Invoice Record

05-12-2026-024-INV-002-PART-02

Ferguson Enterprises LLC

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Bill Created Successfully

QuickBooks Bill created successfully. Source file attached to the Bill.

View Bill in QB View Invoice in Dropbox

Status

Created in QB

Invoice

1065982

Total

$7,202.62

Invoice data

Detected vendor: Ferguson Enterprises LLC
Matched vendor: Ferguson Enterprises LLC
Matched alias: Ferguson Enterprises LLC
Category: Building Materials:Plumbing
Category method: Claude category selection
Invoice date: 01/06/2025
Due date: 02/05/2025
Vendor terms: Net 10th Prox
Jkath terms: Net 30
QB Bill ID: 290

Category reason

All line items on this Ferguson invoice are plumbing fixtures, faucets, sinks, toilets, shower components, and related hardware (lavatories, kitchen faucets, pedestal faucets, toilet tanks/bowls, shower arms/heads, valve trims, drain fittings, utility sink). Per the vendor-specific notes, Ferguson invoices with construction/job plumbing materials map to Building Materials:Plumbing, which corresponds to the allowed category 'Plumbing' (cat_173f2c1a36d74231bf0b9d9c755c7b0d). The project context 'Shamp - Finish' confirms this is a job-site finish plumbing purchase, not a general resale invoice.

File result

Final file: FergusonEnterprisesLLC_INV-1065982.pdf
Outcome: processed
Details: QuickBooks Bill created successfully. Source file attached to the Bill.

View Bill in QuickBooks View Invoice in Dropbox

Processing Context

Invoice ID: 05-12-2026-024-INV-002-PART-02
Run ID: 05-12-2026-024
Source folder: /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
Source file: FergusonEnterprisesLLC_INV-1065982.pdf

Stored payloads

Claude parse payload

{
  "tax": 541.27,
  "notes": "Vendor branch/store suffix #1657 omitted from vendor_name. Ship to: JKATH Design Build - Shamp Jobsite, 15890 York Circle NW, Anoka, MN 55303. Tax jurisdiction: Anoka County. Customer number: 554796. Master account: 737714. Some line items with the same item number appear to be listed separately (e.g., K20000-0 ordered qty 1 and qty 2 on separate lines, A3075000020 and A4000101020 each on two lines) — extracted as shown on invoice.",
  "terms": "Net 10th Prox",
  "total": 7202.62,
  "due_date": null,
  "shipping": 0,
  "subtotal": 6661.35,
  "confidence": {
    "total": 0.99,
    "vendor_name": 0.99,
    "invoice_date": 0.99,
    "project_name": 0.99,
    "invoice_number": 0.99
  },
  "line_items": [
    {
      "qty": 1,
      "amount": 94.25,
      "unit_price": 94.25,
      "description": "@ 20-5/16X15-3/4 VC UC LAV WHIT (K20000-0)"
    },
    {
      "qty": 2,
      "amount": 188.5,
      "unit_price": 94.25,
      "description": "@ 20-5/16X15-3/4 VC UC LAV WHIT (K20000-0)"
    },
    {
      "qty": 1,
      "amount": 277.03,
      "unit_price": 277.03,
      "description": "15X15 0H 1B TM QTZ SINK WHIT (EELG1616WH0)"
    },
    {
      "qty": 1,
      "amount": 695.04,
      "unit_price": 695.04,
      "description": "CCY LFA 1.8 1HDL LEV KITC FCT LUGO (D63375LFGLLHP)"
    },
    {
      "qty": 1,
      "amount": 546.56,
      "unit_price": 546.56,
      "description": "CCY LFA 1.8 1HDL PD PREP FCT LUGO (D63975LFGLLHP)"
    },
    {
      "qty": 1,
      "amount": 491.52,
      "unit_price": 491.52,
      "description": "CCN LFA 1.5 2HDL LEV W/SPRD LAV FCT (D65360LFPNLHP)"
    },
    {
      "qty": 1,
      "amount": 152.32,
      "unit_price": 152.32,
      "description": "LAV LEV HDL KIT *ROOK (DHL5360PN)"
    },
    {
      "qty": 1,
      "amount": 79.36,
      "unit_price": 79.36,
      "description": "PD FCT LEV HDL *ODIN LUGO (DHLK175GL)"
    },
    {
      "qty": 1,
      "amount": 79.36,
      "unit_price": 79.36,
      "description": "PD FCT LEV HDL *ODIN LUGO (DHLK175GL)"
    },
    {
      "qty": 2,
      "amount": 404.16,
      "unit_price": 202.08,
      "description": "CCY LFA 1.2 2HDL LEV CC LAV FCT (D2535CZMPUDST)"
    },
    {
      "qty": 1,
      "amount": 249.82,
      "unit_price": 249.82,
      "description": "@ CCY LFA 1.8 1HDL PD KITC FCT (D9113ARDST)"
    },
    {
      "qty": 1,
      "amount": 227.39,
      "unit_price": 227.392,
      "description": "CCY 1HDL LEV WALL VLV TRIM *SAYLOR (DT14435CZ)"
    },
    {
      "qty": 1,
      "amount": 84.96,
      "unit_price": 84.96,
      "description": "16 SHWR ARM *CASSID BRPN (DRP61273PN)"
    },
    {
      "qty": 1,
      "amount": 207.33,
      "unit_price": 207.328,
      "description": "@ CCN 2.5 SHWRHD *CASSID PN (DRP72568PN)"
    },
    {
      "qty": 1,
      "amount": 282.6,
      "unit_price": 282.6,
      "description": "CCY 1.28 GPF EB W/ SEAT *CADET III (A3075000020)"
    },
    {
      "qty": 1,
      "amount": 282.6,
      "unit_price": 282.6,
      "description": "CCY 1.28 GPF EB W/ SEAT *CADET III (A3075000020)"
    },
    {
      "qty": 1,
      "amount": 81.6,
      "unit_price": 81.6,
      "description": "CCY 1.28 CLST TANK *CADET III WHIT (A4000101020)"
    },
    {
      "qty": 1,
      "amount": 81.6,
      "unit_price": 81.6,
      "description": "CCY 1.28 CLST TANK *CADET III WHIT (A4000101020)"
    },
    {
      "qty": 1,
      "amount": 290.95,
      "unit_price": 290.95,
      "description": "24X19 1H 1B SS UC LDRY UTIL SINK (KKHU10124L)"
    },
    {
      "qty": 2,
      "amount": 958.27,
      "unit_price": 479.136,
      "description": "CCY LFA 2HDL W/SPRD LAV MTL PU (D3597LFPNMPU)"
    },
    {
      "qty": 1,
      "amount": 117.7,
      "unit_price": 117.696,
      "description": "2 LEV RT HDL KIT *CASSID BRPN (DH697PN)"
    },
    {
      "qty": 1,
      "amount": 59.87,
      "unit_price": 59.872,
      "description": "SGL LEV BATH HDL KIT *CASSID B (DH797PN)"
    },
    {
      "qty": 1,
      "amount": 16.93,
      "unit_price": 16.928,
      "description": "2-1/2 SHWR FLG LUMICOAT PN (DRP6025PNPR)"
    },
    {
      "qty": 1,
      "amount": 183.46,
      "unit_price": 183.456,
      "description": "VLV TRIM *CASSID 14 SER BRPN (DT14097PNLHP)"
    },
    {
      "qty": 1,
      "amount": 473.09,
      "unit_price": 473.088,
      "description": "CCY 1.75 BRPN *CASSID RT W/ H/ (DT4797PNLHP)"
    },
    {
      "qty": 1,
      "amount": 55.08,
      "unit_price": 55.08,
      "description": "SINK STRN DRN FTG WHIT (ELKQS35WH)"
    }
  ],
  "vendor_name": "Ferguson Enterprises LLC",
  "invoice_date": "2025-01-06",
  "project_name": "Shamp - Finish",
  "document_type": "invoice",
  "invoice_number": "1065982",
  "is_billable_invoice": true
}

Vendor match payload

{
  "alias_lookup": {
    "found": true,
    "alias_id": "alias_1e2f326fecee46f5b955324a2e70975d",
    "vendor_id": "vendor_15ec102255844f479fc29f8cb9362b73",
    "alias_name": "Ferguson Enterprises LLC",
    "canonical_name": "Ferguson Enterprises LLC",
    "category_count": 2,
    "category_options": [
      {
        "name": "Appliances",
        "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Appliances (52).",
        "expense_category_id": "cat_6815fb48c53f4221ad0130eaa34c6238",
        "fully_qualified_name": "Building Materials:Appliances",
        "quickbooks_account_id": "104",
        "vendor_expense_category_id": "cmp1baudl001213pfmu17sj8z"
      },
      {
        "name": "Plumbing",
        "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Plumbing (100).",
        "expense_category_id": "cat_173f2c1a36d74231bf0b9d9c755c7b0d",
        "fully_qualified_name": "Building Materials:Plumbing",
        "quickbooks_account_id": "113",
        "vendor_expense_category_id": "cmp1baug5001413pfbfb4fs2m"
      }
    ],
    "expense_category_id": null,
    "normalized_alias_key": "ferguson enterprises llc",
    "quickbooks_vendor_id": "6",
    "quickbooks_account_id": null,
    "default_expense_account": null,
    "invoice_processing_notes": "For Ferguson invoices, choose Building Materials for construction materials, plumbing supplies, fixtures, pipes, valves, and job materials. Choose Purchases only for general resale or non-project purchase invoices when the line items are not construction/job materials.",
    "missing_category_options": false
  },
  "category_selection": {
    "reason": "All line items on this Ferguson invoice are plumbing fixtures, faucets, sinks, toilets, shower components, and related hardware (lavatories, kitchen faucets, pedestal faucets, toilet tanks/bowls, shower arms/heads, valve trims, drain fittings, utility sink). Per the vendor-specific notes, Ferguson invoices with construction/job plumbing materials map to Building Materials:Plumbing, which corresponds to the allowed category 'Plumbing' (cat_173f2c1a36d74231bf0b9d9c755c7b0d). The project context 'Shamp - Finish' confirms this is a job-site finish plumbing purchase, not a general resale invoice.",
    "confidence": 0.97,
    "category_name": "Plumbing",
    "expense_category_id": "cat_173f2c1a36d74231bf0b9d9c755c7b0d",
    "quickbooks_account_id": "113",
    "selected_expense_category_id": "cat_173f2c1a36d74231bf0b9d9c755c7b0d",
    "selected_expense_category_name": "Plumbing"
  }
}

QB payload

{
  "lookup": {
    "quickbooks_vendor_id": "6",
    "quickbooks_account_id": "113",
    "existing_quickbooks_bill_id": null
  },
  "bill_created": {
    "path": "multi_category_direct",
    "total": "7202.62",
    "due_date": "2025-02-05",
    "doc_number": "1065982",
    "vendor_ref": "6",
    "account_ref": "113",
    "jkath_terms": "Net 30",
    "vendor_terms": "Net 10th Prox",
    "quickbooks_bill_id": "290",
    "resolved_expense_category_id": "cat_173f2c1a36d74231bf0b9d9c755c7b0d"
  },
  "attachment_uploaded": {
    "path": "multi_category_direct",
    "file_name": "",
    "attachment_id": "",
    "quickbooks_bill_id": "290"
  }
}

Raw payload

{
  "multi_invoice_count": 2,
  "multi_invoice_index": 2,
  "multi_invoice_group_id": "bill_70511d349be349d69de13635e5d92068",
  "multi_invoice_source_payload": {
    "notes": "PDF contains two separate invoices from Ferguson Enterprises LLC: Invoice 0873035 for the Peterson - Plumbing job (ship to Saint Paul, MN) and Invoice 1065982 for the Shamp - Finish job (ship to Anoka, MN). Both dated 2025-01-06. Totals kept separate and not combined.",
    "invoices": [
      {
        "tax": 278.57,
        "notes": "Vendor branch/store suffix #1657 omitted from vendor_name. Ship to: Luisa & Erick Peterson, 2258 Saint Clair Ave, Saint Paul, MN 55105. Tax jurisdiction: St Paul. Customer number: 199557. Master account: 737714.",
        "terms": "Net 10th Prox",
        "total": 3099.54,
        "due_date": null,
        "shipping": 0,
        "subtotal": 2820.97,
        "confidence": {
          "total": 0.99,
          "vendor_name": 0.99,
          "invoice_date": 0.99,
          "project_name": 0.99,
          "invoice_number": 0.99
        },
        "line_items": [
          {
            "qty": 1,
            "amount": 752.06,
            "unit_price": 752.06,
            "description": "31X19 0H 1B UC FRCLY SINK *ALLIA WH (R630700)"
          },
          {
            "qty": 1,
            "amount": 778.88,
            "unit_price": 778.88,
            "description": "CCY LFA 1.8 1HDL LEV PD KITC FCT (D63074LFGL)"
          },
          {
            "qty": 1,
            "amount": 95.36,
            "unit_price": 95.36,
            "description": "DISP & FLG STPR KITC LUGO (D69070GL)"
          },
          {
            "qty": 1,
            "amount": 176.25,
            "unit_price": 176.25,
            "description": "3/4 HP GARBAGE DISP W/ CORD *BADGER (IBADGER5XPWC)"
          },
          {
            "qty": 1,
            "amount": 74.75,
            "unit_price": 74.75,
            "description": "15X12 UC VC LAV *CAXTON WHIT (K2209-0)"
          },
          {
            "qty": 1,
            "amount": 263.97,
            "unit_price": 263.97,
            "description": "LFA MANHATTAN W/SPRD B/ROOM FAUCE (KFSC8920CML)"
          },
          {
            "qty": 1,
            "amount": 184.2,
            "unit_price": 184.2,
            "description": "CCY @ CLST TANK *MEMSTA WHIT 1.28 (K4434-0)"
          },
          {
            "qty": 1,
            "amount": 243.1,
            "unit_price": 243.1,
            "description": "CCY 1.28 12 EB *COMHEI BO (K5626-0)"
          },
          {
            "qty": 1,
            "amount": 45.54,
            "unit_price": 45.54,
            "description": "QC EB SEAT READYLATCH *GLENBU WHIT (K4733-RL-0)"
          },
          {
            "qty": 1,
            "amount": 93.81,
            "unit_price": 93.812,
            "description": "FLUSH LEV *GREYFIELD MB (SHGF100TLMB)"
          },
          {
            "qty": 1,
            "amount": 113.05,
            "unit_price": 113.05,
            "description": "PVT PAPER HLDR *GREYF MB (SHGFTHMB)"
          }
        ],
        "vendor_name": "Ferguson Enterprises LLC",
        "invoice_date": "2025-01-06",
        "project_name": "Peterson - Plumbing",
        "document_type": "invoice",
        "invoice_number": "0873035",
        "is_billable_invoice": true
      },
      {
        "tax": 541.27,
        "notes": "Vendor branch/store suffix #1657 omitted from vendor_name. Ship to: JKATH Design Build - Shamp Jobsite, 15890 York Circle NW, Anoka, MN 55303. Tax jurisdiction: Anoka County. Customer number: 554796. Master account: 737714. Some line items with the same item number appear to be listed separately (e.g., K20000-0 ordered qty 1 and qty 2 on separate lines, A3075000020 and A4000101020 each on two lines) — extracted as shown on invoice.",
        "terms": "Net 10th Prox",
        "total": 7202.62,
        "due_date": null,
        "shipping": 0,
        "subtotal": 6661.35,
        "confidence": {
          "total": 0.99,
          "vendor_name": 0.99,
          "invoice_date": 0.99,
          "project_name": 0.99,
          "invoice_number": 0.99
        },
        "line_items": [
          {
            "qty": 1,
            "amount": 94.25,
            "unit_price": 94.25,
            "description": "@ 20-5/16X15-3/4 VC UC LAV WHIT (K20000-0)"
          },
          {
            "qty": 2,
            "amount": 188.5,
            "unit_price": 94.25,
            "description": "@ 20-5/16X15-3/4 VC UC LAV WHIT (K20000-0)"
          },
          {
            "qty": 1,
            "amount": 277.03,
            "unit_price": 277.03,
            "description": "15X15 0H 1B TM QTZ SINK WHIT (EELG1616WH0)"
          },
          {
            "qty": 1,
            "amount": 695.04,
            "unit_price": 695.04,
            "description": "CCY LFA 1.8 1HDL LEV KITC FCT LUGO (D63375LFGLLHP)"
          },
          {
            "qty": 1,
            "amount": 546.56,
            "unit_price": 546.56,
            "description": "CCY LFA 1.8 1HDL PD PREP FCT LUGO (D63975LFGLLHP)"
          },
          {
            "qty": 1,
            "amount": 491.52,
            "unit_price": 491.52,
            "description": "CCN LFA 1.5 2HDL LEV W/SPRD LAV FCT (D65360LFPNLHP)"
          },
          {
            "qty": 1,
            "amount": 152.32,
            "unit_price": 152.32,
            "description": "LAV LEV HDL KIT *ROOK (DHL5360PN)"
          },
          {
            "qty": 1,
            "amount": 79.36,
            "unit_price": 79.36,
            "description": "PD FCT LEV HDL *ODIN LUGO (DHLK175GL)"
          },
          {
            "qty": 1,
            "amount": 79.36,
            "unit_price": 79.36,
            "description": "PD FCT LEV HDL *ODIN LUGO (DHLK175GL)"
          },
          {
            "qty": 2,
            "amount": 404.16,
            "unit_price": 202.08,
            "description": "CCY LFA 1.2 2HDL LEV CC LAV FCT (D2535CZMPUDST)"
          },
          {
            "qty": 1,
            "amount": 249.82,
            "unit_price": 249.82,
            "description": "@ CCY LFA 1.8 1HDL PD KITC FCT (D9113ARDST)"
          },
          {
            "qty": 1,
            "amount": 227.39,
            "unit_price": 227.392,
            "description": "CCY 1HDL LEV WALL VLV TRIM *SAYLOR (DT14435CZ)"
          },
          {
            "qty": 1,
            "amount": 84.96,
            "unit_price": 84.96,
            "description": "16 SHWR ARM *CASSID BRPN (DRP61273PN)"
          },
          {
            "qty": 1,
            "amount": 207.33,
            "unit_price": 207.328,
            "description": "@ CCN 2.5 SHWRHD *CASSID PN (DRP72568PN)"
          },
          {
            "qty": 1,
            "amount": 282.6,
            "unit_price": 282.6,
            "description": "CCY 1.28 GPF EB W/ SEAT *CADET III (A3075000020)"
          },
          {
            "qty": 1,
            "amount": 282.6,
            "unit_price": 282.6,
            "description": "CCY 1.28 GPF EB W/ SEAT *CADET III (A3075000020)"
          },
          {
            "qty": 1,
            "amount": 81.6,
            "unit_price": 81.6,
            "description": "CCY 1.28 CLST TANK *CADET III WHIT (A4000101020)"
          },
          {
            "qty": 1,
            "amount": 81.6,
            "unit_price": 81.6,
            "description": "CCY 1.28 CLST TANK *CADET III WHIT (A4000101020)"
          },
          {
            "qty": 1,
            "amount": 290.95,
            "unit_price": 290.95,
            "description": "24X19 1H 1B SS UC LDRY UTIL SINK (KKHU10124L)"
          },
          {
            "qty": 2,
            "amount": 958.27,
            "unit_price": 479.136,
            "description": "CCY LFA 2HDL W/SPRD LAV MTL PU (D3597LFPNMPU)"
          },
          {
            "qty": 1,
            "amount": 117.7,
            "unit_price": 117.696,
            "description": "2 LEV RT HDL KIT *CASSID BRPN (DH697PN)"
          },
          {
            "qty": 1,
            "amount": 59.87,
            "unit_price": 59.872,
            "description": "SGL LEV BATH HDL KIT *CASSID B (DH797PN)"
          },
          {
            "qty": 1,
            "amount": 16.93,
            "unit_price": 16.928,
            "description": "2-1/2 SHWR FLG LUMICOAT PN (DRP6025PNPR)"
          },
          {
            "qty": 1,
            "amount": 183.46,
            "unit_price": 183.456,
            "description": "VLV TRIM *CASSID 14 SER BRPN (DT14097PNLHP)"
          },
          {
            "qty": 1,
            "amount": 473.09,
            "unit_price": 473.088,
            "description": "CCY 1.75 BRPN *CASSID RT W/ H/ (DT4797PNLHP)"
          },
          {
            "qty": 1,
            "amount": 55.08,
            "unit_price": 55.08,
            "description": "SINK STRN DRN FTG WHIT (ELKQS35WH)"
          }
        ],
        "vendor_name": "Ferguson Enterprises LLC",
        "invoice_date": "2025-01-06",
        "project_name": "Shamp - Finish",
        "document_type": "invoice",
        "invoice_number": "1065982",
        "is_billable_invoice": true
      }
    ]
  }
}

Invoice Timeline

Time

05/11/2026

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored from a multi-invoice PDF.

Payload

{
  "total": "7202.62",
  "message": "Claude extraction parsed and stored.",
  "due_date": "2025-02-05",
  "jkath_terms": "Net 30",
  "process_key": "05-12-2026-024-INV-002",
  "vendor_name": "Ferguson Enterprises LLC",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "7233",
  "invoice_date": "2025-01-06",
  "vendor_terms": "Net 10th Prox",
  "make_trace_id": "make-20260511_215348_692",
  "output_tokens": "2927",
  "bill_import_id": "bill_70511d349be349d69de13635e5d92068",
  "invoice_number": "1065982",
  "vendor_due_date": null,
  "source_file_name": "FergusonEnterprisesLLC_INV-1065982.pdf",
  "claude_message_id": "msg_01ANcSFjzF8D1fwgbt8WiknY",
  "multi_invoice_count": 2,
  "multi_invoice_index": 2
}

Time

05/11/2026

Event

ALIAS LOOKUP COMPLETED

Message

Vendor alias lookup matched a portal vendor.

Payload

{
  "found": true,
  "message": "Looked up parsed vendor name against portal aliases.",
  "alias_id": "alias_1e2f326fecee46f5b955324a2e70975d",
  "vendor_id": "vendor_15ec102255844f479fc29f8cb9362b73",
  "process_key": "05-12-2026-024-INV-002-PART-02",
  "vendor_name": "Ferguson Enterprises LLC",
  "make_trace_id": "make-20260511_215348_692",
  "bill_import_id": "bill_41d3186bf2834e218d1eaa7cd5a7439b",
  "canonical_name": "Ferguson Enterprises LLC",
  "category_count": 2,
  "invoice_number": "1065982",
  "category_options": [
    {
      "name": "Appliances",
      "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Appliances (52).",
      "expense_category_id": "cat_6815fb48c53f4221ad0130eaa34c6238",
      "fully_qualified_name": "Building Materials:Appliances",
      "quickbooks_account_id": "104",
      "vendor_expense_category_id": "cmp1baudl001213pfmu17sj8z"
    },
    {
      "name": "Plumbing",
      "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Plumbing (100).",
      "expense_category_id": "cat_173f2c1a36d74231bf0b9d9c755c7b0d",
      "fully_qualified_name": "Building Materials:Plumbing",
      "quickbooks_account_id": "113",
      "vendor_expense_category_id": "cmp1baug5001413pfbfb4fs2m"
    }
  ],
  "source_file_name": "FergusonEnterprisesLLC_INV-1065982.pdf",
  "expense_category_id": null,
  "normalized_alias_key": "ferguson enterprises llc",
  "quickbooks_vendor_id": "6",
  "default_expense_account": null,
  "missing_category_options": false
}

Time

05/11/2026

Event

CATEGORY SELECTION COMPLETED

Message

Expense category selected for bill import.

Payload

{
  "message": "Claude selected an expense category from allowed portal options.",
  "process_key": "05-12-2026-024-INV-002-PART-02",
  "vendor_name": "Ferguson Enterprises LLC",
  "category_name": "Plumbing",
  "make_trace_id": "make-20260511_215348_692",
  "bill_import_id": "bill_41d3186bf2834e218d1eaa7cd5a7439b",
  "source_file_name": "FergusonEnterprisesLLC_INV-1065982.pdf",
  "selection_payload": {
    "reason": "All line items on this Ferguson invoice are plumbing fixtures, faucets, sinks, toilets, shower components, and related hardware (lavatories, kitchen faucets, pedestal faucets, toilet tanks/bowls, shower arms/heads, valve trims, drain fittings, utility sink). Per the vendor-specific notes, Ferguson invoices with construction/job plumbing materials map to Building Materials:Plumbing, which corresponds to the allowed category 'Plumbing' (cat_173f2c1a36d74231bf0b9d9c755c7b0d). The project context 'Shamp - Finish' confirms this is a job-site finish plumbing purchase, not a general resale invoice.",
    "confidence": 0.97,
    "selected_expense_category_id": "cat_173f2c1a36d74231bf0b9d9c755c7b0d",
    "selected_expense_category_name": "Plumbing"
  },
  "expense_category_id": "cat_173f2c1a36d74231bf0b9d9c755c7b0d",
  "quickbooks_account_id": "113"
}

Time

05/11/2026

Event

QB LOOKUP COMPLETED

Message

QuickBooks vendor, account, and duplicate bill lookup completed.

Payload

{
  "path": "multi_category_direct",
  "message": "QuickBooks lookup completed before create-or-duplicate routing.",
  "process_key": "05-12-2026-024-INV-002-PART-02",
  "vendor_name": "Ferguson Enterprises LLC",
  "make_trace_id": "make-20260511_215348_692",
  "bill_import_id": "bill_41d3186bf2834e218d1eaa7cd5a7439b",
  "invoice_number": "1065982",
  "source_file_name": "FergusonEnterprisesLLC_INV-1065982.pdf",
  "quickbooks_vendor_id": "6",
  "quickbooks_account_id": "113",
  "existing_quickbooks_bill_id": null
}

Time

05/11/2026

Event

QB BILL CREATED

Message

QuickBooks Bill created.

Payload

{
  "path": "multi_category_direct",
  "message": "QuickBooks Bill created from invoice import.",
  "process_key": "05-12-2026-024-INV-002-PART-02",
  "make_trace_id": "make-20260511_215348_692",
  "bill_import_id": "bill_41d3186bf2834e218d1eaa7cd5a7439b",
  "source_file_name": "FergusonEnterprisesLLC_INV-1065982.pdf",
  "quickbooks_bill_id": "290",
  "quickbooks_payload": {
    "path": "multi_category_direct",
    "total": "7202.62",
    "due_date": "2025-02-05",
    "doc_number": "1065982",
    "vendor_ref": "6",
    "account_ref": "113",
    "jkath_terms": "Net 30",
    "vendor_terms": "Net 10th Prox",
    "quickbooks_bill_id": "290"
  },
  "quickbooks_account_id": "113",
  "resolved_expense_category_id": "cat_173f2c1a36d74231bf0b9d9c755c7b0d"
}

Time

05/11/2026

Event

ATTACHMENT UPLOADED

Message

Source file attached to the QuickBooks Bill.

Payload

{
  "path": "multi_category_direct",
  "message": "Source file uploaded to QuickBooks Bill.",
  "process_key": "05-12-2026-024-INV-002-PART-02",
  "make_trace_id": "make-20260511_215348_692",
  "bill_import_id": "bill_41d3186bf2834e218d1eaa7cd5a7439b",
  "source_file_name": "FergusonEnterprisesLLC_INV-1065982.pdf",
  "attachment_payload": {
    "path": "multi_category_direct",
    "file_name": "",
    "attachment_id": "",
    "quickbooks_bill_id": "290"
  },
  "quickbooks_bill_id": "290"
}

Time

05/11/2026

Event

FILE MOVED

Message

Final invoice file moved.

Payload

{
  "path": "multi_category_direct",
  "status": "CREATED_IN_QBO",
  "message": "Processed invoice file moved after QuickBooks Bill creation.",
  "outcome": "processed",
  "process_key": "05-12-2026-024-INV-002-PART-02",
  "make_trace_id": "make-20260511_215348_692",
  "bill_import_id": "bill_41d3186bf2834e218d1eaa7cd5a7439b",
  "final_file_name": "FergusonEnterprisesLLC_INV-1065982.pdf",
  "source_file_name": "FergusonEnterprisesLLC_INV-1065982.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/7iht9g6ptbf1zk0vfp2jm/FergusonEnterprisesLLC_INV-1065982.pdf?rlkey=kd3dp9cc2lahtzol20b47brfj&dl=0",
  "quickbooks_bill_id": "290",
  "multi_invoice_group_id": "bill_70511d349be349d69de13635e5d92068"
}