Invoice Record
05-11-2026-030-INV-010
Validation Error
Invoice date is before the processing year. Check whether Claude read the date correctly.
Status
Validation error
Invoice
R-10746
Total
$1,772.20
Invoice data
- Detected vendor
- Roe's International Furniture Services
- Matched vendor
- Unmatched
- Matched alias
- No alias
- Category
- Not assigned
- Category method
- Not selected
- Invoice date
- 02/24/2025
- Due date
- 03/26/2025
- Vendor terms
- Not set
- Jkath terms
- Net 30
- QB Transaction ID
- Not created
File result
- Outcome
- validation_failed
- Details
- Invoice date is before the processing year. Check whether Claude read the date correctly.
Processing Context
- Invoice ID
- 05-11-2026-030-INV-010
- Run ID
- 05-11-2026-030
- Source folder
- /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
- Source file
- Invoice (No. R-10746) from Roe's International Furniture Services.pdf
Stored payloads
Claude parse payload
{
"tax": 146.7,
"notes": "Invoice date is 02/24/25 which appears to be February 24, 2025, not 2026. This is outside the stated processing year of 2026; flagging for human review to confirm the year is correct. Sales tax rate is 9.025%. Both line items are marked taxable (T).",
"terms": null,
"total": 1772.2,
"due_date": null,
"shipping": 0,
"subtotal": 1625.5,
"confidence": {
"total": 0.99,
"vendor_name": 0.99,
"invoice_date": 0.95,
"project_name": 0.99,
"invoice_number": 0.99
},
"line_items": [
{
"qty": 220,
"amount": 1430,
"unit_price": 6.5,
"description": "Finish of black panels and doors"
},
{
"qty": 23,
"amount": 195.5,
"unit_price": 8.5,
"description": "Finish of panel with Glouster sage"
}
],
"vendor_name": "Roe's International Furniture Services",
"invoice_date": "2025-02-24",
"project_name": "lakeview",
"document_type": "invoice",
"invoice_number": "R-10746",
"is_billable_invoice": true
}Vendor match payload
No payload stored.
QB payload
No payload stored.
Raw payload
{
"run_id": "run_160a3df567fa4519ad9ba3bb6f6e8e42",
"source": "make.com",
"run_key": "05-11-2026-030",
"make_trace_id": "make-20260511_172049_953",
"source_file_name": "Invoice (No. R-10746) from Roe's International Furniture Services.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Invoice (No. R-10746) from Roe's International Furniture Services.pdf",
"source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABjIQ",
"source_dropbox_rev": "016519227e6a34e00000003549f4393",
"source_content_hash": "580643dbe1eada7df03080def6f55093aab42519c7cba670e342c73cc83f2cb5",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Invoice (No. R-10746) from Roe's International Furniture Services.pdf",
"processing_dropbox_rev": "016519230fc9a4900000003549f4393"
}Invoice Timeline
Time
05/11/2026
Event
FILE CLAIMED
Message
Source file claimed by Make scenario.
Payload
{
"message": "Claimed invoice file and moved into processing.",
"source_file_name": "Invoice (No. R-10746) from Roe's International Furniture Services.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Invoice (No. R-10746) from Roe's International Furniture Services.pdf",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Invoice (No. R-10746) from Roe's International Furniture Services.pdf"
}Time
05/11/2026
Event
PARSE COMPLETED
Message
Claude extraction parsed and stored.
Payload
{
"message": "Claude extraction parsed and stored.",
"process_key": "05-11-2026-030-INV-010",
"claude_model": "claude-sonnet-4-6",
"input_tokens": "3086",
"make_trace_id": "make-20260511_172049_953",
"output_tokens": "380",
"bill_import_id": "bill_312ff125e3e047cbb9c7efcc3d3d9bff",
"source_file_name": "Invoice (No. R-10746) from Roe's International Furniture Services.pdf",
"claude_message_id": "msg_01Geiwyvj7BHeVKS3nchEYe1"
}Time
05/11/2026
Event
VALIDATION FAILED
Message
Invoice date is before the processing year. Check whether Claude read the date correctly.
Payload
{
"total": "1772.2",
"message": "Validation failed; moved file to error folder.",
"process_key": "05-11-2026-030-INV-010",
"vendor_name": "Roe's International Furniture Services",
"invoice_date": "2025-02-24",
"make_trace_id": "make-20260511_172049_953",
"bill_import_id": "bill_312ff125e3e047cbb9c7efcc3d3d9bff",
"invoice_number": "R-10746",
"final_file_name": "Invoice (No. R-10746) from Roe's International Furniture Services_VALIDATION-FAILED.pdf",
"final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/Invoice (No. R-10746) from Roe's International Furniture Services_VALIDATION-FAILED.pdf",
"source_file_name": "Invoice (No. R-10746) from Roe's International Furniture Services.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Invoice (No. R-10746) from Roe's International Furniture Services.pdf",
"dropbox_shared_url": "https://www.dropbox.com/scl/fi/rvbr8xn8gw69bbxe13dp9/Invoice-No.-R-10746-from-Roe-s-International-Furniture-Services_VALIDATION-FAILED.pdf?rlkey=gg08u7jk9t84gv7m46ekmzx86&dl=0",
"validation_details": "Invoice date is before the processing year. Check whether Claude read the date correctly.",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Invoice (No. R-10746) from Roe's International Furniture Services.pdf"
}