Invoice Record

05-11-2026-030-INV-010

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Validation Error

Invoice date is before the processing year. Check whether Claude read the date correctly.

View Invoice in Dropbox

Status

Validation error

Invoice

R-10746

Total

$1,772.20

Invoice data

Detected vendor: Roe's International Furniture Services
Matched vendor: Unmatched
Matched alias: No alias
Category: Not assigned
Category method: Not selected
Invoice date: 02/24/2025
Due date: 03/26/2025
Vendor terms: Not set
Jkath terms: Net 30
QB Transaction ID: Not created

File result

Final file: Invoice (No. R-10746) from Roe's International Furniture Services_VALIDATION-FAILED.pdf
Outcome: validation_failed
Details: Invoice date is before the processing year. Check whether Claude read the date correctly.

View Invoice in Dropbox

Processing Context

Invoice ID: 05-11-2026-030-INV-010
Run ID: 05-11-2026-030
Source folder: /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
Source file: Invoice (No. R-10746) from Roe's International Furniture Services.pdf

Stored payloads

Claude parse payload

{
  "tax": 146.7,
  "notes": "Invoice date is 02/24/25 which appears to be February 24, 2025, not 2026. This is outside the stated processing year of 2026; flagging for human review to confirm the year is correct. Sales tax rate is 9.025%. Both line items are marked taxable (T).",
  "terms": null,
  "total": 1772.2,
  "due_date": null,
  "shipping": 0,
  "subtotal": 1625.5,
  "confidence": {
    "total": 0.99,
    "vendor_name": 0.99,
    "invoice_date": 0.95,
    "project_name": 0.99,
    "invoice_number": 0.99
  },
  "line_items": [
    {
      "qty": 220,
      "amount": 1430,
      "unit_price": 6.5,
      "description": "Finish of black panels and doors"
    },
    {
      "qty": 23,
      "amount": 195.5,
      "unit_price": 8.5,
      "description": "Finish of panel with Glouster sage"
    }
  ],
  "vendor_name": "Roe's International Furniture Services",
  "invoice_date": "2025-02-24",
  "project_name": "lakeview",
  "document_type": "invoice",
  "invoice_number": "R-10746",
  "is_billable_invoice": true
}

Vendor match payload

No payload stored.

QB payload

No payload stored.

Raw payload

{
  "run_id": "run_160a3df567fa4519ad9ba3bb6f6e8e42",
  "source": "make.com",
  "run_key": "05-11-2026-030",
  "make_trace_id": "make-20260511_172049_953",
  "source_file_name": "Invoice (No. R-10746) from Roe's International Furniture Services.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Invoice (No. R-10746) from Roe's International Furniture Services.pdf",
  "source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABjIQ",
  "source_dropbox_rev": "016519227e6a34e00000003549f4393",
  "source_content_hash": "580643dbe1eada7df03080def6f55093aab42519c7cba670e342c73cc83f2cb5",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Invoice (No. R-10746) from Roe's International Furniture Services.pdf",
  "processing_dropbox_rev": "016519230fc9a4900000003549f4393"
}

Invoice Timeline

Time

05/11/2026

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

Payload

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "Invoice (No. R-10746) from Roe's International Furniture Services.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Invoice (No. R-10746) from Roe's International Furniture Services.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Invoice (No. R-10746) from Roe's International Furniture Services.pdf"
}

Time

05/11/2026

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

Payload

{
  "message": "Claude extraction parsed and stored.",
  "process_key": "05-11-2026-030-INV-010",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3086",
  "make_trace_id": "make-20260511_172049_953",
  "output_tokens": "380",
  "bill_import_id": "bill_312ff125e3e047cbb9c7efcc3d3d9bff",
  "source_file_name": "Invoice (No. R-10746) from Roe's International Furniture Services.pdf",
  "claude_message_id": "msg_01Geiwyvj7BHeVKS3nchEYe1"
}

Time

05/11/2026

Event

VALIDATION FAILED

Message

Invoice date is before the processing year. Check whether Claude read the date correctly.

Payload

{
  "total": "1772.2",
  "message": "Validation failed; moved file to error folder.",
  "process_key": "05-11-2026-030-INV-010",
  "vendor_name": "Roe's International Furniture Services",
  "invoice_date": "2025-02-24",
  "make_trace_id": "make-20260511_172049_953",
  "bill_import_id": "bill_312ff125e3e047cbb9c7efcc3d3d9bff",
  "invoice_number": "R-10746",
  "final_file_name": "Invoice (No. R-10746) from Roe's International Furniture Services_VALIDATION-FAILED.pdf",
  "final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/Invoice (No. R-10746) from Roe's International Furniture Services_VALIDATION-FAILED.pdf",
  "source_file_name": "Invoice (No. R-10746) from Roe's International Furniture Services.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Invoice (No. R-10746) from Roe's International Furniture Services.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/rvbr8xn8gw69bbxe13dp9/Invoice-No.-R-10746-from-Roe-s-International-Furniture-Services_VALIDATION-FAILED.pdf?rlkey=gg08u7jk9t84gv7m46ekmzx86&dl=0",
  "validation_details": "Invoice date is before the processing year. Check whether Claude read the date correctly.",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Invoice (No. R-10746) from Roe's International Furniture Services.pdf"
}