Invoice Record

05-11-2026-030-INV-007

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Validation Error

Invoice date is before the processing year. Check whether Claude read the date correctly.

View Invoice in Dropbox

Status

Validation error

Invoice

Total

$2,000.00

Invoice data

Detected vendor: Ruiz Painting LLC
Matched vendor: Unmatched
Matched alias: No alias
Category: Not assigned
Category method: Not selected
Invoice date: 02/24/2025
Due date: 03/26/2025
Vendor terms: Not set
Jkath terms: Net 30
QB Transaction ID: Not created

File result

Final file: Copy of 15890 York cir nw anoka mn _VALIDATION-FAILED.pdf
Outcome: validation_failed
Details: Invoice date is before the processing year. Check whether Claude read the date correctly.

View Invoice in Dropbox

Processing Context

Invoice ID: 05-11-2026-030-INV-007
Run ID: 05-11-2026-030
Source folder: /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
Source file: Copy of 15890 York cir nw anoka mn .pdf

Stored payloads

Claude parse payload

{
  "tax": 0,
  "notes": "Invoice date is 02/24/25, which appears to be 2025 (not 2026). The spreadsheet template has a #VALUE! error in the SALES TAX and TOTAL fields, indicating a broken formula. Only one line item has an explicit dollar amount ($2,000.00 for the laundry room). The garage and office line items have no amounts listed, so it is unclear whether the $2,000.00 covers all work or only the laundry room. Total is assumed to be $2,000.00 based on the only visible amount, but this should be confirmed with the vendor. Bill-to address: 15890 York Cir NW, Anoka, MN. Tax rate is 0.00%.",
  "terms": null,
  "total": 2000,
  "due_date": null,
  "shipping": 0,
  "subtotal": 2000,
  "confidence": {
    "total": 0.7,
    "vendor_name": 0.95,
    "invoice_date": 0.85,
    "project_name": 0,
    "invoice_number": 0.9
  },
  "line_items": [
    {
      "qty": null,
      "amount": 2000,
      "unit_price": null,
      "description": "Laundry room - Paint walls 2 coats, Paint the trim 2 coats, Laundry room door fixed with Banndo primer 2 coats paint with 3 coats"
    },
    {
      "qty": null,
      "amount": 0,
      "unit_price": null,
      "description": "Garage: hung 5/8 drywall floated skimming sand primer one coat and paint with 2 coats"
    },
    {
      "qty": null,
      "amount": 0,
      "unit_price": null,
      "description": "Offices paint one wall only"
    }
  ],
  "vendor_name": "Ruiz Painting LLC",
  "invoice_date": "2025-02-24",
  "project_name": null,
  "document_type": "invoice",
  "invoice_number": "2",
  "is_billable_invoice": true
}

Vendor match payload

No payload stored.

QB payload

No payload stored.

Raw payload

{
  "run_id": "run_160a3df567fa4519ad9ba3bb6f6e8e42",
  "source": "make.com",
  "run_key": "05-11-2026-030",
  "make_trace_id": "make-20260511_172049_953",
  "source_file_name": "Copy of 15890 York cir nw anoka mn .pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Copy of 15890 York cir nw anoka mn .pdf",
  "source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABjEg",
  "source_dropbox_rev": "016519227e0e17a00000003549f4393",
  "source_content_hash": "1fa3669114e7b733a48ff70cecc538929916bd06d248ec9cd9393272a106e5c2",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Copy of 15890 York cir nw anoka mn .pdf",
  "processing_dropbox_rev": "01651922dae260100000003549f4393"
}

Invoice Timeline

Time

05/11/2026

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

Payload

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "Copy of 15890 York cir nw anoka mn .pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Copy of 15890 York cir nw anoka mn .pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Copy of 15890 York cir nw anoka mn .pdf"
}

Time

05/11/2026

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

Payload

{
  "message": "Claude extraction parsed and stored.",
  "process_key": "05-11-2026-030-INV-007",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "4655",
  "make_trace_id": "make-20260511_172049_953",
  "output_tokens": "547",
  "bill_import_id": "bill_c3356c049a6b4265af695466a346d6f3",
  "source_file_name": "Copy of 15890 York cir nw anoka mn .pdf",
  "claude_message_id": "msg_01M5G7XHT6zgpRjNhW1gJsJt"
}

Time

05/11/2026

Event

VALIDATION FAILED

Message

Invoice date is before the processing year. Check whether Claude read the date correctly.

Payload

{
  "total": "2000",
  "message": "Validation failed; moved file to error folder.",
  "process_key": "05-11-2026-030-INV-007",
  "vendor_name": "Ruiz Painting LLC",
  "invoice_date": "2025-02-24",
  "make_trace_id": "make-20260511_172049_953",
  "bill_import_id": "bill_c3356c049a6b4265af695466a346d6f3",
  "invoice_number": "2",
  "final_file_name": "Copy of 15890 York cir nw anoka mn _VALIDATION-FAILED.pdf",
  "final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/Copy of 15890 York cir nw anoka mn _VALIDATION-FAILED.pdf",
  "source_file_name": "Copy of 15890 York cir nw anoka mn .pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Copy of 15890 York cir nw anoka mn .pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/hebl75m2zcdaqx0iu10s1/Copy-of-15890-York-cir-nw-anoka-mn-_VALIDATION-FAILED.pdf?rlkey=4cusklyx74gnp2zc1p1pjx0hv&dl=0",
  "validation_details": "Invoice date is before the processing year. Check whether Claude read the date correctly.",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Copy of 15890 York cir nw anoka mn .pdf"
}