Invoice Record

05-11-2026-030-INV-006

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Validation Error

Invoice date is before the processing year. Check whether Claude read the date correctly.

View Invoice in Dropbox

Status

Validation error

Invoice

14483

Total

$282.21

Invoice data

Detected vendor: Brightview Window Cleaning, Inc.
Matched vendor: Unmatched
Matched alias: No alias
Category: Not assigned
Category method: Not selected
Invoice date: 02/25/2025
Due date: 03/27/2025
Vendor terms: Not set
Jkath terms: Net 30
QB Transaction ID: Not created

File result

Final file: Brightview - JkathDesignBuildReinvent-Invoice14483_VALIDATION-FAILED.pdf
Outcome: validation_failed
Details: Invoice date is before the processing year. Check whether Claude read the date correctly.

View Invoice in Dropbox

Processing Context

Invoice ID: 05-11-2026-030-INV-006
Run ID: 05-11-2026-030
Source folder: /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
Source file: Brightview - JkathDesignBuildReinvent-Invoice14483.pdf

Stored payloads

Claude parse payload

{
  "tax": 21.21,
  "notes": "Invoice date is 2025-02-25, which predates the 2026 processing year; this appears to be a backlogged or late-submitted invoice. Project name 'York Circle' is inferred from the first line item description 'York Circle (Exterior Only)' as no explicit project/job name field is present. The vendor also does business as 'My Brightview Cleaning'. Two line items share the same description 'Windows (Exterior Only)' but have different unit prices ($3.00 and $12.00); these may represent different window types or sizes and are retained as separate line items.",
  "terms": null,
  "total": 282.21,
  "due_date": null,
  "shipping": 0,
  "subtotal": 261,
  "confidence": {
    "total": 0.99,
    "vendor_name": 0.99,
    "invoice_date": 0.99,
    "project_name": 0.85,
    "invoice_number": 0.99
  },
  "line_items": [
    {
      "qty": 9,
      "amount": 54,
      "unit_price": 6,
      "description": "York Circle (Exterior Only)"
    },
    {
      "qty": 65,
      "amount": 195,
      "unit_price": 3,
      "description": "Windows (Exterior Only)"
    },
    {
      "qty": 1,
      "amount": 12,
      "unit_price": 12,
      "description": "Windows (Exterior Only)"
    }
  ],
  "vendor_name": "Brightview Window Cleaning, Inc.",
  "invoice_date": "2025-02-25",
  "project_name": "York Circle",
  "document_type": "invoice",
  "invoice_number": "14483",
  "is_billable_invoice": true
}

Vendor match payload

No payload stored.

QB payload

No payload stored.

Raw payload

{
  "run_id": "run_160a3df567fa4519ad9ba3bb6f6e8e42",
  "source": "make.com",
  "run_key": "05-11-2026-030",
  "make_trace_id": "make-20260511_172049_953",
  "source_file_name": "Brightview - JkathDesignBuildReinvent-Invoice14483.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Brightview - JkathDesignBuildReinvent-Invoice14483.pdf",
  "source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABjHw",
  "source_dropbox_rev": "016519227dd8d9b00000003549f4393",
  "source_content_hash": "a9d58356973529fff525348ed5fffabbe9663e377d1969f8009e90ba7b550ac2",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Brightview - JkathDesignBuildReinvent-Invoice14483.pdf",
  "processing_dropbox_rev": "01651922cf10cad00000003549f4393"
}

Invoice Timeline

Time

05/11/2026

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

Payload

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "Brightview - JkathDesignBuildReinvent-Invoice14483.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Brightview - JkathDesignBuildReinvent-Invoice14483.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Brightview - JkathDesignBuildReinvent-Invoice14483.pdf"
}

Time

05/11/2026

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

Payload

{
  "message": "Claude extraction parsed and stored.",
  "process_key": "05-11-2026-030-INV-006",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3172",
  "make_trace_id": "make-20260511_172049_953",
  "output_tokens": "471",
  "bill_import_id": "bill_1358851a06fb408d818fcdcc929b535b",
  "source_file_name": "Brightview - JkathDesignBuildReinvent-Invoice14483.pdf",
  "claude_message_id": "msg_01PmYsKY5ToRFuhwvm7fKBR4"
}

Time

05/11/2026

Event

VALIDATION FAILED

Message

Invoice date is before the processing year. Check whether Claude read the date correctly.

Payload

{
  "total": "282.21",
  "message": "Validation failed; moved file to error folder.",
  "process_key": "05-11-2026-030-INV-006",
  "vendor_name": "Brightview Window Cleaning, Inc.",
  "invoice_date": "2025-02-25",
  "make_trace_id": "make-20260511_172049_953",
  "bill_import_id": "bill_1358851a06fb408d818fcdcc929b535b",
  "invoice_number": "14483",
  "final_file_name": "Brightview - JkathDesignBuildReinvent-Invoice14483_VALIDATION-FAILED.pdf",
  "final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/Brightview - JkathDesignBuildReinvent-Invoice14483_VALIDATION-FAILED.pdf",
  "source_file_name": "Brightview - JkathDesignBuildReinvent-Invoice14483.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Brightview - JkathDesignBuildReinvent-Invoice14483.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/ssvvaxu4le6y50d65lfob/Brightview-JkathDesignBuildReinvent-Invoice14483_VALIDATION-FAILED.pdf?rlkey=lus7r3uzeyq8137rc1o6t176j&dl=0",
  "validation_details": "Invoice date is before the processing year. Check whether Claude read the date correctly.",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Brightview - JkathDesignBuildReinvent-Invoice14483.pdf"
}