Bill Created Successfully
QuickBooks Bill created successfully. Source file attached to the Bill.
Status
Created in QB
Invoice
1260154
Total
$1,071.52
Invoice data
- Detected vendor
- Ferguson Enterprises LLC
- Matched vendor
- Ferguson Enterprises LLC
- Matched alias
- Ferguson Enterprises LLC
- Category
- Building Materials:Appliances
- Category method
- Claude category selection
- Invoice date
- 01/14/2025
- Due date
- 02/13/2025
- Vendor terms
- Net 10th Prox
- Jkath terms
- Net 30
- QB Bill ID
- 276
Category reason
The line item 'CVR* CCY 34 3/8 300 CFM WM LNR INS (VBH134SLDGS)' with a serial number is a range hood/ventilation appliance (300 CFM wall-mount liner insert), consistent with the project context 'Lodewyks - Hood'. This is an appliance unit rather than raw plumbing supplies, pipes, or valves, making the Appliances category the best fit from the allowed options.
File result
- Final file
- FergusonEnterprisesLLC_INV-1260171.pdf
- Outcome
- processed
- Details
- QuickBooks Bill created successfully. Source file attached to the Bill.
Processing Context
- Invoice ID
- 05-12-2026-022-INV-003-PART-05
- Run ID
- 05-12-2026-022
- Source folder
- /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
- Source file
- FergusonEnterprisesLLC_INV-1260171.pdf
Stored payloads
Claude parse payload
{
"tax": 80.52,
"notes": "Vendor branch #1657 omitted from vendor_name. Customer order: 8701 BENTWOOD DR. Source Order: 0820348. Tax jurisdiction: Dakota County. Ship to: JKATH DESIGN BUILD & RIENVENT, 1408 NORTHLAND DRIVE SUITE 304, MENDOTA HEIGHTS MN 55120. Customer number 550191.",
"terms": "Net 10th Prox",
"total": 1071.52,
"due_date": null,
"shipping": 0,
"subtotal": 991,
"confidence": {
"total": 0.99,
"vendor_name": 0.99,
"invoice_date": 0.99,
"project_name": 0.99,
"invoice_number": 0.99
},
"line_items": [
{
"qty": 1,
"amount": 991,
"unit_price": 991,
"description": "*CVR* CCY 34 3/8 300 CFM WM LNR INS (VBH134SLDGS), Serial# XDL363961"
}
],
"vendor_name": "Ferguson Enterprises LLC",
"invoice_date": "2025-01-14",
"project_name": "Lodewyks - Hood",
"document_type": "invoice",
"invoice_number": "1260154",
"is_billable_invoice": true
}Vendor match payload
{
"alias_lookup": {
"found": true,
"alias_id": "alias_1e2f326fecee46f5b955324a2e70975d",
"vendor_id": "vendor_15ec102255844f479fc29f8cb9362b73",
"alias_name": "Ferguson Enterprises LLC",
"canonical_name": "Ferguson Enterprises LLC",
"category_count": 2,
"category_options": [
{
"name": "Appliances",
"notes": "Mapped from JKath historical QuickBooks export: Building Materials:Appliances (52).",
"expense_category_id": "cat_6815fb48c53f4221ad0130eaa34c6238",
"fully_qualified_name": "Building Materials:Appliances",
"quickbooks_account_id": "104",
"vendor_expense_category_id": "cmp1baudl001213pfmu17sj8z"
},
{
"name": "Plumbing",
"notes": "Mapped from JKath historical QuickBooks export: Building Materials:Plumbing (100).",
"expense_category_id": "cat_173f2c1a36d74231bf0b9d9c755c7b0d",
"fully_qualified_name": "Building Materials:Plumbing",
"quickbooks_account_id": "113",
"vendor_expense_category_id": "cmp1baug5001413pfbfb4fs2m"
}
],
"expense_category_id": null,
"normalized_alias_key": "ferguson enterprises llc",
"quickbooks_vendor_id": "6",
"quickbooks_account_id": null,
"default_expense_account": null,
"invoice_processing_notes": "For Ferguson invoices, choose Building Materials for construction materials, plumbing supplies, fixtures, pipes, valves, and job materials. Choose Purchases only for general resale or non-project purchase invoices when the line items are not construction/job materials.",
"missing_category_options": false
},
"category_selection": {
"reason": "The line item 'CVR* CCY 34 3/8 300 CFM WM LNR INS (VBH134SLDGS)' with a serial number is a range hood/ventilation appliance (300 CFM wall-mount liner insert), consistent with the project context 'Lodewyks - Hood'. This is an appliance unit rather than raw plumbing supplies, pipes, or valves, making the Appliances category the best fit from the allowed options.",
"confidence": 0.92,
"category_name": "Appliances",
"expense_category_id": "cat_6815fb48c53f4221ad0130eaa34c6238",
"quickbooks_account_id": "104",
"selected_expense_category_id": "cat_6815fb48c53f4221ad0130eaa34c6238",
"selected_expense_category_name": "Appliances"
}
}QB payload
{
"lookup": {
"quickbooks_vendor_id": "6",
"quickbooks_account_id": "104",
"existing_quickbooks_bill_id": null
},
"bill_created": {
"path": "multi_category_direct",
"total": "1071.52",
"due_date": "2025-02-13",
"doc_number": "1260154",
"vendor_ref": "6",
"account_ref": "104",
"jkath_terms": "Net 30",
"vendor_terms": "Net 10th Prox",
"quickbooks_bill_id": "276",
"resolved_expense_category_id": "cat_6815fb48c53f4221ad0130eaa34c6238"
},
"attachment_uploaded": {
"path": "multi_category_direct",
"file_name": "",
"attachment_id": "",
"quickbooks_bill_id": "276"
}
}Raw payload
{
"multi_invoice_count": 6,
"multi_invoice_index": 5,
"multi_invoice_group_id": "bill_43289587b6284f9db74f090f2b0cf3e5",
"multi_invoice_source_payload": {
"notes": "PDF contains 6 separate invoices from Ferguson Enterprises LLC (branch #1657, Golden Valley MN). Invoices 1019060, 1066218, 1066218-1, and 1260171 are for the Lakeview/Zawoyski project (customer 552382). Invoice 1237469 is for the Shamp project (customer 554796). Invoice 1260154 is for the Lodewyks project (customer 550191). All invoices dated January 13-14, 2025. Master account number 737714 across all invoices.",
"invoices": [
{
"tax": 675.26,
"notes": "Vendor branch #1657 omitted from vendor_name. Some line items had 0 shipped (DD20015008415 and DD23005C000415 first instance) and show $0.00 amount — those were skipped. Line item amounts for DECO P-TRAP PN and BOWERY/FLG items may reflect re-use of prior unit prices in extraction; amounts taken directly from invoice. Customer order: 5503 LAKEVIEW DRIVE. Ship to: JKATH - LAKEVIEW, 5503 LAKEVIEW DRIVE, EDINA MN 55424.",
"terms": "Net 10th Prox",
"total": 8595.91,
"due_date": null,
"shipping": 0,
"subtotal": 7920.65,
"confidence": {
"total": 0.99,
"vendor_name": 0.99,
"invoice_date": 0.99,
"project_name": 0.99,
"invoice_number": 0.99
},
"line_items": [
{
"qty": 1,
"amount": 139.68,
"unit_price": 139.68,
"description": "1/2HP GARBAGE DISP W/ CORD *BADGER (IBADGER5WC)"
},
{
"qty": 2,
"amount": 318.89,
"unit_price": 159.445,
"description": "VC VERTICYL RECT UC LAV (K2882-0)"
},
{
"qty": 2,
"amount": 318.89,
"unit_price": 159.445,
"description": "VC VERTICYL RECT UC LAV (K2882-0)"
},
{
"qty": 2,
"amount": 1214.38,
"unit_price": 607.188,
"description": "CCY LFA 1.2 2HDL LEV W/SPRD LAV FCT (K35908-4-2MB)"
},
{
"qty": 1,
"amount": 778.88,
"unit_price": 778.88,
"description": "CCY LFA 1.8 1HDL LEV PD KITC FCT (D63074LFGL)"
},
{
"qty": 1,
"amount": 186.24,
"unit_price": 186.24,
"description": "AIR SWCH W/ DU OUT (D69080GL)"
},
{
"qty": 1,
"amount": 351.31,
"unit_price": 351.31,
"description": "CCY LFA 1.8 1HDL LEV PD KITC FCT (D9113CZDST)"
},
{
"qty": 1,
"amount": 224.44,
"unit_price": 224.44,
"description": "CCY LF 1.2 1HDL LEV 1H LAV FCT PN (H04771830)"
},
{
"qty": 1,
"amount": 282.6,
"unit_price": 282.6,
"description": "CCY 1.28 GPF EB W/ SEAT *CADET III (A3075000020)"
},
{
"qty": 1,
"amount": 282.6,
"unit_price": 282.6,
"description": "CCY 1.28 GPF EB W/ SEAT *CADET III (A3075000020)"
},
{
"qty": 1,
"amount": 81.6,
"unit_price": 81.6,
"description": "CCY 1.28 CLST TANK *CADET III WHIT (A4000101020)"
},
{
"qty": 1,
"amount": 81.6,
"unit_price": 81.6,
"description": "CCY 1.28 CLST TANK *CADET III WHIT (A4000101020)"
},
{
"qty": 2,
"amount": 625.1,
"unit_price": 312.55,
"description": "CCY LFA 1.2 W/SPRD LAV *PENDL PN (SHWSCPT807PN)"
},
{
"qty": 1,
"amount": 1079.44,
"unit_price": 1079.44,
"description": "CONS STND *FITZGE PN (DD21410128008)"
},
{
"qty": 1,
"amount": 493.58,
"unit_price": 493.576,
"description": "CCY 1.28 RH EB BOWL *FITZGE CVWH (DD23005C000415)"
},
{
"qty": 1,
"amount": 274.39,
"unit_price": 274.392,
"description": "CCY 1.28 GPF TANK *FITZGE CVWH (DD24005A101415)"
},
{
"qty": 1,
"amount": 395.33,
"unit_price": 395.328,
"description": "CCY 1.28 GPF TANK *FITZGE CVWH (DD24005A101415)"
},
{
"qty": 1,
"amount": 274.39,
"unit_price": 73.184,
"description": "DECO P-TRAP PN (DD35700020150)"
},
{
"qty": 1,
"amount": 395.33,
"unit_price": null,
"description": "X CCY LFA 2HDL W/SPRD **BOWERY (D35548LFPNMPU)"
},
{
"qty": 1,
"amount": 73.18,
"unit_price": null,
"description": "@ 4-1/2 KITC FLG & STRN STAI (D72010SS)"
}
],
"vendor_name": "Ferguson Enterprises LLC",
"invoice_date": "2025-01-13",
"project_name": "Lakeview - Finish",
"document_type": "invoice",
"invoice_number": "1019060",
"is_billable_invoice": true
},
{
"tax": 65.62,
"notes": "Vendor branch #1657 omitted from vendor_name. Source Order referenced: 1019060. Tax jurisdiction: Hennepin Co. Ship to: JKATH - LAKEVIEW, 5503 LAKEVIEW DRIVE, EDINA MN 55424. 2 ordered but only 1 shipped for SHRSB820RGPN; remaining 1 unit fulfilled on invoice 1066218-1.",
"terms": "Net 10th Prox",
"total": 835.26,
"due_date": null,
"shipping": 0,
"subtotal": 769.64,
"confidence": {
"total": 0.99,
"vendor_name": 0.99,
"invoice_date": 0.99,
"project_name": 0.99,
"invoice_number": 0.99
},
"line_items": [
{
"qty": 2,
"amount": 323.52,
"unit_price": 161.761,
"description": "1HDL P/BAL VLV TRIM L/HDL *ELITA PN (SHEL441001PN) - PRIMARY BATH"
},
{
"qty": 2,
"amount": 139.65,
"unit_price": 69.825,
"description": "LEV HDL F/ P/BAL TRIM *ELITA PN (SHEL441002PN) - PRIMARY BATH"
},
{
"qty": 2,
"amount": 202.92,
"unit_price": 101.459,
"description": "12 SHWR ARM F/ RNSHWR W/ ESC PN (SHRSA123PN) - PRIMARY BATH"
},
{
"qty": 1,
"amount": 103.55,
"unit_price": 103.547,
"description": "CCY 1.75 8 RND RNSHWR SHWRHD PN (SHRSB820RGPN) - PRIMARY BATH"
}
],
"vendor_name": "Ferguson Enterprises LLC",
"invoice_date": "2025-01-13",
"project_name": "Lakeview - SH Items",
"document_type": "invoice",
"invoice_number": "1066218",
"is_billable_invoice": true
},
{
"tax": 9.35,
"notes": "Vendor branch #1657 omitted from vendor_name. This is a follow-on shipment invoice for the remaining 1 unit of SHRSB820RGPN from source order 1019060. Tax jurisdiction: Edina (MN308). Ship to: JKATH - LAKEVIEW, 5503 LAKEVIEW DRIVE, EDINA MN 55424.",
"terms": "Net 10th Prox",
"total": 112.9,
"due_date": null,
"shipping": 0,
"subtotal": 103.55,
"confidence": {
"total": 0.99,
"vendor_name": 0.99,
"invoice_date": 0.99,
"project_name": 0.99,
"invoice_number": 0.99
},
"line_items": [
{
"qty": 1,
"amount": 103.55,
"unit_price": 103.547,
"description": "CCY 1.75 8 RND RNSHWR SHWRHD PN (SHRSB820RGPN) - PRIMARY BATH"
}
],
"vendor_name": "Ferguson Enterprises LLC",
"invoice_date": "2025-01-14",
"project_name": "Lakeview - SH Items",
"document_type": "invoice",
"invoice_number": "1066218-1",
"is_billable_invoice": true
},
{
"tax": 72.23,
"notes": "Vendor branch #1657 omitted from vendor_name. Customer order: 15890 YORK CIRCLE NW. Source Order: 0971049. Tax jurisdiction: Dakota County. Ship to: JKATH DESIGN BUILD & RIENVENT, 1408 NORTHLAND DRIVE SUITE 304, MENDOTA HEIGHTS MN 55120. Customer number 554796 differs from other invoices (552382).",
"terms": "Net 10th Prox",
"total": 961.23,
"due_date": null,
"shipping": 0,
"subtotal": 889,
"confidence": {
"total": 0.99,
"vendor_name": 0.99,
"invoice_date": 0.99,
"project_name": 0.99,
"invoice_number": 0.99
},
"line_items": [
{
"qty": 1,
"amount": 889,
"unit_price": 889,
"description": "CCY 48 600 CFM SS RNGE HOOD (ZAK9546AS), Serial# 1174559BYU"
}
],
"vendor_name": "Ferguson Enterprises LLC",
"invoice_date": "2025-01-14",
"project_name": "Shamp - Hood",
"document_type": "invoice",
"invoice_number": "1237469",
"is_billable_invoice": true
},
{
"tax": 80.52,
"notes": "Vendor branch #1657 omitted from vendor_name. Customer order: 8701 BENTWOOD DR. Source Order: 0820348. Tax jurisdiction: Dakota County. Ship to: JKATH DESIGN BUILD & RIENVENT, 1408 NORTHLAND DRIVE SUITE 304, MENDOTA HEIGHTS MN 55120. Customer number 550191.",
"terms": "Net 10th Prox",
"total": 1071.52,
"due_date": null,
"shipping": 0,
"subtotal": 991,
"confidence": {
"total": 0.99,
"vendor_name": 0.99,
"invoice_date": 0.99,
"project_name": 0.99,
"invoice_number": 0.99
},
"line_items": [
{
"qty": 1,
"amount": 991,
"unit_price": 991,
"description": "*CVR* CCY 34 3/8 300 CFM WM LNR INS (VBH134SLDGS), Serial# XDL363961"
}
],
"vendor_name": "Ferguson Enterprises LLC",
"invoice_date": "2025-01-14",
"project_name": "Lodewyks - Hood",
"document_type": "invoice",
"invoice_number": "1260154",
"is_billable_invoice": true
},
{
"tax": 144.71,
"notes": "Vendor branch #1657 omitted from vendor_name. Customer order: 5503 LAKEVIEW DR. Source Order: 0882558. Tax jurisdiction: Dakota County. Ship to: JKATH DESIGN BUILD & RIENVENT, 1408 NORTHLAND DRIVE SUITE 304, MENDOTA HEIGHTS MN 55120. Customer number 552382.",
"terms": "Net 10th Prox",
"total": 1925.71,
"due_date": null,
"shipping": 0,
"subtotal": 1781,
"confidence": {
"total": 0.99,
"vendor_name": 0.99,
"invoice_date": 0.99,
"project_name": 0.99,
"invoice_number": 0.99
},
"line_items": [
{
"qty": 1,
"amount": 1781,
"unit_price": 1781,
"description": "*CVR* CCY 46 3/8 600 CFM WM LNR INS (VBH246PSLDGS), Serial# XCL356718"
}
],
"vendor_name": "Ferguson Enterprises LLC",
"invoice_date": "2025-01-14",
"project_name": "Zawoyski - Hood",
"document_type": "invoice",
"invoice_number": "1260171",
"is_billable_invoice": true
}
]
}
}Invoice Timeline
Time
05/11/2026
Event
PARSE COMPLETED
Message
Claude extraction parsed and stored from a multi-invoice PDF.
Payload
{
"total": "1071.52",
"message": "Claude extraction parsed and stored.",
"due_date": "2025-02-13",
"jkath_terms": "Net 30",
"process_key": "05-12-2026-022-INV-003",
"vendor_name": "Ferguson Enterprises LLC",
"claude_model": "claude-sonnet-4-6",
"input_tokens": "15711",
"invoice_date": "2025-01-14",
"vendor_terms": "Net 10th Prox",
"make_trace_id": "make-20260511_213324_454",
"output_tokens": "3780",
"bill_import_id": "bill_43289587b6284f9db74f090f2b0cf3e5",
"invoice_number": "1260154",
"vendor_due_date": null,
"source_file_name": "FergusonEnterprisesLLC_INV-1260171.pdf",
"claude_message_id": "msg_01RLmdcBkXpRnKjmyXyM9cr6",
"multi_invoice_count": 6,
"multi_invoice_index": 5
}Time
05/11/2026
Event
ALIAS LOOKUP COMPLETED
Message
Vendor alias lookup matched a portal vendor.
Payload
{
"found": true,
"message": "Looked up parsed vendor name against portal aliases.",
"alias_id": "alias_1e2f326fecee46f5b955324a2e70975d",
"vendor_id": "vendor_15ec102255844f479fc29f8cb9362b73",
"process_key": "05-12-2026-022-INV-003-PART-05",
"vendor_name": "Ferguson Enterprises LLC",
"make_trace_id": "make-20260511_213324_454",
"bill_import_id": "bill_cc3b292fa3e14916a97c942b92d21695",
"canonical_name": "Ferguson Enterprises LLC",
"category_count": 2,
"invoice_number": "1260154",
"category_options": [
{
"name": "Appliances",
"notes": "Mapped from JKath historical QuickBooks export: Building Materials:Appliances (52).",
"expense_category_id": "cat_6815fb48c53f4221ad0130eaa34c6238",
"fully_qualified_name": "Building Materials:Appliances",
"quickbooks_account_id": "104",
"vendor_expense_category_id": "cmp1baudl001213pfmu17sj8z"
},
{
"name": "Plumbing",
"notes": "Mapped from JKath historical QuickBooks export: Building Materials:Plumbing (100).",
"expense_category_id": "cat_173f2c1a36d74231bf0b9d9c755c7b0d",
"fully_qualified_name": "Building Materials:Plumbing",
"quickbooks_account_id": "113",
"vendor_expense_category_id": "cmp1baug5001413pfbfb4fs2m"
}
],
"source_file_name": "FergusonEnterprisesLLC_INV-1260171.pdf",
"expense_category_id": null,
"normalized_alias_key": "ferguson enterprises llc",
"quickbooks_vendor_id": "6",
"default_expense_account": null,
"missing_category_options": false
}Time
05/11/2026
Event
CATEGORY SELECTION COMPLETED
Message
Expense category selected for bill import.
Payload
{
"message": "Claude selected an expense category from allowed portal options.",
"process_key": "05-12-2026-022-INV-003-PART-05",
"vendor_name": "Ferguson Enterprises LLC",
"category_name": "Appliances",
"make_trace_id": "make-20260511_213324_454",
"bill_import_id": "bill_cc3b292fa3e14916a97c942b92d21695",
"source_file_name": "FergusonEnterprisesLLC_INV-1260171.pdf",
"selection_payload": {
"reason": "The line item 'CVR* CCY 34 3/8 300 CFM WM LNR INS (VBH134SLDGS)' with a serial number is a range hood/ventilation appliance (300 CFM wall-mount liner insert), consistent with the project context 'Lodewyks - Hood'. This is an appliance unit rather than raw plumbing supplies, pipes, or valves, making the Appliances category the best fit from the allowed options.",
"confidence": 0.92,
"selected_expense_category_id": "cat_6815fb48c53f4221ad0130eaa34c6238",
"selected_expense_category_name": "Appliances"
},
"expense_category_id": "cat_6815fb48c53f4221ad0130eaa34c6238",
"quickbooks_account_id": "104"
}Time
05/11/2026
Event
QB LOOKUP COMPLETED
Message
QuickBooks vendor, account, and duplicate bill lookup completed.
Payload
{
"path": "multi_category_direct",
"message": "QuickBooks lookup completed before create-or-duplicate routing.",
"process_key": "05-12-2026-022-INV-003-PART-05",
"vendor_name": "Ferguson Enterprises LLC",
"make_trace_id": "make-20260511_213324_454",
"bill_import_id": "bill_cc3b292fa3e14916a97c942b92d21695",
"invoice_number": "1260154",
"source_file_name": "FergusonEnterprisesLLC_INV-1260171.pdf",
"quickbooks_vendor_id": "6",
"quickbooks_account_id": "104",
"existing_quickbooks_bill_id": null
}Time
05/11/2026
Event
QB BILL CREATED
Message
QuickBooks Bill created.
Payload
{
"path": "multi_category_direct",
"message": "QuickBooks Bill created from invoice import.",
"process_key": "05-12-2026-022-INV-003-PART-05",
"make_trace_id": "make-20260511_213324_454",
"bill_import_id": "bill_cc3b292fa3e14916a97c942b92d21695",
"source_file_name": "FergusonEnterprisesLLC_INV-1260171.pdf",
"quickbooks_bill_id": "276",
"quickbooks_payload": {
"path": "multi_category_direct",
"total": "1071.52",
"due_date": "2025-02-13",
"doc_number": "1260154",
"vendor_ref": "6",
"account_ref": "104",
"jkath_terms": "Net 30",
"vendor_terms": "Net 10th Prox",
"quickbooks_bill_id": "276"
},
"quickbooks_account_id": "104",
"resolved_expense_category_id": "cat_6815fb48c53f4221ad0130eaa34c6238"
}Time
05/11/2026
Event
ATTACHMENT UPLOADED
Message
Source file attached to the QuickBooks Bill.
Payload
{
"path": "multi_category_direct",
"message": "Source file uploaded to QuickBooks Bill.",
"process_key": "05-12-2026-022-INV-003-PART-05",
"make_trace_id": "make-20260511_213324_454",
"bill_import_id": "bill_cc3b292fa3e14916a97c942b92d21695",
"source_file_name": "FergusonEnterprisesLLC_INV-1260171.pdf",
"attachment_payload": {
"path": "multi_category_direct",
"file_name": "",
"attachment_id": "",
"quickbooks_bill_id": "276"
},
"quickbooks_bill_id": "276"
}