JkathBusiness Portal

Invoice Record

05-11-2026-030-INV-004

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Validation Error

Invoice date is before the processing year. Check whether Claude read the date correctly.

Status

Validation error

Invoice

INV-104287

Total

$17,067.13

Invoice data

Detected vendor
Granite-Tops
Matched vendor
Unmatched
Matched alias
No alias
Category
Not assigned
Category method
Not selected
Invoice date
02/25/2025
Due date
03/27/2025
Vendor terms
Net 30
Jkath terms
Net 30
QB Transaction ID
Not created

File result

Outcome
validation_failed
Details
Invoice date is before the processing year. Check whether Claude read the date correctly.

Processing Context

Invoice ID
05-11-2026-030-INV-004
Run ID
05-11-2026-030
Source folder
/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
Source file
INV 104287.pdf
Stored payloads

Claude parse payload

{
  "tax": 0,
  "notes": "Invoice is from Granite-Tops / Stone Countertop Outlet (a Granite-Tops Company). Vendor name normalized to 'Granite-Tops'. No tax listed. Delivery/field measure is included as a line item within the invoice total, so shipping is set to 0. Line items with $0.00 amounts (Eased edge details, No Backsplash) were omitted as they carry no charge. The invoice total of $17,067.13 matches the sum of all charged line items.",
  "terms": "Net 30",
  "total": 17067.13,
  "due_date": "2025-03-27",
  "shipping": 0,
  "subtotal": 17067.13,
  "confidence": {
    "total": 0.99,
    "vendor_name": 0.99,
    "invoice_date": 0.99,
    "project_name": 0.99,
    "invoice_number": 0.99
  },
  "line_items": [
    {
      "qty": null,
      "amount": 5218.5,
      "unit_price": null,
      "description": "Quartzite Countertops: LeBlanc Honed 3cm - Kitchen Perimeter"
    },
    {
      "qty": null,
      "amount": 5439,
      "unit_price": null,
      "description": "3cm Full Height Back Splash: Splash figured behind range and 18\" splash under the upper cabinets"
    },
    {
      "qty": 3,
      "amount": 60,
      "unit_price": null,
      "description": "Drill Outlet Holes Qty-3"
    },
    {
      "qty": null,
      "amount": 4530.88,
      "unit_price": null,
      "description": "Soapstone Countertops: Original PA 3cm - Island Countertop"
    },
    {
      "qty": null,
      "amount": 405.75,
      "unit_price": null,
      "description": "Material for Apron front - Island"
    },
    {
      "qty": null,
      "amount": 200,
      "unit_price": null,
      "description": "Undermount Sink Finishing - Island (Does not include sink)"
    },
    {
      "qty": null,
      "amount": 620,
      "unit_price": null,
      "description": "Natural Countertops (3cm): Original PA Soapstone - Pantry Countertop (leftover material from island slab)"
    },
    {
      "qty": null,
      "amount": 248,
      "unit_price": null,
      "description": "Natural Countertops (3cm): Original PA Soapstone - Vanity Countertop (leftover material from island slab)"
    },
    {
      "qty": null,
      "amount": 150,
      "unit_price": null,
      "description": "Undermount Sink Finishing - Vanity (Does not include sink)"
    },
    {
      "qty": null,
      "amount": 40,
      "unit_price": null,
      "description": "Up to 3\" Back Splash: FULL THICKNESS - Vanity"
    },
    {
      "qty": null,
      "amount": 125,
      "unit_price": null,
      "description": "Field Measure and Delivery: Includes initial field measure and install"
    },
    {
      "qty": null,
      "amount": 30,
      "unit_price": null,
      "description": "Fuel Surcharge"
    }
  ],
  "vendor_name": "Granite-Tops",
  "invoice_date": "2025-02-25",
  "project_name": "Bentwood Dr",
  "document_type": "invoice",
  "invoice_number": "INV-104287",
  "is_billable_invoice": true
}

Vendor match payload

No payload stored.

QB payload

No payload stored.

Raw payload

{
  "run_id": "run_160a3df567fa4519ad9ba3bb6f6e8e42",
  "source": "make.com",
  "run_key": "05-11-2026-030",
  "make_trace_id": "make-20260511_172049_953",
  "source_file_name": "INV 104287.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/INV 104287.pdf",
  "source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABjDg",
  "source_dropbox_rev": "016519227d8dd8c00000003549f4393",
  "source_content_hash": "e9b86e541cb0ce2ebff229368635ada668113539c82508412f639cb7884b1b1e",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/INV 104287.pdf",
  "processing_dropbox_rev": "01651922b00d85a00000003549f4393"
}

Invoice Timeline

Time

05/11/2026

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

Payload
{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "INV 104287.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/INV 104287.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/INV 104287.pdf"
}

Time

05/11/2026

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

Payload
{
  "message": "Claude extraction parsed and stored.",
  "process_key": "05-11-2026-030-INV-004",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3499",
  "make_trace_id": "make-20260511_172049_953",
  "output_tokens": "915",
  "bill_import_id": "bill_e87802f639ea48d2a49e4770719ad3a7",
  "source_file_name": "INV 104287.pdf",
  "claude_message_id": "msg_017jFidq9VxqF5fHGfabcBgA"
}

Time

05/11/2026

Event

VALIDATION FAILED

Message

Invoice date is before the processing year. Check whether Claude read the date correctly.

Payload
{
  "total": "17067.13",
  "message": "Validation failed; moved file to error folder.",
  "process_key": "05-11-2026-030-INV-004",
  "vendor_name": "Granite-Tops",
  "invoice_date": "2025-02-25",
  "make_trace_id": "make-20260511_172049_953",
  "bill_import_id": "bill_e87802f639ea48d2a49e4770719ad3a7",
  "invoice_number": "INV-104287",
  "final_file_name": "INV 104287_VALIDATION-FAILED.pdf",
  "final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/INV 104287_VALIDATION-FAILED.pdf",
  "source_file_name": "INV 104287.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/INV 104287.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/hi5feir2x16a053zkcusf/INV-104287_VALIDATION-FAILED.pdf?rlkey=6c1o2abzvvmdmkcpzifn45wen&dl=0",
  "validation_details": "Invoice date is before the processing year. Check whether Claude read the date correctly.",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/INV 104287.pdf"
}