Bill Created Successfully
QuickBooks Bill created successfully. Source file attached to the Bill.
Status
Created in QB
Invoice
225006
Total
$527.00
Invoice data
- Detected vendor
- Limitless Exposure LLC
- Matched vendor
- Limitless Exposure LLC
- Matched alias
- Limitless Exposure LLC
- Category
- Marketing & Advertising:Marketing- Website
- Category method
- Claude category selection
- Invoice date
- 03/01/2025
- Due date
- 03/31/2025
- Vendor terms
- Net 15
- Jkath terms
- Net 30
- QB Bill ID
- 306
Category reason
The invoice from Limitless Exposure LLC covers web hosting for www.JKATH.com, domain registration, and a WooCommerce software license — all directly tied to maintaining the company's website. The project context 'Web Services 2025-2026' further confirms this is website-related spend. While the software licensing line item could partially fit 'Computer, Internet, & Software', the dominant nature of the invoice (hosting + domain + website plugin) and the existence of a dedicated 'Marketing- Website' subcategory make that the most precise match. The 'Marketing- Website' category (id=cat_bc1043051876437ca92797d7660b398a) is the most specific and appropriate choice over the broader Marketing & Advertising or Computer/Internet/Software categories.
File result
- Final file
- LimitlessExposureLLC_INV-225006.pdf
- Outcome
- processed
- Details
- QuickBooks Bill created successfully. Source file attached to the Bill.
Processing Context
- Invoice ID
- 05-12-2026-026-INV-011
- Run ID
- 05-12-2026-026
- Source folder
- /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
- Source file
- Invoice_225006_from_Limitless_Exposure_LLC.pdf
Stored payloads
Claude parse payload
{
"tax": 0,
"notes": null,
"terms": "Net 15",
"total": 527,
"due_date": "2025-03-16",
"shipping": 0,
"subtotal": 527,
"confidence": {
"total": 1,
"vendor_name": 1,
"invoice_date": 1,
"project_name": 1,
"invoice_number": 1
},
"line_items": [
{
"qty": 1,
"amount": 349,
"unit_price": 349,
"description": "WEB HOSTING: 1-year website hosting (www.JKATH.com) - Service Dates: 03/25/2025 - 3/24/2026"
},
{
"qty": 1,
"amount": 79,
"unit_price": 79,
"description": "DOMAIN REGISTRATION (1 year) - Service Dates: 03/25/2025 - 3/24/2026"
},
{
"qty": 1,
"amount": 99,
"unit_price": 99,
"description": "SOFTWARE LICENSING - Woocommerce Advanced Variations: Annual license subscription for advanced variation swatch functionality. Renews annually on the same date."
}
],
"vendor_name": "Limitless Exposure LLC",
"invoice_date": "2025-03-01",
"project_name": "Web Services 2025-2026",
"document_type": "invoice",
"invoice_number": "225006",
"is_billable_invoice": true
}Vendor match payload
{
"alias_lookup": {
"found": true,
"alias_id": "cmp1abls2009yagtbmv9adu9l",
"vendor_id": "vend_40d6cde5b5584b3a99f6bfbbb30d5ab0",
"alias_name": "Limitless Exposure LLC",
"canonical_name": "Limitless Exposure LLC",
"category_count": 3,
"category_options": [
{
"name": "Computer, Internet, & Software",
"notes": "Mapped from JKath historical QuickBooks export: Computer, Internet, & Software (1).",
"expense_category_id": "cat_a14fcd4c0e5d4fde8e584f03fa8701b9",
"fully_qualified_name": "Computer, Internet, & Software",
"quickbooks_account_id": "143",
"vendor_expense_category_id": "cmp1bb3e1006013pf194h3qo1"
},
{
"name": "Marketing & Advertising",
"notes": "Mapped from JKath historical QuickBooks export: Marketing & Advertising (4).",
"expense_category_id": "cat_a705d1f61e88472eaa53b4d214bbb5c9",
"fully_qualified_name": "Marketing & Advertising",
"quickbooks_account_id": "148",
"vendor_expense_category_id": "cmp1bb3gn006213pfv08dl0ot"
},
{
"name": "Marketing- Website",
"notes": "Mapped from JKath historical QuickBooks export: Marketing & Advertising:Marketing- Website (18).",
"expense_category_id": "cat_bc1043051876437ca92797d7660b398a",
"fully_qualified_name": "Marketing & Advertising:Marketing- Website",
"quickbooks_account_id": "150",
"vendor_expense_category_id": "cmp1bb3j7006413pfclcxxk64"
}
],
"expense_category_id": null,
"normalized_alias_key": "limitless exposure llc",
"quickbooks_vendor_id": "54",
"quickbooks_account_id": null,
"default_expense_account": null,
"invoice_processing_notes": null,
"missing_category_options": false
},
"category_selection": {
"reason": "The invoice from Limitless Exposure LLC covers web hosting for www.JKATH.com, domain registration, and a WooCommerce software license — all directly tied to maintaining the company's website. The project context 'Web Services 2025-2026' further confirms this is website-related spend. While the software licensing line item could partially fit 'Computer, Internet, & Software', the dominant nature of the invoice (hosting + domain + website plugin) and the existence of a dedicated 'Marketing- Website' subcategory make that the most precise match. The 'Marketing- Website' category (id=cat_bc1043051876437ca92797d7660b398a) is the most specific and appropriate choice over the broader Marketing & Advertising or Computer/Internet/Software categories.",
"confidence": 0.82,
"category_name": "Marketing- Website",
"expense_category_id": "cat_bc1043051876437ca92797d7660b398a",
"quickbooks_account_id": "150",
"selected_expense_category_id": "cat_bc1043051876437ca92797d7660b398a",
"selected_expense_category_name": "Marketing- Website"
}
}QB payload
{
"lookup": {
"quickbooks_vendor_id": "54",
"quickbooks_account_id": "150",
"existing_quickbooks_bill_id": null
},
"bill_created": {
"path": "multi_category_direct",
"total": "527.00",
"due_date": "2025-03-31",
"doc_number": "225006",
"vendor_ref": "54",
"account_ref": "150",
"jkath_terms": "Net 30",
"vendor_terms": "Net 15",
"quickbooks_bill_id": "306",
"resolved_expense_category_id": "cat_bc1043051876437ca92797d7660b398a"
},
"attachment_uploaded": {
"path": "multi_category_direct",
"file_name": "",
"attachment_id": "",
"quickbooks_bill_id": "306"
}
}Raw payload
{
"run_id": "run_d3dcb6acd0044649867411b977067fec",
"source": "make.com",
"run_key": "05-12-2026-026",
"make_trace_id": "make-20260511_230756_287",
"source_file_name": "Invoice_225006_from_Limitless_Exposure_LLC.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Invoice_225006_from_Limitless_Exposure_LLC.pdf",
"source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABimw",
"source_dropbox_rev": "0165196d21f1a4a00000003549f4393",
"multi_invoice_count": 1,
"multi_invoice_index": 1,
"source_content_hash": "3155fe201189cbdb7081130152f2bdbe2e3f3e3054eca4cc95acd0b57b932712",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Invoice_225006_from_Limitless_Exposure_LLC.pdf",
"multi_invoice_group_id": "bill_06f9ac15004a46f4a7b0a5df7fcf8122",
"processing_dropbox_rev": "01651970d3e4df000000003549f4393",
"multi_invoice_source_payload": {
"notes": "Single invoice in PDF. All fields clearly printed and legible. No tax or shipping charges present.",
"invoices": [
{
"tax": 0,
"notes": null,
"terms": "Net 15",
"total": 527,
"due_date": "2025-03-16",
"shipping": 0,
"subtotal": 527,
"confidence": {
"total": 1,
"vendor_name": 1,
"invoice_date": 1,
"project_name": 1,
"invoice_number": 1
},
"line_items": [
{
"qty": 1,
"amount": 349,
"unit_price": 349,
"description": "WEB HOSTING: 1-year website hosting (www.JKATH.com) - Service Dates: 03/25/2025 - 3/24/2026"
},
{
"qty": 1,
"amount": 79,
"unit_price": 79,
"description": "DOMAIN REGISTRATION (1 year) - Service Dates: 03/25/2025 - 3/24/2026"
},
{
"qty": 1,
"amount": 99,
"unit_price": 99,
"description": "SOFTWARE LICENSING - Woocommerce Advanced Variations: Annual license subscription for advanced variation swatch functionality. Renews annually on the same date."
}
],
"vendor_name": "Limitless Exposure LLC",
"invoice_date": "2025-03-01",
"project_name": "Web Services 2025-2026",
"document_type": "invoice",
"invoice_number": "225006",
"is_billable_invoice": true
}
]
}
}Invoice Timeline
Time
05/11/2026
Event
FILE CLAIMED
Message
Source file claimed by Make scenario.
Payload
{
"message": "Claimed invoice file and moved into processing.",
"source_file_name": "Invoice_225006_from_Limitless_Exposure_LLC.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Invoice_225006_from_Limitless_Exposure_LLC.pdf",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Invoice_225006_from_Limitless_Exposure_LLC.pdf"
}Time
05/11/2026
Event
PARSE COMPLETED
Message
Claude extraction parsed and stored.
Payload
{
"total": "527.00",
"message": "Claude extraction parsed and stored.",
"due_date": "2025-03-31",
"jkath_terms": "Net 30",
"process_key": "05-12-2026-026-INV-011",
"vendor_name": "Limitless Exposure LLC",
"claude_model": "claude-sonnet-4-6",
"input_tokens": "3257",
"invoice_date": "2025-03-01",
"vendor_terms": "Net 15",
"make_trace_id": "make-20260511_230756_287",
"output_tokens": "502",
"bill_import_id": "bill_06f9ac15004a46f4a7b0a5df7fcf8122",
"invoice_number": "225006",
"vendor_due_date": "2025-03-16",
"source_file_name": "Invoice_225006_from_Limitless_Exposure_LLC.pdf",
"claude_message_id": "msg_012eb4i2r7vojUPDjJyNb5QT",
"multi_invoice_count": 1,
"multi_invoice_index": 1
}Time
05/11/2026
Event
ALIAS LOOKUP COMPLETED
Message
Vendor alias lookup matched a portal vendor.
Payload
{
"found": true,
"message": "Looked up parsed vendor name against portal aliases.",
"alias_id": "cmp1abls2009yagtbmv9adu9l",
"vendor_id": "vend_40d6cde5b5584b3a99f6bfbbb30d5ab0",
"process_key": "05-12-2026-026-INV-011",
"vendor_name": "Limitless Exposure LLC",
"make_trace_id": "make-20260511_230756_287",
"bill_import_id": "bill_06f9ac15004a46f4a7b0a5df7fcf8122",
"canonical_name": "Limitless Exposure LLC",
"category_count": 3,
"invoice_number": "225006",
"category_options": [
{
"name": "Computer, Internet, & Software",
"notes": "Mapped from JKath historical QuickBooks export: Computer, Internet, & Software (1).",
"expense_category_id": "cat_a14fcd4c0e5d4fde8e584f03fa8701b9",
"fully_qualified_name": "Computer, Internet, & Software",
"quickbooks_account_id": "143",
"vendor_expense_category_id": "cmp1bb3e1006013pf194h3qo1"
},
{
"name": "Marketing & Advertising",
"notes": "Mapped from JKath historical QuickBooks export: Marketing & Advertising (4).",
"expense_category_id": "cat_a705d1f61e88472eaa53b4d214bbb5c9",
"fully_qualified_name": "Marketing & Advertising",
"quickbooks_account_id": "148",
"vendor_expense_category_id": "cmp1bb3gn006213pfv08dl0ot"
},
{
"name": "Marketing- Website",
"notes": "Mapped from JKath historical QuickBooks export: Marketing & Advertising:Marketing- Website (18).",
"expense_category_id": "cat_bc1043051876437ca92797d7660b398a",
"fully_qualified_name": "Marketing & Advertising:Marketing- Website",
"quickbooks_account_id": "150",
"vendor_expense_category_id": "cmp1bb3j7006413pfclcxxk64"
}
],
"source_file_name": "Invoice_225006_from_Limitless_Exposure_LLC.pdf",
"expense_category_id": null,
"normalized_alias_key": "limitless exposure llc",
"quickbooks_vendor_id": "54",
"default_expense_account": null,
"missing_category_options": false
}Time
05/11/2026
Event
CATEGORY SELECTION COMPLETED
Message
Expense category selected for bill import.
Payload
{
"message": "Claude selected an expense category from allowed portal options.",
"process_key": "05-12-2026-026-INV-011",
"vendor_name": "Limitless Exposure LLC",
"category_name": "Marketing- Website",
"make_trace_id": "make-20260511_230756_287",
"bill_import_id": "bill_06f9ac15004a46f4a7b0a5df7fcf8122",
"source_file_name": "Invoice_225006_from_Limitless_Exposure_LLC.pdf",
"selection_payload": {
"reason": "The invoice from Limitless Exposure LLC covers web hosting for www.JKATH.com, domain registration, and a WooCommerce software license — all directly tied to maintaining the company's website. The project context 'Web Services 2025-2026' further confirms this is website-related spend. While the software licensing line item could partially fit 'Computer, Internet, & Software', the dominant nature of the invoice (hosting + domain + website plugin) and the existence of a dedicated 'Marketing- Website' subcategory make that the most precise match. The 'Marketing- Website' category (id=cat_bc1043051876437ca92797d7660b398a) is the most specific and appropriate choice over the broader Marketing & Advertising or Computer/Internet/Software categories.",
"confidence": 0.82,
"selected_expense_category_id": "cat_bc1043051876437ca92797d7660b398a",
"selected_expense_category_name": "Marketing- Website"
},
"expense_category_id": "cat_bc1043051876437ca92797d7660b398a",
"quickbooks_account_id": "150"
}Time
05/11/2026
Event
QB LOOKUP COMPLETED
Message
QuickBooks vendor, account, and duplicate bill lookup completed.
Payload
{
"path": "multi_category_direct",
"message": "QuickBooks lookup completed before create-or-duplicate routing.",
"process_key": "05-12-2026-026-INV-011",
"vendor_name": "Limitless Exposure LLC",
"make_trace_id": "make-20260511_230756_287",
"bill_import_id": "bill_06f9ac15004a46f4a7b0a5df7fcf8122",
"invoice_number": "225006",
"source_file_name": "Invoice_225006_from_Limitless_Exposure_LLC.pdf",
"quickbooks_vendor_id": "54",
"quickbooks_account_id": "150",
"existing_quickbooks_bill_id": null
}Time
05/11/2026
Event
QB BILL CREATED
Message
QuickBooks Bill created.
Payload
{
"path": "multi_category_direct",
"message": "QuickBooks Bill created from invoice import.",
"process_key": "05-12-2026-026-INV-011",
"make_trace_id": "make-20260511_230756_287",
"bill_import_id": "bill_06f9ac15004a46f4a7b0a5df7fcf8122",
"source_file_name": "Invoice_225006_from_Limitless_Exposure_LLC.pdf",
"quickbooks_bill_id": "306",
"quickbooks_payload": {
"path": "multi_category_direct",
"total": "527.00",
"due_date": "2025-03-31",
"doc_number": "225006",
"vendor_ref": "54",
"account_ref": "150",
"jkath_terms": "Net 30",
"vendor_terms": "Net 15",
"quickbooks_bill_id": "306"
},
"quickbooks_account_id": "150",
"resolved_expense_category_id": "cat_bc1043051876437ca92797d7660b398a"
}Time
05/11/2026
Event
ATTACHMENT UPLOADED
Message
Source file attached to the QuickBooks Bill.
Payload
{
"path": "multi_category_direct",
"message": "Source file uploaded to QuickBooks Bill.",
"process_key": "05-12-2026-026-INV-011",
"make_trace_id": "make-20260511_230756_287",
"bill_import_id": "bill_06f9ac15004a46f4a7b0a5df7fcf8122",
"source_file_name": "Invoice_225006_from_Limitless_Exposure_LLC.pdf",
"attachment_payload": {
"path": "multi_category_direct",
"file_name": "",
"attachment_id": "",
"quickbooks_bill_id": "306"
},
"quickbooks_bill_id": "306"
}Time
05/11/2026
Event
FILE MOVED
Message
Final invoice file moved.
Payload
{
"path": "multi_category_direct",
"status": "CREATED_IN_QBO",
"message": "Processed invoice file moved after QuickBooks Bill creation.",
"outcome": "processed",
"process_key": "05-12-2026-026-INV-011",
"make_trace_id": "make-20260511_230756_287",
"bill_import_id": "bill_06f9ac15004a46f4a7b0a5df7fcf8122",
"final_file_name": "LimitlessExposureLLC_INV-225006.pdf",
"source_file_name": "Invoice_225006_from_Limitless_Exposure_LLC.pdf",
"dropbox_shared_url": "https://www.dropbox.com/scl/fi/rx43wyfppagam9xk6l3iw/LimitlessExposureLLC_INV-225006.pdf?rlkey=0n1d6dkyp4xxqkpz4sn70qn6m&dl=0",
"quickbooks_bill_id": "306",
"multi_invoice_group_id": "bill_06f9ac15004a46f4a7b0a5df7fcf8122"
}