Invoice Record
05-11-2026-030-INV-013
Validation Error
Invoice date is before the processing year. Check whether Claude read the date correctly.
Status
Validation error
Invoice
2502-947903
Total
$663.30
Invoice data
- Detected vendor
- Dakota County Lumber
- Matched vendor
- Unmatched
- Matched alias
- No alias
- Category
- Not assigned
- Category method
- Not selected
- Invoice date
- 02/25/2025
- Due date
- 03/27/2025
- Vendor terms
- Net 30
- Jkath terms
- Net 30
- QB Transaction ID
- Not created
File result
- Outcome
- validation_failed
- Details
- Invoice date is before the processing year. Check whether Claude read the date correctly.
Processing Context
- Invoice ID
- 05-11-2026-030-INV-013
- Run ID
- 05-11-2026-030
- Source folder
- /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
- Source file
- Dakota Cty Lumber - 2502-947903.pdf
Stored payloads
Claude parse payload
{
"tax": 52.8,
"notes": "Invoice date is 2025-02-25, which is prior to the 2026 processing year — this appears to be a 2025 invoice. The project name is inferred from the Ship To field 'JKATH DESIGN/ZAWERSKI' and the job number 37 (Account 534, Job 37). A separate internal order reference '2502-947816' appears in the line items header. Delivery charge is included as a line item and in the subtotal, so shipping is set to 0. Tax rate is MN 9.025%.",
"terms": "Net 30",
"total": 663.3,
"due_date": null,
"shipping": 0,
"subtotal": 610.5,
"confidence": {
"total": 0.99,
"vendor_name": 0.99,
"invoice_date": 0.99,
"project_name": 0.85,
"invoice_number": 0.99
},
"line_items": [
{
"qty": 18,
"amount": 585,
"unit_price": 32.5,
"description": "1X6-16' T&G CEDAR WP4 (1616TGC)"
},
{
"qty": 1,
"amount": 25,
"unit_price": 25,
"description": "DELIVERY TRIP CHARGE"
},
{
"qty": null,
"amount": 0.5,
"unit_price": null,
"description": "ROAD IMPROVEMENT & FOOD DEL. FEE (Adjustment)"
}
],
"vendor_name": "Dakota County Lumber",
"invoice_date": "2025-02-25",
"project_name": "JKATH DESIGN/ZAWERSKI",
"document_type": "invoice",
"invoice_number": "2502-947903",
"is_billable_invoice": true
}Vendor match payload
No payload stored.
QB payload
No payload stored.
Raw payload
{
"run_id": "run_160a3df567fa4519ad9ba3bb6f6e8e42",
"source": "make.com",
"run_key": "05-11-2026-030",
"make_trace_id": "make-20260511_172049_953",
"source_file_name": "Dakota Cty Lumber - 2502-947903.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Dakota Cty Lumber - 2502-947903.pdf",
"source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABjIw",
"source_dropbox_rev": "016519227ec326800000003549f4393",
"source_content_hash": "8d1b99082b1a1eaddd3d75ad08fa7cab4972aaaa960391ee8c1bd52de94181ea",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Dakota Cty Lumber - 2502-947903.pdf",
"processing_dropbox_rev": "016519232fbfffa00000003549f4393"
}Invoice Timeline
Time
05/11/2026
Event
FILE CLAIMED
Message
Source file claimed by Make scenario.
Payload
{
"message": "Claimed invoice file and moved into processing.",
"source_file_name": "Dakota Cty Lumber - 2502-947903.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Dakota Cty Lumber - 2502-947903.pdf",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Dakota Cty Lumber - 2502-947903.pdf"
}Time
05/11/2026
Event
PARSE COMPLETED
Message
Claude extraction parsed and stored.
Payload
{
"message": "Claude extraction parsed and stored.",
"process_key": "05-11-2026-030-INV-013",
"claude_model": "claude-sonnet-4-6",
"input_tokens": "3341",
"make_trace_id": "make-20260511_172049_953",
"output_tokens": "497",
"bill_import_id": "bill_3ba15255d5524fc39421b7c66e6eca48",
"source_file_name": "Dakota Cty Lumber - 2502-947903.pdf",
"claude_message_id": "msg_013Vk4zNssMT3TsHgXrG45xh"
}Time
05/11/2026
Event
VALIDATION FAILED
Message
Invoice date is before the processing year. Check whether Claude read the date correctly.
Payload
{
"total": "663.3",
"message": "Validation failed; moved file to error folder.",
"process_key": "05-11-2026-030-INV-013",
"vendor_name": "Dakota County Lumber",
"invoice_date": "2025-02-25",
"make_trace_id": "make-20260511_172049_953",
"bill_import_id": "bill_3ba15255d5524fc39421b7c66e6eca48",
"invoice_number": "2502-947903",
"final_file_name": "Dakota Cty Lumber - 2502-947903_VALIDATION-FAILED.pdf",
"final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/Dakota Cty Lumber - 2502-947903_VALIDATION-FAILED.pdf",
"source_file_name": "Dakota Cty Lumber - 2502-947903.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Dakota Cty Lumber - 2502-947903.pdf",
"dropbox_shared_url": "https://www.dropbox.com/scl/fi/oh5x03edyrzzje4mlnlpq/Dakota-Cty-Lumber-2502-947903_VALIDATION-FAILED.pdf?rlkey=zdu3hsovdfchve10gnb7e01xy&dl=0",
"validation_details": "Invoice date is before the processing year. Check whether Claude read the date correctly.",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Dakota Cty Lumber - 2502-947903.pdf"
}