JkathBusiness Portal

Invoice Record

05-12-2026-026-INV-010

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Needs Review

Document needs human review before bill creation. Reason: Claude marked the document as not billable for QuickBooks bill creation (type: statement).

View Invoice in Dropbox

Status

Needs review

Invoice

14024705

Total

$1,906.24

Invoice data

Detected vendor
Acme Tools
Matched vendor
Unmatched
Matched alias
No alias
Category
Not assigned
Category method
Not selected
Invoice date
02/25/2025
Due date
03/27/2025
Vendor terms
Not set
Jkath terms
Net 30
QB Transaction ID
Not created

File result

Outcome
needs_review
Details
Document needs human review before bill creation. Reason: Claude marked the document as not billable for QuickBooks bill creation (type: statement).
View Invoice in Dropbox

Processing Context

Invoice ID
05-12-2026-026-INV-010
Run ID
05-12-2026-026
Source folder
/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
Source file
KDAHL_STATEMENT_M228121354.pdf
Stored payloads

Claude parse payload

{
  "tax": 0,
  "notes": "This is a monthly account statement dated 3/03/25, not a standard unpaid vendor invoice. The single line item references invoice number 14024705 dated 2/25/25 with PO 'Shop 2-17'. The invoice_number field has been populated with the referenced invoice number 14024705 from the statement line. A 3% credit card processing fee applies if paying by credit card. is_billable_invoice set to false because this is a statement; the underlying invoice 14024705 should be the billable document.",
  "terms": null,
  "total": 1906.24,
  "due_date": null,
  "shipping": 0,
  "subtotal": 1906.24,
  "confidence": {
    "total": 0.99,
    "vendor_name": 0.99,
    "invoice_date": 0.95,
    "project_name": 0.9,
    "invoice_number": 0.9
  },
  "line_items": [
    {
      "qty": null,
      "amount": 1906.24,
      "unit_price": null,
      "description": "Invoice 14024705 - PO: Shop 2-17"
    }
  ],
  "vendor_name": "Acme Tools",
  "invoice_date": "2025-02-25",
  "project_name": "Shop 2-17",
  "document_type": "statement",
  "invoice_number": "14024705",
  "is_billable_invoice": false
}

Vendor match payload

No payload stored.

QB payload

No payload stored.

Raw payload

{
  "run_id": "run_d3dcb6acd0044649867411b977067fec",
  "source": "make.com",
  "run_key": "05-12-2026-026",
  "make_trace_id": "make-20260511_230756_287",
  "source_file_name": "KDAHL_STATEMENT_M228121354.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/KDAHL_STATEMENT_M228121354.pdf",
  "source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABinw",
  "source_dropbox_rev": "0165196d21c738800000003549f4393",
  "multi_invoice_count": 1,
  "multi_invoice_index": 1,
  "source_content_hash": "19fba764b702658e5b8e5293e680ed44864bff6984fdf02d2e9979b77777e45e",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/KDAHL_STATEMENT_M228121354.pdf",
  "multi_invoice_group_id": "bill_4758a63c890d44568a21d85d194cbeb9",
  "processing_dropbox_rev": "01651970c7e7ad900000003549f4393",
  "multi_invoice_source_payload": {
    "notes": "PDF contains a single account statement from Acme Tools (Grand Forks, ND) for customer J Kath, account 20811. Statement date is 3/03/25. Only one transaction line is present referencing invoice 14024705. The entire balance of $1,906.24 is current (not past due).",
    "invoices": [
      {
        "tax": 0,
        "notes": "This is a monthly account statement dated 3/03/25, not a standard unpaid vendor invoice. The single line item references invoice number 14024705 dated 2/25/25 with PO 'Shop 2-17'. The invoice_number field has been populated with the referenced invoice number 14024705 from the statement line. A 3% credit card processing fee applies if paying by credit card. is_billable_invoice set to false because this is a statement; the underlying invoice 14024705 should be the billable document.",
        "terms": null,
        "total": 1906.24,
        "due_date": null,
        "shipping": 0,
        "subtotal": 1906.24,
        "confidence": {
          "total": 0.99,
          "vendor_name": 0.99,
          "invoice_date": 0.95,
          "project_name": 0.9,
          "invoice_number": 0.9
        },
        "line_items": [
          {
            "qty": null,
            "amount": 1906.24,
            "unit_price": null,
            "description": "Invoice 14024705 - PO: Shop 2-17"
          }
        ],
        "vendor_name": "Acme Tools",
        "invoice_date": "2025-02-25",
        "project_name": "Shop 2-17",
        "document_type": "statement",
        "invoice_number": "14024705",
        "is_billable_invoice": false
      }
    ]
  }
}

Invoice Timeline

Time

05/11/2026

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

Payload
{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "KDAHL_STATEMENT_M228121354.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/KDAHL_STATEMENT_M228121354.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/KDAHL_STATEMENT_M228121354.pdf"
}

Time

05/11/2026

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

Payload
{
  "total": "1906.24",
  "message": "Claude extraction parsed and stored.",
  "due_date": "2025-03-27",
  "jkath_terms": "Net 30",
  "process_key": "05-12-2026-026-INV-010",
  "vendor_name": "Acme Tools",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3248",
  "invoice_date": "2025-02-25",
  "vendor_terms": null,
  "make_trace_id": "make-20260511_230756_287",
  "output_tokens": "492",
  "bill_import_id": "bill_4758a63c890d44568a21d85d194cbeb9",
  "invoice_number": "14024705",
  "vendor_due_date": null,
  "source_file_name": "KDAHL_STATEMENT_M228121354.pdf",
  "claude_message_id": "msg_01QWGpKLAMyYsa9wmYXdXbpX",
  "multi_invoice_count": 1,
  "multi_invoice_index": 1
}

Time

05/11/2026

Event

FILE MOVED

Message

Final invoice file moved.

Payload
{
  "path": "needs_review_non_invoice_document",
  "notes": "This is a monthly account statement dated 3/03/25, not a standard unpaid vendor invoice. The single line item references invoice number 14024705 dated 2/25/25 with PO 'Shop 2-17'. The invoice_number field has been populated with the referenced invoice number 14024705 from the statement line. A 3% credit card processing fee applies if paying by credit card. is_billable_invoice set to false because this is a statement; the underlying invoice 14024705 should be the billable document.",
  "total": "1906.24",
  "status": "NEEDS_REVIEW",
  "message": "Reviewable document moved to review folder.",
  "outcome": "needs_review",
  "process_key": "05-12-2026-026-INV-010",
  "vendor_name": "Acme Tools",
  "invoice_date": "2025-02-25",
  "document_type": "statement",
  "make_trace_id": "make-20260511_230756_287",
  "review_reason": "Claude marked the document as not billable for QuickBooks bill creation (type: statement)",
  "bill_import_id": "bill_4758a63c890d44568a21d85d194cbeb9",
  "invoice_number": "14024705",
  "final_file_name": "KDAHL_STATEMENT_M228121354_REVIEW.pdf",
  "final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/05 Review/KDAHL_STATEMENT_M228121354_REVIEW.pdf",
  "source_file_name": "KDAHL_STATEMENT_M228121354.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/KDAHL_STATEMENT_M228121354.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/othdf61713fysxr3ztinh/KDAHL_STATEMENT_M228121354_REVIEW.pdf?rlkey=9bqqr2cbst6c8kqvyn5zko4th&dl=0",
  "is_billable_invoice": "false",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/KDAHL_STATEMENT_M228121354.pdf",
  "multi_invoice_group_id": "bill_4758a63c890d44568a21d85d194cbeb9"
}