Invoice Record
05-11-2026-030-INV-004
Validation Error
Invoice date is before the processing year. Check whether Claude read the date correctly.
Status
Validation error
Invoice
INV-104287
Total
$17,067.13
Invoice data
- Detected vendor
- Granite-Tops
- Matched vendor
- Unmatched
- Matched alias
- No alias
- Category
- Not assigned
- Category method
- Not selected
- Invoice date
- 02/25/2025
- Due date
- 03/27/2025
- Vendor terms
- Net 30
- Jkath terms
- Net 30
- QB Transaction ID
- Not created
File result
- Final file
- INV 104287_VALIDATION-FAILED.pdf
- Outcome
- validation_failed
- Details
- Invoice date is before the processing year. Check whether Claude read the date correctly.
Processing Context
- Invoice ID
- 05-11-2026-030-INV-004
- Run ID
- 05-11-2026-030
- Source folder
- /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
- Source file
- INV 104287.pdf
Stored payloads
Claude parse payload
{
"tax": 0,
"notes": "Invoice is from Granite-Tops / Stone Countertop Outlet (a Granite-Tops Company). Vendor name normalized to 'Granite-Tops'. No tax listed. Delivery/field measure is included as a line item within the invoice total, so shipping is set to 0. Line items with $0.00 amounts (Eased edge details, No Backsplash) were omitted as they carry no charge. The invoice total of $17,067.13 matches the sum of all charged line items.",
"terms": "Net 30",
"total": 17067.13,
"due_date": "2025-03-27",
"shipping": 0,
"subtotal": 17067.13,
"confidence": {
"total": 0.99,
"vendor_name": 0.99,
"invoice_date": 0.99,
"project_name": 0.99,
"invoice_number": 0.99
},
"line_items": [
{
"qty": null,
"amount": 5218.5,
"unit_price": null,
"description": "Quartzite Countertops: LeBlanc Honed 3cm - Kitchen Perimeter"
},
{
"qty": null,
"amount": 5439,
"unit_price": null,
"description": "3cm Full Height Back Splash: Splash figured behind range and 18\" splash under the upper cabinets"
},
{
"qty": 3,
"amount": 60,
"unit_price": null,
"description": "Drill Outlet Holes Qty-3"
},
{
"qty": null,
"amount": 4530.88,
"unit_price": null,
"description": "Soapstone Countertops: Original PA 3cm - Island Countertop"
},
{
"qty": null,
"amount": 405.75,
"unit_price": null,
"description": "Material for Apron front - Island"
},
{
"qty": null,
"amount": 200,
"unit_price": null,
"description": "Undermount Sink Finishing - Island (Does not include sink)"
},
{
"qty": null,
"amount": 620,
"unit_price": null,
"description": "Natural Countertops (3cm): Original PA Soapstone - Pantry Countertop (leftover material from island slab)"
},
{
"qty": null,
"amount": 248,
"unit_price": null,
"description": "Natural Countertops (3cm): Original PA Soapstone - Vanity Countertop (leftover material from island slab)"
},
{
"qty": null,
"amount": 150,
"unit_price": null,
"description": "Undermount Sink Finishing - Vanity (Does not include sink)"
},
{
"qty": null,
"amount": 40,
"unit_price": null,
"description": "Up to 3\" Back Splash: FULL THICKNESS - Vanity"
},
{
"qty": null,
"amount": 125,
"unit_price": null,
"description": "Field Measure and Delivery: Includes initial field measure and install"
},
{
"qty": null,
"amount": 30,
"unit_price": null,
"description": "Fuel Surcharge"
}
],
"vendor_name": "Granite-Tops",
"invoice_date": "2025-02-25",
"project_name": "Bentwood Dr",
"document_type": "invoice",
"invoice_number": "INV-104287",
"is_billable_invoice": true
}Vendor match payload
No payload stored.
QB payload
No payload stored.
Raw payload
{
"run_id": "run_160a3df567fa4519ad9ba3bb6f6e8e42",
"source": "make.com",
"run_key": "05-11-2026-030",
"make_trace_id": "make-20260511_172049_953",
"source_file_name": "INV 104287.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/INV 104287.pdf",
"source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABjDg",
"source_dropbox_rev": "016519227d8dd8c00000003549f4393",
"source_content_hash": "e9b86e541cb0ce2ebff229368635ada668113539c82508412f639cb7884b1b1e",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/INV 104287.pdf",
"processing_dropbox_rev": "01651922b00d85a00000003549f4393"
}Invoice Timeline
Time
05/11/2026
Event
FILE CLAIMED
Message
Source file claimed by Make scenario.
Payload
{
"message": "Claimed invoice file and moved into processing.",
"source_file_name": "INV 104287.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/INV 104287.pdf",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/INV 104287.pdf"
}Time
05/11/2026
Event
PARSE COMPLETED
Message
Claude extraction parsed and stored.
Payload
{
"message": "Claude extraction parsed and stored.",
"process_key": "05-11-2026-030-INV-004",
"claude_model": "claude-sonnet-4-6",
"input_tokens": "3499",
"make_trace_id": "make-20260511_172049_953",
"output_tokens": "915",
"bill_import_id": "bill_e87802f639ea48d2a49e4770719ad3a7",
"source_file_name": "INV 104287.pdf",
"claude_message_id": "msg_017jFidq9VxqF5fHGfabcBgA"
}Time
05/11/2026
Event
VALIDATION FAILED
Message
Invoice date is before the processing year. Check whether Claude read the date correctly.
Payload
{
"total": "17067.13",
"message": "Validation failed; moved file to error folder.",
"process_key": "05-11-2026-030-INV-004",
"vendor_name": "Granite-Tops",
"invoice_date": "2025-02-25",
"make_trace_id": "make-20260511_172049_953",
"bill_import_id": "bill_e87802f639ea48d2a49e4770719ad3a7",
"invoice_number": "INV-104287",
"final_file_name": "INV 104287_VALIDATION-FAILED.pdf",
"final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/INV 104287_VALIDATION-FAILED.pdf",
"source_file_name": "INV 104287.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/INV 104287.pdf",
"dropbox_shared_url": "https://www.dropbox.com/scl/fi/hi5feir2x16a053zkcusf/INV-104287_VALIDATION-FAILED.pdf?rlkey=6c1o2abzvvmdmkcpzifn45wen&dl=0",
"validation_details": "Invoice date is before the processing year. Check whether Claude read the date correctly.",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/INV 104287.pdf"
}