Invoice Record
05-12-2026-026-INV-005-PART-02
Needs Review
Document needs human review before bill creation. Reason: Claude marked the document as not billable for QuickBooks bill creation (type: unknown).
Status
Needs review
Invoice
unk-000000-5075
Total
$5,075.00
Invoice data
- Detected vendor
- Not parsed
- Matched vendor
- Unmatched
- Matched alias
- No alias
- Category
- Not assigned
- Category method
- Not selected
- Invoice date
- Not set
- Due date
- Not set
- Vendor terms
- Not set
- Jkath terms
- Net 30
- QB Transaction ID
- Not created
File result
- Final file
- Jeremy Wenstad IMG_4687_REVIEW.pdf
- Outcome
- needs_review
- Details
- Document needs human review before bill creation. Reason: Claude marked the document as not billable for QuickBooks bill creation (type: unknown).
Processing Context
- Invoice ID
- 05-12-2026-026-INV-005-PART-02
- Run ID
- 05-12-2026-026
- Source folder
- /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
- Source file
- Jeremy Wenstad IMG_4687.pdf
Stored payloads
Claude parse payload
{
"tax": 0,
"notes": "Second project section from the same handwritten notes page. No vendor name, invoice number, or date present. Appears to be an internal cost tracking record. Invoice number was generated using missing-number rule with null vendor prefix replaced by 'unk'.",
"terms": null,
"total": 5075,
"due_date": null,
"shipping": 0,
"subtotal": 5075,
"confidence": {
"total": 0.7,
"vendor_name": 0,
"invoice_date": 0,
"project_name": 0.85,
"invoice_number": 0.2
},
"line_items": [
{
"qty": null,
"amount": 4975,
"unit_price": null,
"description": "Trim/Porch"
},
{
"qty": null,
"amount": 100,
"unit_price": null,
"description": "Materials"
}
],
"vendor_name": null,
"invoice_date": null,
"project_name": "Lakeview",
"document_type": "unknown",
"invoice_number": "unk-000000-5075",
"is_billable_invoice": false
}Vendor match payload
No payload stored.
QB payload
No payload stored.
Raw payload
{
"multi_invoice_count": 3,
"multi_invoice_index": 2,
"multi_invoice_group_id": "bill_04be4612e5cd443bb244f7b6bfebac19",
"multi_invoice_source_payload": {
"notes": "This PDF contains a single handwritten page with three separate project cost entries: 43rd Ave (total $10,005), Lakeview (total $5,075), and West River (total $5,800). There is no vendor name, invoice number, or date anywhere on the document. This appears to be an internal job cost tracking sheet rather than a formal vendor invoice. All three entries have been extracted as separate objects. Human review is strongly recommended before entering into accounts payable. OCR confidence is reduced due to handwritten content.",
"invoices": [
{
"tax": 0,
"notes": "Handwritten notes page with no vendor name, no invoice number, and no date. This appears to be an internal cost tracking or job log sheet rather than a formal vendor invoice. Invoice number was generated using missing-number rule with null vendor prefix replaced by 'unk'. Three separate project sections are recorded on the same page and extracted as separate invoice objects. OCR quality is low due to handwritten content.",
"terms": null,
"total": 10005,
"due_date": null,
"shipping": 0,
"subtotal": 10005,
"confidence": {
"total": 0.7,
"vendor_name": 0,
"invoice_date": 0,
"project_name": 0.85,
"invoice_number": 0.2
},
"line_items": [
{
"qty": null,
"amount": 8700,
"unit_price": null,
"description": "Framing"
},
{
"qty": null,
"amount": 1305,
"unit_price": null,
"description": "Materials"
}
],
"vendor_name": null,
"invoice_date": null,
"project_name": "43rd Ave",
"document_type": "unknown",
"invoice_number": "unk-000000-10005",
"is_billable_invoice": false
},
{
"tax": 0,
"notes": "Second project section from the same handwritten notes page. No vendor name, invoice number, or date present. Appears to be an internal cost tracking record. Invoice number was generated using missing-number rule with null vendor prefix replaced by 'unk'.",
"terms": null,
"total": 5075,
"due_date": null,
"shipping": 0,
"subtotal": 5075,
"confidence": {
"total": 0.7,
"vendor_name": 0,
"invoice_date": 0,
"project_name": 0.85,
"invoice_number": 0.2
},
"line_items": [
{
"qty": null,
"amount": 4975,
"unit_price": null,
"description": "Trim/Porch"
},
{
"qty": null,
"amount": 100,
"unit_price": null,
"description": "Materials"
}
],
"vendor_name": null,
"invoice_date": null,
"project_name": "Lakeview",
"document_type": "unknown",
"invoice_number": "unk-000000-5075",
"is_billable_invoice": false
},
{
"tax": 0,
"notes": "Third project section from the same handwritten notes page. No vendor name, invoice number, or date present. Appears to be an internal cost tracking record. Invoice number was generated using missing-number rule with null vendor prefix replaced by 'unk'.",
"terms": null,
"total": 5800,
"due_date": null,
"shipping": 0,
"subtotal": 5800,
"confidence": {
"total": 0.7,
"vendor_name": 0,
"invoice_date": 0,
"project_name": 0.85,
"invoice_number": 0.2
},
"line_items": [
{
"qty": null,
"amount": 4800,
"unit_price": null,
"description": "Demo"
},
{
"qty": null,
"amount": 1000,
"unit_price": null,
"description": "Materials"
}
],
"vendor_name": null,
"invoice_date": null,
"project_name": "West River",
"document_type": "unknown",
"invoice_number": "unk-000000-5800",
"is_billable_invoice": false
}
]
}
}Invoice Timeline
Time
05/11/2026
Event
PARSE COMPLETED
Message
Claude extraction parsed and stored from a multi-invoice PDF.
Payload
{
"total": "5075",
"message": "Claude extraction parsed and stored.",
"due_date": null,
"jkath_terms": "Net 30",
"process_key": "05-12-2026-026-INV-005",
"vendor_name": null,
"claude_model": "claude-sonnet-4-6",
"input_tokens": "2970",
"invoice_date": null,
"vendor_terms": null,
"make_trace_id": "make-20260511_230756_287",
"output_tokens": "1088",
"bill_import_id": "bill_04be4612e5cd443bb244f7b6bfebac19",
"invoice_number": "unk-000000-5075",
"vendor_due_date": null,
"source_file_name": "Jeremy Wenstad IMG_4687.pdf",
"claude_message_id": "msg_01CkA8t3FBWPFPPMN3jio4Hk",
"multi_invoice_count": 3,
"multi_invoice_index": 2
}