JkathBusiness Portal

Invoice Record

05-11-2026-030-INV-009

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Validation Error

Invoice date is before the processing year. Check whether Claude read the date correctly.

Status

Validation error

Invoice

49835-00

Total

$4,448.64

Invoice data

Detected vendor
Industrial Lumber & Plywood
Matched vendor
Unmatched
Matched alias
No alias
Category
Not assigned
Category method
Not selected
Invoice date
02/25/2025
Due date
03/27/2025
Vendor terms
1% 10 Net 30
Jkath terms
Net 30
QB Transaction ID
Not created

File result

Outcome
validation_failed
Details
Invoice date is before the processing year. Check whether Claude read the date correctly.

Processing Context

Invoice ID
05-11-2026-030-INV-009
Run ID
05-11-2026-030
Source folder
/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
Source file
Industrial Lumber Invoice_49835-00.pdf
Stored payloads

Claude parse payload

{
  "tax": 334.29,
  "notes": "Delivery charge (FUEL, $32.50) is included as a line item within the subtotal, so shipping is set to 0. A cash discount of $41.14 applies if paid within terms (1% 10 Net 30). PO# is 137, PO Date 2/24/25. Customer # 5572. Bill-to is JKath LLC at 3919 49th Street E, Minneapolis; ship-to is JKath LLC at 1408 Northland Drive Suite 304, Mendota Heights, MN. No project name stated on invoice. Invoice date is clearly printed as 2025-02-25.",
  "terms": "1% 10 Net 30",
  "total": 4448.64,
  "due_date": "2025-03-27",
  "shipping": 0,
  "subtotal": 4114.35,
  "confidence": {
    "total": 1,
    "vendor_name": 1,
    "invoice_date": 1,
    "project_name": 0,
    "invoice_number": 1
  },
  "line_items": [
    {
      "qty": 85,
      "amount": 824.5,
      "unit_price": 9.7,
      "description": "Oak White Rift 4/4 S&B 11'-12' H&M"
    },
    {
      "qty": 1,
      "amount": 36.55,
      "unit_price": 36.55,
      "description": "MDF 1/2 49 X 97 TRUPAN TSCA Title VI CARB"
    },
    {
      "qty": 2,
      "amount": 272.9,
      "unit_price": 136.45,
      "description": "Oak White Rift 1/2 4X8 A4 MDF 48.5X96.5 TSCA Title VI CARB"
    },
    {
      "qty": 8,
      "amount": 1244,
      "unit_price": 155.5,
      "description": "Oak W Rift 3/4 4x8 A1 MDF Rift NO SAP Bk TSCA Title VI CARB"
    },
    {
      "qty": 5,
      "amount": 407.25,
      "unit_price": 81.45,
      "description": "Maple Nat 1/2 4X8 C2 VC 2SSG 1Ste TSCA Title VI CARB"
    },
    {
      "qty": 9,
      "amount": 882,
      "unit_price": 98,
      "description": "Map Nat 3/4 4X8 C2 VC 2SSG 1 STP 7 PLY TSCA Title VI CARB"
    },
    {
      "qty": 1,
      "amount": 55.1,
      "unit_price": 55.1,
      "description": "Birch White PG2 3/4\" 4x8 C2 VC Premcore Plus TSCA VI"
    },
    {
      "qty": 1,
      "amount": 99.15,
      "unit_price": 99.15,
      "description": "HDF ULTRACORE 3/4 4X8 MDF 2S 48.5 X 96.5"
    },
    {
      "qty": 1,
      "amount": 56.85,
      "unit_price": 56.85,
      "description": "Bending Stock 3/8 4X8 [8'High] 48X96 TSCA Title VI CARB"
    },
    {
      "qty": 2,
      "amount": 105.3,
      "unit_price": 52.65,
      "description": "MDF 3/4 49 X 97 TRUPAN TSCA Title VI CARB"
    },
    {
      "qty": 3,
      "amount": 98.25,
      "unit_price": 32.75,
      "description": "Mel EG Wht 2S 3/4 49x97 PB W960-W960 TSCA Title VI CARB"
    },
    {
      "qty": 1,
      "amount": 32.5,
      "unit_price": 32.5,
      "description": "Delivery Charge"
    }
  ],
  "vendor_name": "Industrial Lumber & Plywood",
  "invoice_date": "2025-02-25",
  "project_name": null,
  "document_type": "invoice",
  "invoice_number": "49835-00",
  "is_billable_invoice": true
}

Vendor match payload

No payload stored.

QB payload

No payload stored.

Raw payload

{
  "run_id": "run_160a3df567fa4519ad9ba3bb6f6e8e42",
  "source": "make.com",
  "run_key": "05-11-2026-030",
  "make_trace_id": "make-20260511_172049_953",
  "source_file_name": "Industrial Lumber Invoice_49835-00.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Industrial Lumber Invoice_49835-00.pdf",
  "source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABjDw",
  "source_dropbox_rev": "016519227e499af00000003549f4393",
  "source_content_hash": "2b81550573b42854044cd9d2b839cade64a70f7829649283a0ec9b5c11e3a916",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Industrial Lumber Invoice_49835-00.pdf",
  "processing_dropbox_rev": "01651922f75fd4300000003549f4393"
}

Invoice Timeline

Time

05/11/2026

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

Payload
{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "Industrial Lumber Invoice_49835-00.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Industrial Lumber Invoice_49835-00.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Industrial Lumber Invoice_49835-00.pdf"
}

Time

05/11/2026

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

Payload
{
  "message": "Claude extraction parsed and stored.",
  "process_key": "05-11-2026-030-INV-009",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3870",
  "make_trace_id": "make-20260511_172049_953",
  "output_tokens": "1124",
  "bill_import_id": "bill_32a7d557e9bf4fcdb20180188e41263f",
  "source_file_name": "Industrial Lumber Invoice_49835-00.pdf",
  "claude_message_id": "msg_01V6MdfT4QrrSuTqn7FpHwTH"
}

Time

05/11/2026

Event

VALIDATION FAILED

Message

Invoice date is before the processing year. Check whether Claude read the date correctly.

Payload
{
  "total": "4448.64",
  "message": "Validation failed; moved file to error folder.",
  "process_key": "05-11-2026-030-INV-009",
  "vendor_name": "Industrial Lumber & Plywood",
  "invoice_date": "2025-02-25",
  "make_trace_id": "make-20260511_172049_953",
  "bill_import_id": "bill_32a7d557e9bf4fcdb20180188e41263f",
  "invoice_number": "49835-00",
  "final_file_name": "Industrial Lumber Invoice_49835-00_VALIDATION-FAILED.pdf",
  "final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/Industrial Lumber Invoice_49835-00_VALIDATION-FAILED.pdf",
  "source_file_name": "Industrial Lumber Invoice_49835-00.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Industrial Lumber Invoice_49835-00.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/nn020xpc2yhagxza36i9h/Industrial-Lumber-Invoice_49835-00_VALIDATION-FAILED.pdf?rlkey=bb3pffh4pxw6abc8e5iljeev5&dl=0",
  "validation_details": "Invoice date is before the processing year. Check whether Claude read the date correctly.",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Industrial Lumber Invoice_49835-00.pdf"
}