JkathBusiness Portal

Invoice Record

05-11-2026-030-INV-019

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Validation Error

Invoice date is before the processing year. Check whether Claude read the date correctly.

View Invoice in Dropbox

Status

Validation error

Invoice

968

Total

$425.00

Invoice data

Detected vendor
Schroeder Construction Services
Matched vendor
Unmatched
Matched alias
No alias
Category
Not assigned
Category method
Not selected
Invoice date
02/22/2025
Due date
03/24/2025
Vendor terms
Not set
Jkath terms
Net 30
QB Transaction ID
Not created

File result

Outcome
validation_failed
Details
Invoice date is before the processing year. Check whether Claude read the date correctly.
View Invoice in Dropbox

Processing Context

Invoice ID
05-11-2026-030-INV-019
Run ID
05-11-2026-030
Source folder
/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
Source file
Inv_968_from_Schroeder_Construction_Services_119604.pdf
Stored payloads

Claude parse payload

{
  "tax": 0,
  "notes": "Invoice date is 2/22/2025, which predates the 2026 processing year. This appears to be a legitimate 2025-dated invoice; no date ambiguity detected. Project name extracted from the line item description (908 43rd Ave S Mpls MN). No terms or due date stated on the invoice.",
  "terms": null,
  "total": 425,
  "due_date": null,
  "shipping": 0,
  "subtotal": 425,
  "confidence": {
    "total": 0.99,
    "vendor_name": 0.99,
    "invoice_date": 0.99,
    "project_name": 0.95,
    "invoice_number": 0.99
  },
  "line_items": [
    {
      "qty": 1,
      "amount": 425,
      "unit_price": 425,
      "description": "20 Yard Dumpster - 908 43rd Ave S Mpls MN"
    }
  ],
  "vendor_name": "Schroeder Construction Services",
  "invoice_date": "2025-02-22",
  "project_name": "908 43rd Ave S Mpls MN",
  "document_type": "invoice",
  "invoice_number": "968",
  "is_billable_invoice": true
}

Vendor match payload

No payload stored.

QB payload

No payload stored.

Raw payload

{
  "run_id": "run_160a3df567fa4519ad9ba3bb6f6e8e42",
  "source": "make.com",
  "run_key": "05-11-2026-030",
  "make_trace_id": "make-20260511_172049_953",
  "source_file_name": "Inv_968_from_Schroeder_Construction_Services_119604.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Inv_968_from_Schroeder_Construction_Services_119604.pdf",
  "source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABjFg",
  "source_dropbox_rev": "016519227f7aa3400000003549f4393",
  "source_content_hash": "5790c7ac658b0fe8d727a17eb08669fc1aeecd5d59c59507150dcdb98e31c358",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Inv_968_from_Schroeder_Construction_Services_119604.pdf",
  "processing_dropbox_rev": "01651923753f3cf00000003549f4393"
}

Invoice Timeline

Time

05/11/2026

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

Payload
{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "Inv_968_from_Schroeder_Construction_Services_119604.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Inv_968_from_Schroeder_Construction_Services_119604.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Inv_968_from_Schroeder_Construction_Services_119604.pdf"
}

Time

05/11/2026

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

Payload
{
  "message": "Claude extraction parsed and stored.",
  "process_key": "05-11-2026-030-INV-019",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3009",
  "make_trace_id": "make-20260511_172049_953",
  "output_tokens": "351",
  "bill_import_id": "bill_4249902387044762884221f136692df3",
  "source_file_name": "Inv_968_from_Schroeder_Construction_Services_119604.pdf",
  "claude_message_id": "msg_017mocZHwiTLpe5M2HY2gE4V"
}

Time

05/11/2026

Event

VALIDATION FAILED

Message

Invoice date is before the processing year. Check whether Claude read the date correctly.

Payload
{
  "total": "425",
  "message": "Validation failed; moved file to error folder.",
  "process_key": "05-11-2026-030-INV-019",
  "vendor_name": "Schroeder Construction Services",
  "invoice_date": "2025-02-22",
  "make_trace_id": "make-20260511_172049_953",
  "bill_import_id": "bill_4249902387044762884221f136692df3",
  "invoice_number": "968",
  "final_file_name": "Inv_968_from_Schroeder_Construction_Services_119604_VALIDATION-FAILED.pdf",
  "final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/Inv_968_from_Schroeder_Construction_Services_119604_VALIDATION-FAILED.pdf",
  "source_file_name": "Inv_968_from_Schroeder_Construction_Services_119604.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Inv_968_from_Schroeder_Construction_Services_119604.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/hl4rambtz5iqgmh1hr5as/Inv_968_from_Schroeder_Construction_Services_119604_VALIDATION-FAILED.pdf?rlkey=yk44ivwzo60s2xkckj6awzwj4&dl=0",
  "validation_details": "Invoice date is before the processing year. Check whether Claude read the date correctly.",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Inv_968_from_Schroeder_Construction_Services_119604.pdf"
}