Invoice Record

05-11-2026-030-INV-014

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Validation Error

Invoice date is before the processing year. Check whether Claude read the date correctly.

View Invoice in Dropbox

Status

Validation error

Invoice

9935

Total

$250.00

Invoice data

Detected vendor: The Brands at Rabbit Creek
Matched vendor: Unmatched
Matched alias: No alias
Category: Not assigned
Category method: Not selected
Invoice date: 12/26/2024
Due date: 01/25/2025
Vendor terms: 50% down, 50% at delivery
Jkath terms: Net 30
QB Transaction ID: Not created

File result

Final file: Invoice_9935_from_The_Brands_at_Rabbit_Creek_VALIDATION-FAILED.pdf
Outcome: validation_failed
Details: Invoice date is before the processing year. Check whether Claude read the date correctly.

View Invoice in Dropbox

Processing Context

Invoice ID: 05-11-2026-030-INV-014
Run ID: 05-11-2026-030
Source folder: /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
Source file: Invoice_9935_from_The_Brands_at_Rabbit_Creek.pdf

Stored payloads

Claude parse payload

{
  "tax": 0,
  "notes": "Invoice total is $250.00 with a deposit of $127.00 already paid, leaving a balance due of $123.00. The 'total' field reflects the full invoice amount billed ($250.00). Accounts payable should note the $127.00 deposit already received and that only $123.00 remains outstanding. Invoice date is clearly printed as 12/26/2024, which predates the 2026 processing year; this appears to be a legitimate late-arriving 2024 invoice rather than a date misread.",
  "terms": "50% down, 50% at delivery",
  "total": 250,
  "due_date": "2025-02-25",
  "shipping": 0,
  "subtotal": 250,
  "confidence": {
    "total": 0.95,
    "vendor_name": 0.99,
    "invoice_date": 0.99,
    "project_name": 0.99,
    "invoice_number": 0.99
  },
  "line_items": [
    {
      "qty": 1,
      "amount": 246,
      "unit_price": 246,
      "description": "Ceiling Fan - 3AVLCR44MBKD, 44IN AVILA CSTL LED 3ABS MBK"
    },
    {
      "qty": 1,
      "amount": 4,
      "unit_price": 4,
      "description": "Credit Card service charge"
    }
  ],
  "vendor_name": "The Brands at Rabbit Creek",
  "invoice_date": "2024-12-26",
  "project_name": "Lakeview",
  "document_type": "invoice",
  "invoice_number": "9935",
  "is_billable_invoice": true
}

Vendor match payload

No payload stored.

QB payload

No payload stored.

Raw payload

{
  "run_id": "run_160a3df567fa4519ad9ba3bb6f6e8e42",
  "source": "make.com",
  "run_key": "05-11-2026-030",
  "make_trace_id": "make-20260511_172049_953",
  "source_file_name": "Invoice_9935_from_The_Brands_at_Rabbit_Creek.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Invoice_9935_from_The_Brands_at_Rabbit_Creek.pdf",
  "source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABjEA",
  "source_dropbox_rev": "016519227eea67f00000003549f4393",
  "source_content_hash": "38fc716a470bff6647994c0dc9b383200341ccbcee3ca9a293a151ad7a1da8b0",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Invoice_9935_from_The_Brands_at_Rabbit_Creek.pdf",
  "processing_dropbox_rev": "016519233d09b5900000003549f4393"
}

Invoice Timeline

Time

05/11/2026

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

Payload

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "Invoice_9935_from_The_Brands_at_Rabbit_Creek.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Invoice_9935_from_The_Brands_at_Rabbit_Creek.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Invoice_9935_from_The_Brands_at_Rabbit_Creek.pdf"
}

Time

05/11/2026

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

Payload

{
  "message": "Claude extraction parsed and stored.",
  "process_key": "05-11-2026-030-INV-014",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3189",
  "make_trace_id": "make-20260511_172049_953",
  "output_tokens": "477",
  "bill_import_id": "bill_fface60730284cf080ceb070ca751d7a",
  "source_file_name": "Invoice_9935_from_The_Brands_at_Rabbit_Creek.pdf",
  "claude_message_id": "msg_01JLiPt4wtSXDFBwhzqMdFs4"
}

Time

05/11/2026

Event

VALIDATION FAILED

Message

Invoice date is before the processing year. Check whether Claude read the date correctly.

Payload

{
  "total": "250",
  "message": "Validation failed; moved file to error folder.",
  "process_key": "05-11-2026-030-INV-014",
  "vendor_name": "The Brands at Rabbit Creek",
  "invoice_date": "2024-12-26",
  "make_trace_id": "make-20260511_172049_953",
  "bill_import_id": "bill_fface60730284cf080ceb070ca751d7a",
  "invoice_number": "9935",
  "final_file_name": "Invoice_9935_from_The_Brands_at_Rabbit_Creek_VALIDATION-FAILED.pdf",
  "final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/Invoice_9935_from_The_Brands_at_Rabbit_Creek_VALIDATION-FAILED.pdf",
  "source_file_name": "Invoice_9935_from_The_Brands_at_Rabbit_Creek.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Invoice_9935_from_The_Brands_at_Rabbit_Creek.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/lmy7p3wln8j4wrr4p5wmk/Invoice_9935_from_The_Brands_at_Rabbit_Creek_VALIDATION-FAILED.pdf?rlkey=ysfqhy9fpkhu6bwrh6852ga21&dl=0",
  "validation_details": "Invoice date is before the processing year. Check whether Claude read the date correctly.",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Invoice_9935_from_The_Brands_at_Rabbit_Creek.pdf"
}