Invoice Record
05-11-2026-030-INV-008
Validation Error
Invoice date is before the processing year. Check whether Claude read the date correctly.
Status
Validation error
Invoice
1
Total
$4,500.00
Invoice data
- Detected vendor
- Ruiz Painting LLC
- Matched vendor
- Unmatched
- Matched alias
- No alias
- Category
- Not assigned
- Category method
- Not selected
- Invoice date
- 02/24/2025
- Due date
- 03/26/2025
- Vendor terms
- Not set
- Jkath terms
- Net 30
- QB Transaction ID
- Not created
File result
- Outcome
- validation_failed
- Details
- Invoice date is before the processing year. Check whether Claude read the date correctly.
Processing Context
- Invoice ID
- 05-11-2026-030-INV-008
- Run ID
- 05-11-2026-030
- Source folder
- /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
- Source file
- Copy of 8701 Betwood Dr Eden praire .pdf
Stored payloads
Claude parse payload
{
"tax": 0,
"notes": "The invoice template has a spreadsheet formula error (#VALUE!) in the SALES TAX and TOTAL fields, indicating the template was not properly filled out. Only one line item has a dollar amount ($4,500.00) assigned to it; the remaining line items have no individual amounts listed. The subtotal field also shows a comma artifact rather than a numeric value, suggesting the spreadsheet was broken. Total has been inferred as $4,500.00 based on the only visible amount, but this may be incomplete if the other line items were intended to carry separate charges. Human review is recommended to confirm the total and whether additional amounts should be assigned to the other line items. Tax rate is 0.00% so tax is $0. Invoice date is printed as 02/24/25, interpreted as February 24, 2025.",
"terms": null,
"total": 4500,
"due_date": null,
"shipping": 0,
"subtotal": 4500,
"confidence": {
"total": 0.6,
"vendor_name": 0.95,
"invoice_date": 0.9,
"project_name": 0,
"invoice_number": 0.9
},
"line_items": [
{
"qty": null,
"amount": 4500,
"unit_price": null,
"description": "Kitchen: ceiling and wall primer one coat"
},
{
"qty": null,
"amount": 0,
"unit_price": null,
"description": "Paint walls 2 coats, paint the ceilings 2 coats"
},
{
"qty": null,
"amount": 0,
"unit_price": null,
"description": "Garage entry and pantry paint ceilings and walls 2 coats"
},
{
"qty": null,
"amount": 0,
"unit_price": null,
"description": "Trim baseboard fill nail holes sand caulking primer one coat and 2 coats paint"
},
{
"qty": null,
"amount": 0,
"unit_price": null,
"description": "Doors paint with 2 coats"
},
{
"qty": null,
"amount": 0,
"unit_price": null,
"description": "Basement hallway paint with 2 coats paint ceiling 2 coats"
}
],
"vendor_name": "Ruiz Painting LLC",
"invoice_date": "2025-02-24",
"project_name": null,
"document_type": "invoice",
"invoice_number": "1",
"is_billable_invoice": true
}Vendor match payload
No payload stored.
QB payload
No payload stored.
Raw payload
{
"run_id": "run_160a3df567fa4519ad9ba3bb6f6e8e42",
"source": "make.com",
"run_key": "05-11-2026-030",
"make_trace_id": "make-20260511_172049_953",
"source_file_name": "Copy of 8701 Betwood Dr Eden praire .pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Copy of 8701 Betwood Dr Eden praire .pdf",
"source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABjIA",
"source_dropbox_rev": "016519227e2a95b00000003549f4393",
"source_content_hash": "0277041996c1d1b216305597493bfafd09724a0f10292f2bff0b166bd757983a",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Copy of 8701 Betwood Dr Eden praire .pdf",
"processing_dropbox_rev": "01651922e8ef91400000003549f4393"
}Invoice Timeline
Time
05/11/2026
Event
FILE CLAIMED
Message
Source file claimed by Make scenario.
Payload
{
"message": "Claimed invoice file and moved into processing.",
"source_file_name": "Copy of 8701 Betwood Dr Eden praire .pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Copy of 8701 Betwood Dr Eden praire .pdf",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Copy of 8701 Betwood Dr Eden praire .pdf"
}Time
05/11/2026
Event
PARSE COMPLETED
Message
Claude extraction parsed and stored.
Payload
{
"message": "Claude extraction parsed and stored.",
"process_key": "05-11-2026-030-INV-008",
"claude_model": "claude-sonnet-4-6",
"input_tokens": "4663",
"make_trace_id": "make-20260511_172049_953",
"output_tokens": "646",
"bill_import_id": "bill_dd0e73041a544d81a4d64b57ccd45b3e",
"source_file_name": "Copy of 8701 Betwood Dr Eden praire .pdf",
"claude_message_id": "msg_01AeHVxX5WuMDXR6kkywVVDA"
}Time
05/11/2026
Event
VALIDATION FAILED
Message
Invoice date is before the processing year. Check whether Claude read the date correctly.
Payload
{
"total": "4500",
"message": "Validation failed; moved file to error folder.",
"process_key": "05-11-2026-030-INV-008",
"vendor_name": "Ruiz Painting LLC",
"invoice_date": "2025-02-24",
"make_trace_id": "make-20260511_172049_953",
"bill_import_id": "bill_dd0e73041a544d81a4d64b57ccd45b3e",
"invoice_number": "1",
"final_file_name": "Copy of 8701 Betwood Dr Eden praire _VALIDATION-FAILED.pdf",
"final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/Copy of 8701 Betwood Dr Eden praire _VALIDATION-FAILED.pdf",
"source_file_name": "Copy of 8701 Betwood Dr Eden praire .pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Copy of 8701 Betwood Dr Eden praire .pdf",
"dropbox_shared_url": "https://www.dropbox.com/scl/fi/0zdmckpiioizs531szcoz/Copy-of-8701-Betwood-Dr-Eden-praire-_VALIDATION-FAILED.pdf?rlkey=mu1n6oauw2eo7jcuwgxq5cwzj&dl=0",
"validation_details": "Invoice date is before the processing year. Check whether Claude read the date correctly.",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Copy of 8701 Betwood Dr Eden praire .pdf"
}