Invoice Record

05-11-2026-030-INV-011

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Validation Error

Invoice date is before the processing year. Check whether Claude read the date correctly.

View Invoice in Dropbox

Status

Validation error

Invoice

14480

Total

$889.87

Invoice data

Detected vendor: Brightview Window Cleaning, Inc.
Matched vendor: Unmatched
Matched alias: No alias
Category: Not assigned
Category method: Not selected
Invoice date: 02/24/2025
Due date: 03/26/2025
Vendor terms: Not set
Jkath terms: Net 30
QB Transaction ID: Not created

File result

Final file: Brightview Window - JkathDesignBuildReinvent-Invoice14480_VALIDATION-FAILED.pdf
Outcome: validation_failed
Details: Invoice date is before the processing year. Check whether Claude read the date correctly.

View Invoice in Dropbox

Processing Context

Invoice ID: 05-11-2026-030-INV-011
Run ID: 05-11-2026-030
Source folder: /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
Source file: Brightview Window - JkathDesignBuildReinvent-Invoice14480.pdf

Stored payloads

Claude parse payload

{
  "tax": 66.87,
  "notes": "Invoice date is Feb 24, 2025, which predates the 2026 processing year; this appears to be a 2025 invoice submitted late or in a mixed batch. The vendor also operates under the DBA 'My Brightview Cleaning'. Job dates span Feb 13, Feb 21, and Feb 24, 2025. The first line item quantity of 3000 at $0.15 likely represents square footage. Project name inferred from the address '15890 York Circle' listed as the job description.",
  "terms": null,
  "total": 889.87,
  "due_date": null,
  "shipping": 0,
  "subtotal": 823,
  "confidence": {
    "total": 0.99,
    "vendor_name": 0.99,
    "invoice_date": 0.99,
    "project_name": 0.95,
    "invoice_number": 0.99
  },
  "line_items": [
    {
      "qty": 3000,
      "amount": 450,
      "unit_price": 0.15,
      "description": "15890 York Circle (sq ft / area cleaning)"
    },
    {
      "qty": 1,
      "amount": 265,
      "unit_price": 265,
      "description": "Windows (Interior Only)"
    },
    {
      "qty": 24,
      "amount": 48,
      "unit_price": 2,
      "description": "Screens"
    },
    {
      "qty": 2,
      "amount": 60,
      "unit_price": 30,
      "description": "French Doors"
    }
  ],
  "vendor_name": "Brightview Window Cleaning, Inc.",
  "invoice_date": "2025-02-24",
  "project_name": "15890 York Circle",
  "document_type": "invoice",
  "invoice_number": "14480",
  "is_billable_invoice": true
}

Vendor match payload

No payload stored.

QB payload

No payload stored.

Raw payload

{
  "run_id": "run_160a3df567fa4519ad9ba3bb6f6e8e42",
  "source": "make.com",
  "run_key": "05-11-2026-030",
  "make_trace_id": "make-20260511_172049_953",
  "source_file_name": "Brightview Window - JkathDesignBuildReinvent-Invoice14480.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Brightview Window - JkathDesignBuildReinvent-Invoice14480.pdf",
  "source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABjEw",
  "source_dropbox_rev": "016519227e8c3cc00000003549f4393",
  "source_content_hash": "a3b23c96ea704e518f8368be6710559b18012fc61a988fc6787e2bda1917a163",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Brightview Window - JkathDesignBuildReinvent-Invoice14480.pdf",
  "processing_dropbox_rev": "01651923194e1ad00000003549f4393"
}

Invoice Timeline

Time

05/11/2026

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

Payload

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "Brightview Window - JkathDesignBuildReinvent-Invoice14480.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Brightview Window - JkathDesignBuildReinvent-Invoice14480.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Brightview Window - JkathDesignBuildReinvent-Invoice14480.pdf"
}

Time

05/11/2026

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

Payload

{
  "message": "Claude extraction parsed and stored.",
  "process_key": "05-11-2026-030-INV-011",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3198",
  "make_trace_id": "make-20260511_172049_953",
  "output_tokens": "494",
  "bill_import_id": "bill_4c6c7b4fdb064088b088f20315c9b85e",
  "source_file_name": "Brightview Window - JkathDesignBuildReinvent-Invoice14480.pdf",
  "claude_message_id": "msg_01PriTQZCjnb4QKhNCFpQeBH"
}

Time

05/11/2026

Event

VALIDATION FAILED

Message

Invoice date is before the processing year. Check whether Claude read the date correctly.

Payload

{
  "total": "889.87",
  "message": "Validation failed; moved file to error folder.",
  "process_key": "05-11-2026-030-INV-011",
  "vendor_name": "Brightview Window Cleaning, Inc.",
  "invoice_date": "2025-02-24",
  "make_trace_id": "make-20260511_172049_953",
  "bill_import_id": "bill_4c6c7b4fdb064088b088f20315c9b85e",
  "invoice_number": "14480",
  "final_file_name": "Brightview Window - JkathDesignBuildReinvent-Invoice14480_VALIDATION-FAILED.pdf",
  "final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/Brightview Window - JkathDesignBuildReinvent-Invoice14480_VALIDATION-FAILED.pdf",
  "source_file_name": "Brightview Window - JkathDesignBuildReinvent-Invoice14480.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Brightview Window - JkathDesignBuildReinvent-Invoice14480.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/w16uts3afyzm2au54cy7i/Brightview-Window-JkathDesignBuildReinvent-Invoice14480_VALIDATION-FAILED.pdf?rlkey=kuv1fzln2yam2bsax0i9tfv6e&dl=0",
  "validation_details": "Invoice date is before the processing year. Check whether Claude read the date correctly.",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Brightview Window - JkathDesignBuildReinvent-Invoice14480.pdf"
}