Bill Created Successfully
QuickBooks Bill created successfully. Source file attached to the Bill.
Status
Created in QB
Invoice
0882558
Total
$12,925.00
Invoice data
- Detected vendor
- Ferguson Enterprises LLC
- Matched vendor
- Ferguson Enterprises LLC
- Matched alias
- Ferguson Enterprises LLC
- Category
- Building Materials:Appliances
- Category method
- Claude category selection
- Invoice date
- 02/28/2025
- Due date
- 03/30/2025
- Vendor terms
- NET 10TH PROX
- Jkath terms
- Net 30
- QB Bill ID
- 310
Category reason
All line items are Thermador branded kitchen appliances: a custom panel dishwasher (TDWHD660EPR), an integrated refrigerator with two drawers (TT42IT100NP), and a pro speed oven (TMC30WP), along with associated Thermador rebates. These are clearly appliances for a residential construction/remodel project (ZAWOYSKI - 5503 LAKEVIEW DR), matching the Appliances category rather than the Plumbing category.
File result
- Outcome
- processed
- Details
- QuickBooks Bill created successfully. Source file attached to the Bill.
Processing Context
- Invoice ID
- 05-12-2026-026-INV-013-PART-03
- Run ID
- 05-12-2026-026
- Source folder
- /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
- Source file
- Ferguson - only enter BENTWOOD invoices perKK.pdf
Stored payloads
Claude parse payload
{
"tax": 0,
"notes": "Vendor branch #1657 omitted from vendor_name. Tax code MNI indicates tax-exempt (no tax). Two Thermador rebate line items appear as negative amounts reducing the total. Delivery line item was $0.00 and excluded.",
"terms": "NET 10TH PROX",
"total": 12925,
"due_date": null,
"shipping": 0,
"subtotal": 12925,
"confidence": {
"total": 0.99,
"vendor_name": 0.99,
"invoice_date": 0.99,
"project_name": 0.95,
"invoice_number": 0.99
},
"line_items": [
{
"qty": 1,
"amount": 1999,
"unit_price": 1999,
"description": "*CVR* CCY LFA 24 CUST PNL SAPPHIRE - TDWHD660EPR (Serial: 104080201222004172)"
},
{
"qty": 1,
"amount": -1499,
"unit_price": 1499,
"description": "THERMADOR BUY 1-2 GET 1 FREE REBATE - THERMADORREBTEVF"
},
{
"qty": 1,
"amount": 11625,
"unit_price": 11625,
"description": "*CVR* CCY LF 42 INTEG FD 2DWR E-ST - TT42IT100NP (Serial: 224050201101001469)"
},
{
"qty": 1,
"amount": 3149,
"unit_price": 3149,
"description": "*CVR* CCY PRO SPEED OVEN 30 208-240 - TMC30WP (Serial: 904095941989778094)"
},
{
"qty": 1,
"amount": -2349,
"unit_price": 2349,
"description": "THERMADOR BUY 1-2 GET 1 FREE REBATE - THERMADORREBTEVF"
}
],
"vendor_name": "Ferguson Enterprises LLC",
"invoice_date": "2025-02-28",
"project_name": "ZAWOYSKI - 5503 LAKEVIEW DR",
"document_type": "invoice",
"invoice_number": "0882558",
"is_billable_invoice": true
}Vendor match payload
{
"alias_lookup": {
"found": true,
"alias_id": "alias_1e2f326fecee46f5b955324a2e70975d",
"vendor_id": "vendor_15ec102255844f479fc29f8cb9362b73",
"alias_name": "Ferguson Enterprises LLC",
"canonical_name": "Ferguson Enterprises LLC",
"category_count": 2,
"category_options": [
{
"name": "Appliances",
"notes": "Mapped from JKath historical QuickBooks export: Building Materials:Appliances (52).",
"expense_category_id": "cat_6815fb48c53f4221ad0130eaa34c6238",
"fully_qualified_name": "Building Materials:Appliances",
"quickbooks_account_id": "104",
"vendor_expense_category_id": "cmp1baudl001213pfmu17sj8z"
},
{
"name": "Plumbing",
"notes": "Mapped from JKath historical QuickBooks export: Building Materials:Plumbing (100).",
"expense_category_id": "cat_173f2c1a36d74231bf0b9d9c755c7b0d",
"fully_qualified_name": "Building Materials:Plumbing",
"quickbooks_account_id": "113",
"vendor_expense_category_id": "cmp1baug5001413pfbfb4fs2m"
}
],
"expense_category_id": null,
"normalized_alias_key": "ferguson enterprises llc",
"quickbooks_vendor_id": "6",
"quickbooks_account_id": null,
"default_expense_account": null,
"invoice_processing_notes": "For Ferguson invoices, choose Building Materials for construction materials, plumbing supplies, fixtures, pipes, valves, and job materials. Choose Purchases only for general resale or non-project purchase invoices when the line items are not construction/job materials.",
"missing_category_options": false
},
"category_selection": {
"reason": "All line items are Thermador branded kitchen appliances: a custom panel dishwasher (TDWHD660EPR), an integrated refrigerator with two drawers (TT42IT100NP), and a pro speed oven (TMC30WP), along with associated Thermador rebates. These are clearly appliances for a residential construction/remodel project (ZAWOYSKI - 5503 LAKEVIEW DR), matching the Appliances category rather than the Plumbing category.",
"confidence": 0.97,
"category_name": "Appliances",
"expense_category_id": "cat_6815fb48c53f4221ad0130eaa34c6238",
"quickbooks_account_id": "104",
"selected_expense_category_id": "cat_6815fb48c53f4221ad0130eaa34c6238",
"selected_expense_category_name": "Appliances"
}
}QB payload
{
"lookup": {
"quickbooks_vendor_id": "6",
"quickbooks_account_id": "104",
"existing_quickbooks_bill_id": null
},
"bill_created": {
"path": "multi_category_direct",
"total": "12925.00",
"due_date": "2025-03-30",
"doc_number": "0882558",
"vendor_ref": "6",
"account_ref": "104",
"jkath_terms": "Net 30",
"vendor_terms": "NET 10TH PROX",
"quickbooks_bill_id": "310",
"resolved_expense_category_id": "cat_6815fb48c53f4221ad0130eaa34c6238"
},
"attachment_uploaded": {
"path": "multi_category_direct",
"file_name": "",
"attachment_id": "",
"quickbooks_bill_id": "310"
}
}Raw payload
{
"multi_invoice_count": 6,
"multi_invoice_index": 3,
"multi_invoice_group_id": "bill_6f4fa2d5883f4d2db8a5475c0ef10dbf",
"multi_invoice_source_payload": {
"notes": "PDF contained 6 separate invoices from Ferguson Enterprises LLC (branch #1657, Golden Valley MN). All dated 2025-02-28. Two jobs represented: LODEWYKS (8701 Bentwood Dr, Eden Prairie MN) and ZAWOYSKI (5503 Lakeview Dr, Edina MN). Invoices 1257061 and 1311904 are zero-dollar pre-site service records and are flagged for human review. Invoice 0882558 is tax-exempt (Thermador appliances with rebates). Invoice 0882593 covers taxable items for the same Zawoyski job.",
"invoices": [
{
"tax": 874.32,
"notes": "Vendor branch #1657 omitted from vendor_name. Delivery/haul-away line items were $0.00 and excluded from line_items. Tax is Hennepin Co $874.32.",
"terms": "NET 10TH PROX",
"total": 11130.32,
"due_date": null,
"shipping": 0,
"subtotal": 10256,
"confidence": {
"total": 0.99,
"vendor_name": 0.99,
"invoice_date": 0.99,
"project_name": 0.95,
"invoice_number": 0.99
},
"line_items": [
{
"qty": 1,
"amount": 7679,
"unit_price": 7679,
"description": "30\" Panel-Ready Fridge - BB30IB905SP (Serial: 224070518360006826)"
},
{
"qty": 1,
"amount": 1049,
"unit_price": 1049,
"description": "*CVR* LF 30 BENCHMARK BI BOT FRZR R - BSHV53CM3N (Serial: 104090529714021401)"
},
{
"qty": 1,
"amount": 1329,
"unit_price": 1329,
"description": "CCY BI DW PARE 24 5CYC - ZPRB24C01CPG (Serial: 1305905JYK)"
},
{
"qty": 1,
"amount": 199,
"unit_price": 199,
"description": "*CVR* SOLID PNL RDY DR COMPACT - ZPRPNLC24A"
}
],
"vendor_name": "Ferguson Enterprises LLC",
"invoice_date": "2025-02-28",
"project_name": "LODEWYKS - 8701 BENTWOOD DR",
"document_type": "invoice",
"invoice_number": "0820348",
"is_billable_invoice": true
},
{
"tax": 2.99,
"notes": "Vendor branch #1657 omitted from vendor_name. Source Order references 0820348. Items FOR36SCI6B1 (36\" Induction Range), FPBUILDERVF (F&P Discount Builder Code), and PRD628204L (4FT 4 Wire Range Cord) were ordered but not shipped (qty shipped = 0) and had $0.00 amounts; excluded from line_items. Delivery line item was $0.00 and excluded. Tax is Hennepin Co $2.99.",
"terms": "NET 10TH PROX",
"total": 37.99,
"due_date": null,
"shipping": 0,
"subtotal": 35,
"confidence": {
"total": 0.99,
"vendor_name": 0.99,
"invoice_date": 0.99,
"project_name": 0.95,
"invoice_number": 0.99
},
"line_items": [
{
"qty": 1,
"amount": 15,
"unit_price": 15,
"description": "LFA 1/4 X 1/4 C 60 SS IM CONN - PFX146205"
},
{
"qty": 1,
"amount": 20,
"unit_price": 20,
"description": "LF 3/8X3/8 C 72 DW CONN W/ FHT ELL - PFXSD6C72ET"
}
],
"vendor_name": "Ferguson Enterprises LLC",
"invoice_date": "2025-02-28",
"project_name": "LODEWYKS - 8701 BENTWOOD DR",
"document_type": "invoice",
"invoice_number": "0820397",
"is_billable_invoice": true
},
{
"tax": 0,
"notes": "Vendor branch #1657 omitted from vendor_name. Tax code MNI indicates tax-exempt (no tax). Two Thermador rebate line items appear as negative amounts reducing the total. Delivery line item was $0.00 and excluded.",
"terms": "NET 10TH PROX",
"total": 12925,
"due_date": null,
"shipping": 0,
"subtotal": 12925,
"confidence": {
"total": 0.99,
"vendor_name": 0.99,
"invoice_date": 0.99,
"project_name": 0.95,
"invoice_number": 0.99
},
"line_items": [
{
"qty": 1,
"amount": 1999,
"unit_price": 1999,
"description": "*CVR* CCY LFA 24 CUST PNL SAPPHIRE - TDWHD660EPR (Serial: 104080201222004172)"
},
{
"qty": 1,
"amount": -1499,
"unit_price": 1499,
"description": "THERMADOR BUY 1-2 GET 1 FREE REBATE - THERMADORREBTEVF"
},
{
"qty": 1,
"amount": 11625,
"unit_price": 11625,
"description": "*CVR* CCY LF 42 INTEG FD 2DWR E-ST - TT42IT100NP (Serial: 224050201101001469)"
},
{
"qty": 1,
"amount": 3149,
"unit_price": 3149,
"description": "*CVR* CCY PRO SPEED OVEN 30 208-240 - TMC30WP (Serial: 904095941989778094)"
},
{
"qty": 1,
"amount": -2349,
"unit_price": 2349,
"description": "THERMADOR BUY 1-2 GET 1 FREE REBATE - THERMADORREBTEVF"
}
],
"vendor_name": "Ferguson Enterprises LLC",
"invoice_date": "2025-02-28",
"project_name": "ZAWOYSKI - 5503 LAKEVIEW DR",
"document_type": "invoice",
"invoice_number": "0882558",
"is_billable_invoice": true
},
{
"tax": 1032.37,
"notes": "Vendor branch #1657 omitted from vendor_name. Tax is Edina $1032.37. Delivery line item was $0.00 and excluded. This is a separate invoice from 0882558 for the same job but covers taxable items (job name: ZAWOYSKI TAX ITEMS).",
"terms": "NET 10TH PROX",
"total": 12471.37,
"due_date": null,
"shipping": 0,
"subtotal": 11439,
"confidence": {
"total": 0.99,
"vendor_name": 0.99,
"invoice_date": 0.99,
"project_name": 0.95,
"invoice_number": 0.99
},
"line_items": [
{
"qty": 1,
"amount": 11439,
"unit_price": 11439,
"description": "CCY FS RNGE SS 48 NAT 6 BRNR W/ GRD - TPRG486WDG (Serial: 394100296957000531)"
}
],
"vendor_name": "Ferguson Enterprises LLC",
"invoice_date": "2025-02-28",
"project_name": "ZAWOYSKI - 5503 LAKEVIEW DR",
"document_type": "invoice",
"invoice_number": "0882593",
"is_billable_invoice": true
},
{
"tax": 0,
"notes": "Zero-dollar invoice for JOB PRE SITE service referencing Source Order 0820348. Total is $0.00; needs human review. is_billable_invoice set to false due to zero balance. Vendor branch #1657 omitted from vendor_name.",
"terms": "NET 10TH PROX",
"total": 0,
"due_date": null,
"shipping": 0,
"subtotal": 0,
"confidence": {
"total": 0.99,
"vendor_name": 0.99,
"invoice_date": 0.99,
"project_name": 0.95,
"invoice_number": 0.99
},
"line_items": [],
"vendor_name": "Ferguson Enterprises LLC",
"invoice_date": "2025-02-28",
"project_name": "LODEWYKS - 8701 BENTWOOD DR",
"document_type": "invoice",
"invoice_number": "1257061",
"is_billable_invoice": false
},
{
"tax": 0,
"notes": "Zero-dollar invoice for JOB PRE SITE service referencing Source Order 1311869. Total is $0.00; needs human review. is_billable_invoice set to false due to zero balance. Vendor branch #1657 omitted from vendor_name.",
"terms": "NET 10TH PROX",
"total": 0,
"due_date": null,
"shipping": 0,
"subtotal": 0,
"confidence": {
"total": 0.99,
"vendor_name": 0.99,
"invoice_date": 0.99,
"project_name": 0.95,
"invoice_number": 0.99
},
"line_items": [],
"vendor_name": "Ferguson Enterprises LLC",
"invoice_date": "2025-02-28",
"project_name": "ZAWOYSKI - 5503 LAKEVIEW DR",
"document_type": "invoice",
"invoice_number": "1311904",
"is_billable_invoice": false
}
]
}
}Invoice Timeline
Time
05/11/2026
Event
PARSE COMPLETED
Message
Claude extraction parsed and stored from a multi-invoice PDF.
Payload
{
"total": "12925.00",
"message": "Claude extraction parsed and stored.",
"due_date": "2025-03-30",
"jkath_terms": "Net 30",
"process_key": "05-12-2026-026-INV-013",
"vendor_name": "Ferguson Enterprises LLC",
"claude_model": "claude-sonnet-4-6",
"input_tokens": "15296",
"invoice_date": "2025-02-28",
"vendor_terms": "NET 10TH PROX",
"make_trace_id": "make-20260511_230756_287",
"output_tokens": "2755",
"bill_import_id": "bill_6f4fa2d5883f4d2db8a5475c0ef10dbf",
"invoice_number": "0882558",
"vendor_due_date": null,
"source_file_name": "Ferguson - only enter BENTWOOD invoices perKK.pdf",
"claude_message_id": "msg_01BdimYsEQDo6835yG8UW1cd",
"multi_invoice_count": 6,
"multi_invoice_index": 3
}Time
05/11/2026
Event
ALIAS LOOKUP COMPLETED
Message
Vendor alias lookup matched a portal vendor.
Payload
{
"found": true,
"message": "Looked up parsed vendor name against portal aliases.",
"alias_id": "alias_1e2f326fecee46f5b955324a2e70975d",
"vendor_id": "vendor_15ec102255844f479fc29f8cb9362b73",
"process_key": "05-12-2026-026-INV-013-PART-03",
"vendor_name": "Ferguson Enterprises LLC",
"make_trace_id": "make-20260511_230756_287",
"bill_import_id": "bill_04da1d0e3e6b4a01b4a89855dbb6f142",
"canonical_name": "Ferguson Enterprises LLC",
"category_count": 2,
"invoice_number": "0882558",
"category_options": [
{
"name": "Appliances",
"notes": "Mapped from JKath historical QuickBooks export: Building Materials:Appliances (52).",
"expense_category_id": "cat_6815fb48c53f4221ad0130eaa34c6238",
"fully_qualified_name": "Building Materials:Appliances",
"quickbooks_account_id": "104",
"vendor_expense_category_id": "cmp1baudl001213pfmu17sj8z"
},
{
"name": "Plumbing",
"notes": "Mapped from JKath historical QuickBooks export: Building Materials:Plumbing (100).",
"expense_category_id": "cat_173f2c1a36d74231bf0b9d9c755c7b0d",
"fully_qualified_name": "Building Materials:Plumbing",
"quickbooks_account_id": "113",
"vendor_expense_category_id": "cmp1baug5001413pfbfb4fs2m"
}
],
"source_file_name": "Ferguson - only enter BENTWOOD invoices perKK.pdf",
"expense_category_id": null,
"normalized_alias_key": "ferguson enterprises llc",
"quickbooks_vendor_id": "6",
"default_expense_account": null,
"missing_category_options": false
}Time
05/11/2026
Event
CATEGORY SELECTION COMPLETED
Message
Expense category selected for bill import.
Payload
{
"message": "Claude selected an expense category from allowed portal options.",
"process_key": "05-12-2026-026-INV-013-PART-03",
"vendor_name": "Ferguson Enterprises LLC",
"category_name": "Appliances",
"make_trace_id": "make-20260511_230756_287",
"bill_import_id": "bill_04da1d0e3e6b4a01b4a89855dbb6f142",
"source_file_name": "Ferguson - only enter BENTWOOD invoices perKK.pdf",
"selection_payload": {
"reason": "All line items are Thermador branded kitchen appliances: a custom panel dishwasher (TDWHD660EPR), an integrated refrigerator with two drawers (TT42IT100NP), and a pro speed oven (TMC30WP), along with associated Thermador rebates. These are clearly appliances for a residential construction/remodel project (ZAWOYSKI - 5503 LAKEVIEW DR), matching the Appliances category rather than the Plumbing category.",
"confidence": 0.97,
"selected_expense_category_id": "cat_6815fb48c53f4221ad0130eaa34c6238",
"selected_expense_category_name": "Appliances"
},
"expense_category_id": "cat_6815fb48c53f4221ad0130eaa34c6238",
"quickbooks_account_id": "104"
}Time
05/11/2026
Event
QB LOOKUP COMPLETED
Message
QuickBooks vendor, account, and duplicate bill lookup completed.
Payload
{
"path": "multi_category_direct",
"message": "QuickBooks lookup completed before create-or-duplicate routing.",
"process_key": "05-12-2026-026-INV-013-PART-03",
"vendor_name": "Ferguson Enterprises LLC",
"make_trace_id": "make-20260511_230756_287",
"bill_import_id": "bill_04da1d0e3e6b4a01b4a89855dbb6f142",
"invoice_number": "0882558",
"source_file_name": "Ferguson - only enter BENTWOOD invoices perKK.pdf",
"quickbooks_vendor_id": "6",
"quickbooks_account_id": "104",
"existing_quickbooks_bill_id": null
}Time
05/11/2026
Event
QB BILL CREATED
Message
QuickBooks Bill created.
Payload
{
"path": "multi_category_direct",
"message": "QuickBooks Bill created from invoice import.",
"process_key": "05-12-2026-026-INV-013-PART-03",
"make_trace_id": "make-20260511_230756_287",
"bill_import_id": "bill_04da1d0e3e6b4a01b4a89855dbb6f142",
"source_file_name": "Ferguson - only enter BENTWOOD invoices perKK.pdf",
"quickbooks_bill_id": "310",
"quickbooks_payload": {
"path": "multi_category_direct",
"total": "12925.00",
"due_date": "2025-03-30",
"doc_number": "0882558",
"vendor_ref": "6",
"account_ref": "104",
"jkath_terms": "Net 30",
"vendor_terms": "NET 10TH PROX",
"quickbooks_bill_id": "310"
},
"quickbooks_account_id": "104",
"resolved_expense_category_id": "cat_6815fb48c53f4221ad0130eaa34c6238"
}Time
05/11/2026
Event
ATTACHMENT UPLOADED
Message
Source file attached to the QuickBooks Bill.
Payload
{
"path": "multi_category_direct",
"message": "Source file uploaded to QuickBooks Bill.",
"process_key": "05-12-2026-026-INV-013-PART-03",
"make_trace_id": "make-20260511_230756_287",
"bill_import_id": "bill_04da1d0e3e6b4a01b4a89855dbb6f142",
"source_file_name": "Ferguson - only enter BENTWOOD invoices perKK.pdf",
"attachment_payload": {
"path": "multi_category_direct",
"file_name": "",
"attachment_id": "",
"quickbooks_bill_id": "310"
},
"quickbooks_bill_id": "310"
}