JkathBusiness Portal

Invoice Record

05-11-2026-030-INV-018

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Validation Error

Invoice date is before the processing year. Check whether Claude read the date correctly.

View Invoice in Dropbox

Status

Validation error

Invoice

225006

Total

$527.00

Invoice data

Detected vendor
Limitless Exposure LLC
Matched vendor
Unmatched
Matched alias
No alias
Category
Not assigned
Category method
Not selected
Invoice date
03/01/2025
Due date
03/31/2025
Vendor terms
Net 15
Jkath terms
Net 30
QB Transaction ID
Not created

File result

Outcome
validation_failed
Details
Invoice date is before the processing year. Check whether Claude read the date correctly.
View Invoice in Dropbox

Processing Context

Invoice ID
05-11-2026-030-INV-018
Run ID
05-11-2026-030
Source folder
/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
Source file
Invoice_225006_from_Limitless_Exposure_LLC.pdf
Stored payloads

Claude parse payload

{
  "tax": 0,
  "notes": "Invoice date is 03/01/2025 and service period is 03/25/2025–03/24/2026. This is a prepaid annual web services invoice covering hosting, domain registration, and software licensing. No tax or shipping charges. All line items clearly printed; high confidence across all fields.",
  "terms": "Net 15",
  "total": 527,
  "due_date": "2025-03-16",
  "shipping": 0,
  "subtotal": 527,
  "confidence": {
    "total": 1,
    "vendor_name": 1,
    "invoice_date": 1,
    "project_name": 1,
    "invoice_number": 1
  },
  "line_items": [
    {
      "qty": 1,
      "amount": 349,
      "unit_price": 349,
      "description": "WEB HOSTING: 1-year website hosting (www.JKATH.com) - Service Dates: 03/25/2025 - 3/24/2026"
    },
    {
      "qty": 1,
      "amount": 79,
      "unit_price": 79,
      "description": "DOMAIN REGISTRATION (1 year) - Service Dates: 03/25/2025 - 3/24/2026"
    },
    {
      "qty": 1,
      "amount": 99,
      "unit_price": 99,
      "description": "SOFTWARE LICENSING - Woocommerce Advanced Variations (annual subscription) - Service Dates: 03/25/2025 - 3/24/2026"
    }
  ],
  "vendor_name": "Limitless Exposure LLC",
  "invoice_date": "2025-03-01",
  "project_name": "Web Services 2025-2026",
  "document_type": "invoice",
  "invoice_number": "225006",
  "is_billable_invoice": true
}

Vendor match payload

No payload stored.

QB payload

No payload stored.

Raw payload

{
  "run_id": "run_160a3df567fa4519ad9ba3bb6f6e8e42",
  "source": "make.com",
  "run_key": "05-11-2026-030",
  "make_trace_id": "make-20260511_172049_953",
  "source_file_name": "Invoice_225006_from_Limitless_Exposure_LLC.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Invoice_225006_from_Limitless_Exposure_LLC.pdf",
  "source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABjGg",
  "source_dropbox_rev": "016519227f5fd8c00000003549f4393",
  "source_content_hash": "0f8ea530844cbc9914c995436738eedd06f8ffda8d19af1f71d2563fcd577c5c",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Invoice_225006_from_Limitless_Exposure_LLC.pdf",
  "processing_dropbox_rev": "016519236a94b5400000003549f4393"
}

Invoice Timeline

Time

05/11/2026

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

Payload
{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "Invoice_225006_from_Limitless_Exposure_LLC.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Invoice_225006_from_Limitless_Exposure_LLC.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Invoice_225006_from_Limitless_Exposure_LLC.pdf"
}

Time

05/11/2026

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

Payload
{
  "message": "Claude extraction parsed and stored.",
  "process_key": "05-11-2026-030-INV-018",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3213",
  "make_trace_id": "make-20260511_172049_953",
  "output_tokens": "506",
  "bill_import_id": "bill_359a87ff938a4bf4b6ca3c4dc0334dbc",
  "source_file_name": "Invoice_225006_from_Limitless_Exposure_LLC.pdf",
  "claude_message_id": "msg_01TJ5Ejxu3M1AJYGC7aF6Scg"
}

Time

05/11/2026

Event

VALIDATION FAILED

Message

Invoice date is before the processing year. Check whether Claude read the date correctly.

Payload
{
  "total": "527",
  "message": "Validation failed; moved file to error folder.",
  "process_key": "05-11-2026-030-INV-018",
  "vendor_name": "Limitless Exposure LLC",
  "invoice_date": "2025-03-01",
  "make_trace_id": "make-20260511_172049_953",
  "bill_import_id": "bill_359a87ff938a4bf4b6ca3c4dc0334dbc",
  "invoice_number": "225006",
  "final_file_name": "Invoice_225006_from_Limitless_Exposure_LLC_VALIDATION-FAILED.pdf",
  "final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/Invoice_225006_from_Limitless_Exposure_LLC_VALIDATION-FAILED.pdf",
  "source_file_name": "Invoice_225006_from_Limitless_Exposure_LLC.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Invoice_225006_from_Limitless_Exposure_LLC.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/gicv4z8j6ultow2uzpdij/Invoice_225006_from_Limitless_Exposure_LLC_VALIDATION-FAILED.pdf?rlkey=0ymmtrogaawvdn44unrcx4pza&dl=0",
  "validation_details": "Invoice date is before the processing year. Check whether Claude read the date correctly.",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Invoice_225006_from_Limitless_Exposure_LLC.pdf"
}