JkathBusiness Portal

Invoice Record

05-11-2026-030-INV-005

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Validation Error

Missing invoice number.

View Invoice in Dropbox

Status

Validation error

Invoice

Not set

Total

$510.00

Invoice data

Detected vendor
Hang It Up Paperhanging
Matched vendor
Unmatched
Matched alias
No alias
Category
Not assigned
Category method
Not selected
Invoice date
02/08/2025
Due date
03/10/2025
Vendor terms
Due on receipt
Jkath terms
Net 30
QB Transaction ID
Not created

File result

Outcome
validation_failed
Details
Missing invoice number.
View Invoice in Dropbox

Processing Context

Invoice ID
05-11-2026-030-INV-005
Run ID
05-11-2026-030
Source folder
/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
Source file
Hang it up - YORK AVE INV 2025.pdf
Stored payloads

Claude parse payload

{
  "tax": 0,
  "notes": "No invoice number is present on this document. Terms are not explicitly stated but the invoice notes 'Totals are to be paid upon completion of install,' interpreted as due on receipt. Unit price of $170.00 per double roll is inferred from total $510.00 divided by 3 rolls. Invoice date is 2025-02-08; note this is a 2025-dated invoice being processed in a 2026 batch — date appears clearly printed and is not ambiguous.",
  "terms": "Due on receipt",
  "total": 510,
  "due_date": null,
  "shipping": 0,
  "subtotal": 510,
  "confidence": {
    "total": 1,
    "vendor_name": 1,
    "invoice_date": 0.99,
    "project_name": 1,
    "invoice_number": 0
  },
  "line_items": [
    {
      "qty": 3,
      "amount": 510,
      "unit_price": 170,
      "description": "Powder Room - Wallpaper installation (Schumacher #4163), 3 double rolls, including minor wall repairs, sizing, paste, and installation"
    }
  ],
  "vendor_name": "Hang It Up Paperhanging",
  "invoice_date": "2025-02-08",
  "project_name": "Shamp Project",
  "document_type": "invoice",
  "invoice_number": null,
  "is_billable_invoice": true
}

Vendor match payload

No payload stored.

QB payload

No payload stored.

Raw payload

{
  "run_id": "run_160a3df567fa4519ad9ba3bb6f6e8e42",
  "source": "make.com",
  "run_key": "05-11-2026-030",
  "make_trace_id": "make-20260511_172049_953",
  "source_file_name": "Hang it up - YORK AVE INV 2025.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Hang it up - YORK AVE INV 2025.pdf",
  "source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABjHg",
  "source_dropbox_rev": "016519227db3ad600000003549f4393",
  "source_content_hash": "e278bf97a04c4fabebf5aac21e28b327d3806732c0459ded45394c5ba80ce9a9",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Hang it up - YORK AVE INV 2025.pdf",
  "processing_dropbox_rev": "01651922c375b8600000003549f4393"
}

Invoice Timeline

Time

05/11/2026

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

Payload
{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "Hang it up - YORK AVE INV 2025.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Hang it up - YORK AVE INV 2025.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Hang it up - YORK AVE INV 2025.pdf"
}

Time

05/11/2026

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

Payload
{
  "message": "Claude extraction parsed and stored.",
  "process_key": "05-11-2026-030-INV-005",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3170",
  "make_trace_id": "make-20260511_172049_953",
  "output_tokens": "403",
  "bill_import_id": "bill_ad45143c143246e78280fe5aca539802",
  "source_file_name": "Hang it up - YORK AVE INV 2025.pdf",
  "claude_message_id": "msg_01P8myPNzF51JCiCHDUT8Yyk"
}

Time

05/11/2026

Event

VALIDATION FAILED

Message

Missing invoice number.

Payload
{
  "total": "510",
  "message": "Validation failed; moved file to error folder.",
  "process_key": "05-11-2026-030-INV-005",
  "vendor_name": "Hang It Up Paperhanging",
  "invoice_date": "2025-02-08",
  "make_trace_id": "make-20260511_172049_953",
  "bill_import_id": "bill_ad45143c143246e78280fe5aca539802",
  "invoice_number": "",
  "final_file_name": "Hang it up - YORK AVE INV 2025_VALIDATION-FAILED.pdf",
  "final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/Hang it up - YORK AVE INV 2025_VALIDATION-FAILED.pdf",
  "source_file_name": "Hang it up - YORK AVE INV 2025.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Hang it up - YORK AVE INV 2025.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/e6rhepc9ii8i7hcfw6hhz/Hang-it-up-YORK-AVE-INV-2025_VALIDATION-FAILED.pdf?rlkey=l1bye0cc208iuwrqtlmgasvbv&dl=0",
  "validation_details": "Missing invoice number.",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Hang it up - YORK AVE INV 2025.pdf"
}