Invoice Record
05-11-2026-030-INV-001
Validation Error
Invoice date is before the processing year. Check whether Claude read the date correctly.
Status
Validation error
Invoice
50005-00
Total
$103.58
Invoice data
- Detected vendor
- Industrial Lumber & Plywood
- Matched vendor
- Unmatched
- Matched alias
- No alias
- Category
- Not assigned
- Category method
- Not selected
- Invoice date
- 02/26/2025
- Due date
- 03/28/2025
- Vendor terms
- 1% 10 Net 30
- Jkath terms
- Net 30
- QB Transaction ID
- Not created
File result
- Outcome
- validation_failed
- Details
- Invoice date is before the processing year. Check whether Claude read the date correctly.
Processing Context
- Invoice ID
- 05-11-2026-030-INV-001
- Run ID
- 05-11-2026-030
- Source folder
- /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
- Source file
- Industrial Lumber Invoice_50005-00.pdf
Stored payloads
Claude parse payload
{
"tax": 8.58,
"notes": "Invoice date is 2025-02-26, which is prior to the 2026 processing year. This appears to be a clearly printed 2025 date; no ambiguity. Cash discount of $0.95 available if paid within terms (1% 10 Net 30). No project name stated on invoice. Customer picked up order (Will Call).",
"terms": "1% 10 Net 30",
"total": 103.58,
"due_date": "2025-03-28",
"shipping": 0,
"subtotal": 95,
"confidence": {
"total": 1,
"vendor_name": 1,
"invoice_date": 1,
"project_name": 0,
"invoice_number": 1
},
"line_items": [
{
"qty": 19,
"amount": 95,
"unit_price": 5,
"description": "Alder Red 4/4 Super 9'-10' 7\" & Wider H&M"
}
],
"vendor_name": "Industrial Lumber & Plywood",
"invoice_date": "2025-02-26",
"project_name": null,
"document_type": "invoice",
"invoice_number": "50005-00",
"is_billable_invoice": true
}Vendor match payload
No payload stored.
QB payload
No payload stored.
Raw payload
{
"run_id": "run_160a3df567fa4519ad9ba3bb6f6e8e42",
"source": "make.com",
"run_key": "05-11-2026-030",
"make_trace_id": "make-20260511_172049_953",
"source_file_name": "Industrial Lumber Invoice_50005-00.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Industrial Lumber Invoice_50005-00.pdf",
"source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABjGw",
"source_dropbox_rev": "016519227d22ce500000003549f4393",
"source_content_hash": "af671a0aca6f43c12654043cd2d269cf28b04573d9085f6870854958207f8d42",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Industrial Lumber Invoice_50005-00.pdf",
"processing_dropbox_rev": "016519228cf585000000003549f4393"
}Invoice Timeline
Time
05/11/2026
Event
FILE CLAIMED
Message
Source file claimed by Make scenario.
Payload
{
"message": "Claimed invoice file and moved into processing.",
"source_file_name": "Industrial Lumber Invoice_50005-00.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Industrial Lumber Invoice_50005-00.pdf",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Industrial Lumber Invoice_50005-00.pdf"
}Time
05/11/2026
Event
PARSE COMPLETED
Message
Claude extraction parsed and stored.
Payload
{
"message": "Claude extraction parsed and stored.",
"process_key": "05-11-2026-030-INV-001",
"claude_model": "claude-sonnet-4-6",
"input_tokens": "3269",
"make_trace_id": "make-20260511_172049_953",
"output_tokens": "368",
"bill_import_id": "bill_5ed928b858f24b4e9e01dbbd9a26c755",
"source_file_name": "Industrial Lumber Invoice_50005-00.pdf",
"claude_message_id": "msg_01QpWj2sxeYgFahVyCK87xfe"
}Time
05/11/2026
Event
VALIDATION FAILED
Message
Invoice date is before the processing year. Check whether Claude read the date correctly.
Payload
{
"total": "103.58",
"message": "Validation failed; moved file to error folder.",
"process_key": "05-11-2026-030-INV-001",
"vendor_name": "Industrial Lumber & Plywood",
"invoice_date": "2025-02-26",
"make_trace_id": "make-20260511_172049_953",
"bill_import_id": "bill_5ed928b858f24b4e9e01dbbd9a26c755",
"invoice_number": "50005-00",
"final_file_name": "Industrial Lumber Invoice_50005-00_VALIDATION-FAILED.pdf",
"final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/Industrial Lumber Invoice_50005-00_VALIDATION-FAILED.pdf",
"source_file_name": "Industrial Lumber Invoice_50005-00.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Industrial Lumber Invoice_50005-00.pdf",
"dropbox_shared_url": "https://www.dropbox.com/scl/fi/aq7n5e432j7ghwmujf5zx/Industrial-Lumber-Invoice_50005-00_VALIDATION-FAILED.pdf?rlkey=p3qfljedinstkrmd8gcmxmnw1&dl=0",
"validation_details": "Invoice date is before the processing year. Check whether Claude read the date correctly.",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Industrial Lumber Invoice_50005-00.pdf"
}