Invoice Record
05-11-2026-033-INV-002
Validation Error
Invoice date is before the processing year. Check whether Claude read the date correctly.
Status
Validation error
Invoice
10074
Total
$734.00
Invoice data
- Detected vendor
- The Brands at Rabbit Creek
- Matched vendor
- Unmatched
- Matched alias
- No alias
- Category
- Not assigned
- Category method
- Not selected
- Invoice date
- 02/17/2025
- Due date
- 03/19/2025
- Vendor terms
- 50% down, 50% at delivery
- Jkath terms
- Net 30
- QB Transaction ID
- Not created
File result
- Outcome
- validation_failed
- Details
- Invoice date is before the processing year. Check whether Claude read the date correctly.
Processing Context
- Invoice ID
- 05-11-2026-033-INV-002
- Run ID
- 05-11-2026-033
- Source folder
- /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
- Source file
- Invoice_10074_from_The_Brands_at_Rabbit_Creek.pdf
Stored payloads
Claude parse payload
{
"tax": 0,
"notes": "Invoice shows a deposit of $372.50 already paid, leaving a balance due of $361.50. The total billed on the invoice is $734.00. Accounts payable should note the deposit when recording the bill. The credit card service charge of $11.00 is included as a line item and in the subtotal. Shipping of $75.00 is listed separately outside the subtotal and is reflected in the shipping field.",
"terms": "50% down, 50% at delivery",
"total": 734,
"due_date": "2025-02-28",
"shipping": 75,
"subtotal": 659,
"confidence": {
"total": 0.99,
"vendor_name": 0.99,
"invoice_date": 0.99,
"project_name": 0.99,
"invoice_number": 0.99
},
"line_items": [
{
"qty": 1,
"amount": 347,
"unit_price": 347,
"description": "15-1124WT, Eloise Ceramic Sconce (White) - Wall sconce"
},
{
"qty": 1,
"amount": 12,
"unit_price": 12,
"description": "Bulbs, 60 Watt White LED Equiv. A E26 - 2700k, Dimmable"
},
{
"qty": 1,
"amount": 277,
"unit_price": 277,
"description": "16-1355NB, Pantry Flush Mount (Natural Brass) - Flush mount"
},
{
"qty": 1,
"amount": 12,
"unit_price": 12,
"description": "Bulbs, 60 Watt White LED Equiv. A E26 - 2700k, Dimmable"
},
{
"qty": 1,
"amount": 11,
"unit_price": 11,
"description": "Credit Card service charge"
}
],
"vendor_name": "The Brands at Rabbit Creek",
"invoice_date": "2025-02-17",
"project_name": "43rd Avenue South",
"document_type": "invoice",
"invoice_number": "10074",
"is_billable_invoice": true
}Vendor match payload
No payload stored.
QB payload
No payload stored.
Raw payload
{
"run_id": "run_3399d7cbb9ee49f2b6cc17b87bae8f0a",
"source": "make.com",
"run_key": "05-11-2026-033",
"make_trace_id": "make-20260511_175904_446",
"source_file_name": "Invoice_10074_from_The_Brands_at_Rabbit_Creek.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Invoice_10074_from_The_Brands_at_Rabbit_Creek.pdf",
"source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABjFA",
"source_dropbox_rev": "0165192b094c48c00000003549f4393",
"source_content_hash": "a9feadd6024c5276bb50c873d07f382131d0c1307e25fc313d2298be68e1eeed",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Invoice_10074_from_The_Brands_at_Rabbit_Creek.pdf",
"processing_dropbox_rev": "0165192b2559bec00000003549f4393"
}Invoice Timeline
Time
05/11/2026
Event
FILE CLAIMED
Message
Source file claimed by Make scenario.
Payload
{
"message": "Claimed invoice file and moved into processing.",
"source_file_name": "Invoice_10074_from_The_Brands_at_Rabbit_Creek.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Invoice_10074_from_The_Brands_at_Rabbit_Creek.pdf",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Invoice_10074_from_The_Brands_at_Rabbit_Creek.pdf"
}Time
05/11/2026
Event
PARSE COMPLETED
Message
Claude extraction parsed and stored.
Payload
{
"message": "Claude extraction parsed and stored.",
"process_key": "05-11-2026-033-INV-002",
"claude_model": "claude-sonnet-4-6",
"input_tokens": "4877",
"make_trace_id": "make-20260511_175904_446",
"output_tokens": "602",
"bill_import_id": "bill_d9bded7375d04850b3d4606498c72d20",
"source_file_name": "Invoice_10074_from_The_Brands_at_Rabbit_Creek.pdf",
"claude_message_id": "msg_01K2SZ1ys9Tu1kMEYWmtBPDQ"
}Time
05/11/2026
Event
VALIDATION FAILED
Message
Invoice date is before the processing year. Check whether Claude read the date correctly.
Payload
{
"total": "734",
"message": "Validation failed; moved file to error folder.",
"process_key": "05-11-2026-033-INV-002",
"vendor_name": "The Brands at Rabbit Creek",
"invoice_date": "2025-02-17",
"make_trace_id": "make-20260511_175904_446",
"bill_import_id": "bill_d9bded7375d04850b3d4606498c72d20",
"invoice_number": "10074",
"final_file_name": "Invoice_10074_from_The_Brands_at_Rabbit_Creek_VALIDATION-FAILED.pdf",
"final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/Invoice_10074_from_The_Brands_at_Rabbit_Creek_VALIDATION-FAILED.pdf",
"source_file_name": "Invoice_10074_from_The_Brands_at_Rabbit_Creek.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Invoice_10074_from_The_Brands_at_Rabbit_Creek.pdf",
"dropbox_shared_url": "https://www.dropbox.com/scl/fi/1ickny3470v7atck7bucv/Invoice_10074_from_The_Brands_at_Rabbit_Creek_VALIDATION-FAILED.pdf?rlkey=wzfugrufr3ldzqjv1fk2fv8w1&dl=0",
"validation_details": "Invoice date is before the processing year. Check whether Claude read the date correctly.",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Invoice_10074_from_The_Brands_at_Rabbit_Creek.pdf"
}