17",
  "make_trace_id": "make-20260511_171840_676",
  "bill_import_id": "bill_c8b52b141e2842bb8941b5fd0607fc22",
  "invoice_number": "90",
  "final_file_name": "Elia Woodcraft Invoice 90_250217_VALIDATION-FAILED.pdf",
  "final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/Elia Woodcraft Invoice 90_250217_VALIDATION-FAILED.pdf",
  "source_file_name": "Elia Woodcraft Invoice 90_250217.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Elia Woodcraft Invoice 90_250217.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/wvcn1rfms2aqvip2q87z4/Elia-Woodcraft-Invoice-90_250217_VALIDATION-FAILED.pdf?rlkey=5th8l4fp49o2wv3lh0xbbo1u4&dl=0",
  "validation_details": "Invoice date is before the processing year. Check whether Claude read the date correctly.",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Elia Woodcraft Invoice 90_250217.pdf"
}