Invoice Record
05-11-2026-030-INV-002
Validation Error
Missing invoice number.
Status
Validation error
Invoice
Not set
Total
$435.00
Invoice data
- Detected vendor
- Hang It Up Paperhanging
- Matched vendor
- Unmatched
- Matched alias
- No alias
- Category
- Not assigned
- Category method
- Not selected
- Invoice date
- 01/24/2025
- Due date
- 02/23/2025
- Vendor terms
- Due on receipt
- Jkath terms
- Net 30
- QB Transaction ID
- Not created
File result
- Outcome
- validation_failed
- Details
- Missing invoice number.
Processing Context
- Invoice ID
- 05-11-2026-030-INV-002
- Run ID
- 05-11-2026-030
- Source folder
- /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
- Source file
- Hang it up - ST CLAIR INV 2025.pdf
Stored payloads
Claude parse payload
{
"tax": 0,
"notes": "No invoice number is present on this document. Terms are not explicitly stated but payment is noted as due upon completion of installation, interpreted as 'Due on receipt'. Unit price per double roll calculated as $435 / 3 = $145. Invoice date is January 24, 2025 — note this is a 2025 date, not 2026; confidence slightly reduced in case of batch mismatch but the date appears clearly printed.",
"terms": "Due on receipt",
"total": 435,
"due_date": null,
"shipping": 0,
"subtotal": 435,
"confidence": {
"total": 1,
"vendor_name": 1,
"invoice_date": 0.95,
"project_name": 1,
"invoice_number": 0
},
"line_items": [
{
"qty": 3,
"amount": 435,
"unit_price": 145,
"description": "Powder Room – Wallpaper installation, Sandberg #S10192, 3 double rolls. Includes minor wall repairs, sizing and paste, covering of switch plate covers, and installation of new wallpaper."
}
],
"vendor_name": "Hang It Up Paperhanging",
"invoice_date": "2025-01-24",
"project_name": "St. Clair Project",
"document_type": "invoice",
"invoice_number": null,
"is_billable_invoice": true
}Vendor match payload
No payload stored.
QB payload
No payload stored.
Raw payload
{
"run_id": "run_160a3df567fa4519ad9ba3bb6f6e8e42",
"source": "make.com",
"run_key": "05-11-2026-030",
"make_trace_id": "make-20260511_172049_953",
"source_file_name": "Hang it up - ST CLAIR INV 2025.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Hang it up - ST CLAIR INV 2025.pdf",
"source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABjHA",
"source_dropbox_rev": "016519227d4a05e00000003549f4393",
"source_content_hash": "b5d2608498e817b63ba7345923dbf7772f4ec5f40ae53d94483337f924711f4d",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Hang it up - ST CLAIR INV 2025.pdf",
"processing_dropbox_rev": "0165192297ca60200000003549f4393"
}Invoice Timeline
Time
05/11/2026
Event
FILE CLAIMED
Message
Source file claimed by Make scenario.
Payload
{
"message": "Claimed invoice file and moved into processing.",
"source_file_name": "Hang it up - ST CLAIR INV 2025.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Hang it up - ST CLAIR INV 2025.pdf",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Hang it up - ST CLAIR INV 2025.pdf"
}Time
05/11/2026
Event
PARSE COMPLETED
Message
Claude extraction parsed and stored.
Payload
{
"message": "Claude extraction parsed and stored.",
"process_key": "05-11-2026-030-INV-002",
"claude_model": "claude-sonnet-4-6",
"input_tokens": "3174",
"make_trace_id": "make-20260511_172049_953",
"output_tokens": "405",
"bill_import_id": "bill_a7b58f4470da49f4bcaabb033e004978",
"source_file_name": "Hang it up - ST CLAIR INV 2025.pdf",
"claude_message_id": "msg_011LvFvfcZR1r4yc1n4P4F88"
}Time
05/11/2026
Event
VALIDATION FAILED
Message
Missing invoice number.
Payload
{
"total": "435",
"message": "Validation failed; moved file to error folder.",
"process_key": "05-11-2026-030-INV-002",
"vendor_name": "Hang It Up Paperhanging",
"invoice_date": "2025-01-24",
"make_trace_id": "make-20260511_172049_953",
"bill_import_id": "bill_a7b58f4470da49f4bcaabb033e004978",
"invoice_number": "",
"final_file_name": "Hang it up - ST CLAIR INV 2025_VALIDATION-FAILED.pdf",
"final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/Hang it up - ST CLAIR INV 2025_VALIDATION-FAILED.pdf",
"source_file_name": "Hang it up - ST CLAIR INV 2025.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Hang it up - ST CLAIR INV 2025.pdf",
"dropbox_shared_url": "https://www.dropbox.com/scl/fi/xggj28yjekcg5yjt7146s/Hang-it-up-ST-CLAIR-INV-2025_VALIDATION-FAILED.pdf?rlkey=ts5uep7f45k50ucz2d0ndo5qn&dl=0",
"validation_details": "Missing invoice number.",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Hang it up - ST CLAIR INV 2025.pdf"
}