Invoice Record
05-11-2026-030-INV-009
Validation Error
Invoice date is before the processing year. Check whether Claude read the date correctly.
Status
Validation error
Invoice
49835-00
Total
$4,448.64
Invoice data
- Detected vendor
- Industrial Lumber & Plywood
- Matched vendor
- Unmatched
- Matched alias
- No alias
- Category
- Not assigned
- Category method
- Not selected
- Invoice date
- 02/25/2025
- Due date
- 03/27/2025
- Vendor terms
- 1% 10 Net 30
- Jkath terms
- Net 30
- QB Transaction ID
- Not created
File result
- Outcome
- validation_failed
- Details
- Invoice date is before the processing year. Check whether Claude read the date correctly.
Processing Context
- Invoice ID
- 05-11-2026-030-INV-009
- Run ID
- 05-11-2026-030
- Source folder
- /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
- Source file
- Industrial Lumber Invoice_49835-00.pdf
Stored payloads
Claude parse payload
{
"tax": 334.29,
"notes": "Delivery charge (FUEL, $32.50) is included as a line item within the subtotal, so shipping is set to 0. A cash discount of $41.14 applies if paid within terms (1% 10 Net 30). PO# is 137, PO Date 2/24/25. Customer # 5572. Bill-to is JKath LLC at 3919 49th Street E, Minneapolis; ship-to is JKath LLC at 1408 Northland Drive Suite 304, Mendota Heights, MN. No project name stated on invoice. Invoice date is clearly printed as 2025-02-25.",
"terms": "1% 10 Net 30",
"total": 4448.64,
"due_date": "2025-03-27",
"shipping": 0,
"subtotal": 4114.35,
"confidence": {
"total": 1,
"vendor_name": 1,
"invoice_date": 1,
"project_name": 0,
"invoice_number": 1
},
"line_items": [
{
"qty": 85,
"amount": 824.5,
"unit_price": 9.7,
"description": "Oak White Rift 4/4 S&B 11'-12' H&M"
},
{
"qty": 1,
"amount": 36.55,
"unit_price": 36.55,
"description": "MDF 1/2 49 X 97 TRUPAN TSCA Title VI CARB"
},
{
"qty": 2,
"amount": 272.9,
"unit_price": 136.45,
"description": "Oak White Rift 1/2 4X8 A4 MDF 48.5X96.5 TSCA Title VI CARB"
},
{
"qty": 8,
"amount": 1244,
"unit_price": 155.5,
"description": "Oak W Rift 3/4 4x8 A1 MDF Rift NO SAP Bk TSCA Title VI CARB"
},
{
"qty": 5,
"amount": 407.25,
"unit_price": 81.45,
"description": "Maple Nat 1/2 4X8 C2 VC 2SSG 1Ste TSCA Title VI CARB"
},
{
"qty": 9,
"amount": 882,
"unit_price": 98,
"description": "Map Nat 3/4 4X8 C2 VC 2SSG 1 STP 7 PLY TSCA Title VI CARB"
},
{
"qty": 1,
"amount": 55.1,
"unit_price": 55.1,
"description": "Birch White PG2 3/4\" 4x8 C2 VC Premcore Plus TSCA VI"
},
{
"qty": 1,
"amount": 99.15,
"unit_price": 99.15,
"description": "HDF ULTRACORE 3/4 4X8 MDF 2S 48.5 X 96.5"
},
{
"qty": 1,
"amount": 56.85,
"unit_price": 56.85,
"description": "Bending Stock 3/8 4X8 [8'High] 48X96 TSCA Title VI CARB"
},
{
"qty": 2,
"amount": 105.3,
"unit_price": 52.65,
"description": "MDF 3/4 49 X 97 TRUPAN TSCA Title VI CARB"
},
{
"qty": 3,
"amount": 98.25,
"unit_price": 32.75,
"description": "Mel EG Wht 2S 3/4 49x97 PB W960-W960 TSCA Title VI CARB"
},
{
"qty": 1,
"amount": 32.5,
"unit_price": 32.5,
"description": "Delivery Charge"
}
],
"vendor_name": "Industrial Lumber & Plywood",
"invoice_date": "2025-02-25",
"project_name": null,
"document_type": "invoice",
"invoice_number": "49835-00",
"is_billable_invoice": true
}Vendor match payload
No payload stored.
QB payload
No payload stored.
Raw payload
{
"run_id": "run_160a3df567fa4519ad9ba3bb6f6e8e42",
"source": "make.com",
"run_key": "05-11-2026-030",
"make_trace_id": "make-20260511_172049_953",
"source_file_name": "Industrial Lumber Invoice_49835-00.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Industrial Lumber Invoice_49835-00.pdf",
"source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABjDw",
"source_dropbox_rev": "016519227e499af00000003549f4393",
"source_content_hash": "2b81550573b42854044cd9d2b839cade64a70f7829649283a0ec9b5c11e3a916",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Industrial Lumber Invoice_49835-00.pdf",
"processing_dropbox_rev": "01651922f75fd4300000003549f4393"
}Invoice Timeline
Time
05/11/2026
Event
FILE CLAIMED
Message
Source file claimed by Make scenario.
Payload
{
"message": "Claimed invoice file and moved into processing.",
"source_file_name": "Industrial Lumber Invoice_49835-00.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Industrial Lumber Invoice_49835-00.pdf",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Industrial Lumber Invoice_49835-00.pdf"
}Time
05/11/2026
Event
PARSE COMPLETED
Message
Claude extraction parsed and stored.
Payload
{
"message": "Claude extraction parsed and stored.",
"process_key": "05-11-2026-030-INV-009",
"claude_model": "claude-sonnet-4-6",
"input_tokens": "3870",
"make_trace_id": "make-20260511_172049_953",
"output_tokens": "1124",
"bill_import_id": "bill_32a7d557e9bf4fcdb20180188e41263f",
"source_file_name": "Industrial Lumber Invoice_49835-00.pdf",
"claude_message_id": "msg_01V6MdfT4QrrSuTqn7FpHwTH"
}Time
05/11/2026
Event
VALIDATION FAILED
Message
Invoice date is before the processing year. Check whether Claude read the date correctly.
Payload
{
"total": "4448.64",
"message": "Validation failed; moved file to error folder.",
"process_key": "05-11-2026-030-INV-009",
"vendor_name": "Industrial Lumber & Plywood",
"invoice_date": "2025-02-25",
"make_trace_id": "make-20260511_172049_953",
"bill_import_id": "bill_32a7d557e9bf4fcdb20180188e41263f",
"invoice_number": "49835-00",
"final_file_name": "Industrial Lumber Invoice_49835-00_VALIDATION-FAILED.pdf",
"final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/Industrial Lumber Invoice_49835-00_VALIDATION-FAILED.pdf",
"source_file_name": "Industrial Lumber Invoice_49835-00.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Industrial Lumber Invoice_49835-00.pdf",
"dropbox_shared_url": "https://www.dropbox.com/scl/fi/nn020xpc2yhagxza36i9h/Industrial-Lumber-Invoice_49835-00_VALIDATION-FAILED.pdf?rlkey=bb3pffh4pxw6abc8e5iljeev5&dl=0",
"validation_details": "Invoice date is before the processing year. Check whether Claude read the date correctly.",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Industrial Lumber Invoice_49835-00.pdf"
}