JkathBusiness Portal

Invoice Record

05-11-2026-030-INV-008

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Validation Error

Invoice date is before the processing year. Check whether Claude read the date correctly.

Status

Validation error

Invoice

1

Total

$4,500.00

Invoice data

Detected vendor
Ruiz Painting LLC
Matched vendor
Unmatched
Matched alias
No alias
Category
Not assigned
Category method
Not selected
Invoice date
02/24/2025
Due date
03/26/2025
Vendor terms
Not set
Jkath terms
Net 30
QB Transaction ID
Not created

File result

Outcome
validation_failed
Details
Invoice date is before the processing year. Check whether Claude read the date correctly.

Processing Context

Invoice ID
05-11-2026-030-INV-008
Run ID
05-11-2026-030
Source folder
/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
Source file
Copy of 8701 Betwood Dr Eden praire .pdf
Stored payloads

Claude parse payload

{
  "tax": 0,
  "notes": "The invoice template has a spreadsheet formula error (#VALUE!) in the SALES TAX and TOTAL fields, indicating the template was not properly filled out. Only one line item has a dollar amount ($4,500.00) assigned to it; the remaining line items have no individual amounts listed. The subtotal field also shows a comma artifact rather than a numeric value, suggesting the spreadsheet was broken. Total has been inferred as $4,500.00 based on the only visible amount, but this may be incomplete if the other line items were intended to carry separate charges. Human review is recommended to confirm the total and whether additional amounts should be assigned to the other line items. Tax rate is 0.00% so tax is $0. Invoice date is printed as 02/24/25, interpreted as February 24, 2025.",
  "terms": null,
  "total": 4500,
  "due_date": null,
  "shipping": 0,
  "subtotal": 4500,
  "confidence": {
    "total": 0.6,
    "vendor_name": 0.95,
    "invoice_date": 0.9,
    "project_name": 0,
    "invoice_number": 0.9
  },
  "line_items": [
    {
      "qty": null,
      "amount": 4500,
      "unit_price": null,
      "description": "Kitchen: ceiling and wall primer one coat"
    },
    {
      "qty": null,
      "amount": 0,
      "unit_price": null,
      "description": "Paint walls 2 coats, paint the ceilings 2 coats"
    },
    {
      "qty": null,
      "amount": 0,
      "unit_price": null,
      "description": "Garage entry and pantry paint ceilings and walls 2 coats"
    },
    {
      "qty": null,
      "amount": 0,
      "unit_price": null,
      "description": "Trim baseboard fill nail holes sand caulking primer one coat and 2 coats paint"
    },
    {
      "qty": null,
      "amount": 0,
      "unit_price": null,
      "description": "Doors paint with 2 coats"
    },
    {
      "qty": null,
      "amount": 0,
      "unit_price": null,
      "description": "Basement hallway paint with 2 coats paint ceiling 2 coats"
    }
  ],
  "vendor_name": "Ruiz Painting LLC",
  "invoice_date": "2025-02-24",
  "project_name": null,
  "document_type": "invoice",
  "invoice_number": "1",
  "is_billable_invoice": true
}

Vendor match payload

No payload stored.

QB payload

No payload stored.

Raw payload

{
  "run_id": "run_160a3df567fa4519ad9ba3bb6f6e8e42",
  "source": "make.com",
  "run_key": "05-11-2026-030",
  "make_trace_id": "make-20260511_172049_953",
  "source_file_name": "Copy of 8701 Betwood Dr Eden praire .pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Copy of 8701 Betwood Dr Eden praire .pdf",
  "source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABjIA",
  "source_dropbox_rev": "016519227e2a95b00000003549f4393",
  "source_content_hash": "0277041996c1d1b216305597493bfafd09724a0f10292f2bff0b166bd757983a",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Copy of 8701 Betwood Dr Eden praire .pdf",
  "processing_dropbox_rev": "01651922e8ef91400000003549f4393"
}

Invoice Timeline

Time

05/11/2026

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

Payload
{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "Copy of 8701 Betwood Dr Eden praire .pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Copy of 8701 Betwood Dr Eden praire .pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Copy of 8701 Betwood Dr Eden praire .pdf"
}

Time

05/11/2026

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

Payload
{
  "message": "Claude extraction parsed and stored.",
  "process_key": "05-11-2026-030-INV-008",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "4663",
  "make_trace_id": "make-20260511_172049_953",
  "output_tokens": "646",
  "bill_import_id": "bill_dd0e73041a544d81a4d64b57ccd45b3e",
  "source_file_name": "Copy of 8701 Betwood Dr Eden praire .pdf",
  "claude_message_id": "msg_01AeHVxX5WuMDXR6kkywVVDA"
}

Time

05/11/2026

Event

VALIDATION FAILED

Message

Invoice date is before the processing year. Check whether Claude read the date correctly.

Payload
{
  "total": "4500",
  "message": "Validation failed; moved file to error folder.",
  "process_key": "05-11-2026-030-INV-008",
  "vendor_name": "Ruiz Painting LLC",
  "invoice_date": "2025-02-24",
  "make_trace_id": "make-20260511_172049_953",
  "bill_import_id": "bill_dd0e73041a544d81a4d64b57ccd45b3e",
  "invoice_number": "1",
  "final_file_name": "Copy of 8701 Betwood Dr Eden praire _VALIDATION-FAILED.pdf",
  "final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/Copy of 8701 Betwood Dr Eden praire _VALIDATION-FAILED.pdf",
  "source_file_name": "Copy of 8701 Betwood Dr Eden praire .pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Copy of 8701 Betwood Dr Eden praire .pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/0zdmckpiioizs531szcoz/Copy-of-8701-Betwood-Dr-Eden-praire-_VALIDATION-FAILED.pdf?rlkey=mu1n6oauw2eo7jcuwgxq5cwzj&dl=0",
  "validation_details": "Invoice date is before the processing year. Check whether Claude read the date correctly.",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Copy of 8701 Betwood Dr Eden praire .pdf"
}