JkathBusiness Portal

Invoice Record

05-12-2026-026-INV-013-PART-06

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Needs Review

Document needs human review before bill creation. Reason: Invoice total is exactly $0.00, so QuickBooks transaction creation is skipped until a human confirms how to handle the zero-dollar vendor document.

View Invoice in Dropbox

Status

Needs review

Invoice

1311904

Total

$0.00

Invoice data

Detected vendor
Ferguson Enterprises LLC
Matched vendor
Unmatched
Matched alias
No alias
Category
Not assigned
Category method
Not selected
Invoice date
02/28/2025
Due date
03/30/2025
Vendor terms
NET 10TH PROX
Jkath terms
Net 30
QB Transaction ID
Not created

File result

Outcome
needs_review
Details
Document needs human review before bill creation. Reason: Invoice total is exactly $0.00, so QuickBooks transaction creation is skipped until a human confirms how to handle the zero-dollar vendor document.
View Invoice in Dropbox

Processing Context

Invoice ID
05-12-2026-026-INV-013-PART-06
Run ID
05-12-2026-026
Source folder
/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
Source file
Ferguson - only enter BENTWOOD invoices perKK.pdf
Stored payloads

Claude parse payload

{
  "tax": 0,
  "notes": "Zero-dollar invoice for JOB PRE SITE service referencing Source Order 1311869. Total is $0.00; needs human review. is_billable_invoice set to false due to zero balance. Vendor branch #1657 omitted from vendor_name.",
  "terms": "NET 10TH PROX",
  "total": 0,
  "due_date": null,
  "shipping": 0,
  "subtotal": 0,
  "confidence": {
    "total": 0.99,
    "vendor_name": 0.99,
    "invoice_date": 0.99,
    "project_name": 0.95,
    "invoice_number": 0.99
  },
  "line_items": [],
  "vendor_name": "Ferguson Enterprises LLC",
  "invoice_date": "2025-02-28",
  "project_name": "ZAWOYSKI - 5503 LAKEVIEW DR",
  "document_type": "invoice",
  "invoice_number": "1311904",
  "is_billable_invoice": false
}

Vendor match payload

No payload stored.

QB payload

No payload stored.

Raw payload

{
  "multi_invoice_count": 6,
  "multi_invoice_index": 6,
  "multi_invoice_group_id": "bill_6f4fa2d5883f4d2db8a5475c0ef10dbf",
  "multi_invoice_source_payload": {
    "notes": "PDF contained 6 separate invoices from Ferguson Enterprises LLC (branch #1657, Golden Valley MN). All dated 2025-02-28. Two jobs represented: LODEWYKS (8701 Bentwood Dr, Eden Prairie MN) and ZAWOYSKI (5503 Lakeview Dr, Edina MN). Invoices 1257061 and 1311904 are zero-dollar pre-site service records and are flagged for human review. Invoice 0882558 is tax-exempt (Thermador appliances with rebates). Invoice 0882593 covers taxable items for the same Zawoyski job.",
    "invoices": [
      {
        "tax": 874.32,
        "notes": "Vendor branch #1657 omitted from vendor_name. Delivery/haul-away line items were $0.00 and excluded from line_items. Tax is Hennepin Co $874.32.",
        "terms": "NET 10TH PROX",
        "total": 11130.32,
        "due_date": null,
        "shipping": 0,
        "subtotal": 10256,
        "confidence": {
          "total": 0.99,
          "vendor_name": 0.99,
          "invoice_date": 0.99,
          "project_name": 0.95,
          "invoice_number": 0.99
        },
        "line_items": [
          {
            "qty": 1,
            "amount": 7679,
            "unit_price": 7679,
            "description": "30\" Panel-Ready Fridge - BB30IB905SP (Serial: 224070518360006826)"
          },
          {
            "qty": 1,
            "amount": 1049,
            "unit_price": 1049,
            "description": "*CVR* LF 30 BENCHMARK BI BOT FRZR R - BSHV53CM3N (Serial: 104090529714021401)"
          },
          {
            "qty": 1,
            "amount": 1329,
            "unit_price": 1329,
            "description": "CCY BI DW PARE 24 5CYC - ZPRB24C01CPG (Serial: 1305905JYK)"
          },
          {
            "qty": 1,
            "amount": 199,
            "unit_price": 199,
            "description": "*CVR* SOLID PNL RDY DR COMPACT - ZPRPNLC24A"
          }
        ],
        "vendor_name": "Ferguson Enterprises LLC",
        "invoice_date": "2025-02-28",
        "project_name": "LODEWYKS - 8701 BENTWOOD DR",
        "document_type": "invoice",
        "invoice_number": "0820348",
        "is_billable_invoice": true
      },
      {
        "tax": 2.99,
        "notes": "Vendor branch #1657 omitted from vendor_name. Source Order references 0820348. Items FOR36SCI6B1 (36\" Induction Range), FPBUILDERVF (F&P Discount Builder Code), and PRD628204L (4FT 4 Wire Range Cord) were ordered but not shipped (qty shipped = 0) and had $0.00 amounts; excluded from line_items. Delivery line item was $0.00 and excluded. Tax is Hennepin Co $2.99.",
        "terms": "NET 10TH PROX",
        "total": 37.99,
        "due_date": null,
        "shipping": 0,
        "subtotal": 35,
        "confidence": {
          "total": 0.99,
          "vendor_name": 0.99,
          "invoice_date": 0.99,
          "project_name": 0.95,
          "invoice_number": 0.99
        },
        "line_items": [
          {
            "qty": 1,
            "amount": 15,
            "unit_price": 15,
            "description": "LFA 1/4 X 1/4 C 60 SS IM CONN - PFX146205"
          },
          {
            "qty": 1,
            "amount": 20,
            "unit_price": 20,
            "description": "LF 3/8X3/8 C 72 DW CONN W/ FHT ELL - PFXSD6C72ET"
          }
        ],
        "vendor_name": "Ferguson Enterprises LLC",
        "invoice_date": "2025-02-28",
        "project_name": "LODEWYKS - 8701 BENTWOOD DR",
        "document_type": "invoice",
        "invoice_number": "0820397",
        "is_billable_invoice": true
      },
      {
        "tax": 0,
        "notes": "Vendor branch #1657 omitted from vendor_name. Tax code MNI indicates tax-exempt (no tax). Two Thermador rebate line items appear as negative amounts reducing the total. Delivery line item was $0.00 and excluded.",
        "terms": "NET 10TH PROX",
        "total": 12925,
        "due_date": null,
        "shipping": 0,
        "subtotal": 12925,
        "confidence": {
          "total": 0.99,
          "vendor_name": 0.99,
          "invoice_date": 0.99,
          "project_name": 0.95,
          "invoice_number": 0.99
        },
        "line_items": [
          {
            "qty": 1,
            "amount": 1999,
            "unit_price": 1999,
            "description": "*CVR* CCY LFA 24 CUST PNL SAPPHIRE - TDWHD660EPR (Serial: 104080201222004172)"
          },
          {
            "qty": 1,
            "amount": -1499,
            "unit_price": 1499,
            "description": "THERMADOR BUY 1-2 GET 1 FREE REBATE - THERMADORREBTEVF"
          },
          {
            "qty": 1,
            "amount": 11625,
            "unit_price": 11625,
            "description": "*CVR* CCY LF 42 INTEG FD 2DWR E-ST - TT42IT100NP (Serial: 224050201101001469)"
          },
          {
            "qty": 1,
            "amount": 3149,
            "unit_price": 3149,
            "description": "*CVR* CCY PRO SPEED OVEN 30 208-240 - TMC30WP (Serial: 904095941989778094)"
          },
          {
            "qty": 1,
            "amount": -2349,
            "unit_price": 2349,
            "description": "THERMADOR BUY 1-2 GET 1 FREE REBATE - THERMADORREBTEVF"
          }
        ],
        "vendor_name": "Ferguson Enterprises LLC",
        "invoice_date": "2025-02-28",
        "project_name": "ZAWOYSKI - 5503 LAKEVIEW DR",
        "document_type": "invoice",
        "invoice_number": "0882558",
        "is_billable_invoice": true
      },
      {
        "tax": 1032.37,
        "notes": "Vendor branch #1657 omitted from vendor_name. Tax is Edina $1032.37. Delivery line item was $0.00 and excluded. This is a separate invoice from 0882558 for the same job but covers taxable items (job name: ZAWOYSKI TAX ITEMS).",
        "terms": "NET 10TH PROX",
        "total": 12471.37,
        "due_date": null,
        "shipping": 0,
        "subtotal": 11439,
        "confidence": {
          "total": 0.99,
          "vendor_name": 0.99,
          "invoice_date": 0.99,
          "project_name": 0.95,
          "invoice_number": 0.99
        },
        "line_items": [
          {
            "qty": 1,
            "amount": 11439,
            "unit_price": 11439,
            "description": "CCY FS RNGE SS 48 NAT 6 BRNR W/ GRD - TPRG486WDG (Serial: 394100296957000531)"
          }
        ],
        "vendor_name": "Ferguson Enterprises LLC",
        "invoice_date": "2025-02-28",
        "project_name": "ZAWOYSKI - 5503 LAKEVIEW DR",
        "document_type": "invoice",
        "invoice_number": "0882593",
        "is_billable_invoice": true
      },
      {
        "tax": 0,
        "notes": "Zero-dollar invoice for JOB PRE SITE service referencing Source Order 0820348. Total is $0.00; needs human review. is_billable_invoice set to false due to zero balance. Vendor branch #1657 omitted from vendor_name.",
        "terms": "NET 10TH PROX",
        "total": 0,
        "due_date": null,
        "shipping": 0,
        "subtotal": 0,
        "confidence": {
          "total": 0.99,
          "vendor_name": 0.99,
          "invoice_date": 0.99,
          "project_name": 0.95,
          "invoice_number": 0.99
        },
        "line_items": [],
        "vendor_name": "Ferguson Enterprises LLC",
        "invoice_date": "2025-02-28",
        "project_name": "LODEWYKS - 8701 BENTWOOD DR",
        "document_type": "invoice",
        "invoice_number": "1257061",
        "is_billable_invoice": false
      },
      {
        "tax": 0,
        "notes": "Zero-dollar invoice for JOB PRE SITE service referencing Source Order 1311869. Total is $0.00; needs human review. is_billable_invoice set to false due to zero balance. Vendor branch #1657 omitted from vendor_name.",
        "terms": "NET 10TH PROX",
        "total": 0,
        "due_date": null,
        "shipping": 0,
        "subtotal": 0,
        "confidence": {
          "total": 0.99,
          "vendor_name": 0.99,
          "invoice_date": 0.99,
          "project_name": 0.95,
          "invoice_number": 0.99
        },
        "line_items": [],
        "vendor_name": "Ferguson Enterprises LLC",
        "invoice_date": "2025-02-28",
        "project_name": "ZAWOYSKI - 5503 LAKEVIEW DR",
        "document_type": "invoice",
        "invoice_number": "1311904",
        "is_billable_invoice": false
      }
    ]
  }
}

Invoice Timeline

Time

05/11/2026

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored from a multi-invoice PDF.

Payload
{
  "total": "0.00",
  "message": "Claude extraction parsed and stored.",
  "due_date": "2025-03-30",
  "jkath_terms": "Net 30",
  "process_key": "05-12-2026-026-INV-013",
  "vendor_name": "Ferguson Enterprises LLC",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "15296",
  "invoice_date": "2025-02-28",
  "vendor_terms": "NET 10TH PROX",
  "make_trace_id": "make-20260511_230756_287",
  "output_tokens": "2755",
  "bill_import_id": "bill_6f4fa2d5883f4d2db8a5475c0ef10dbf",
  "invoice_number": "1311904",
  "vendor_due_date": null,
  "source_file_name": "Ferguson - only enter BENTWOOD invoices perKK.pdf",
  "claude_message_id": "msg_01BdimYsEQDo6835yG8UW1cd",
  "multi_invoice_count": 6,
  "multi_invoice_index": 6
}

Time

05/11/2026

Event

FILE MOVED

Message

Final invoice file moved.

Payload
{
  "path": "needs_review_non_invoice_document",
  "notes": "Zero-dollar invoice for JOB PRE SITE service referencing Source Order 1311869. Total is $0.00; needs human review. is_billable_invoice set to false due to zero balance. Vendor branch #1657 omitted from vendor_name.",
  "total": "0.00",
  "status": "NEEDS_REVIEW",
  "message": "Reviewable document moved to review folder.",
  "outcome": "needs_review",
  "process_key": "05-12-2026-026-INV-013-PART-06",
  "vendor_name": "Ferguson Enterprises LLC",
  "invoice_date": "2025-02-28",
  "document_type": "invoice",
  "make_trace_id": "make-20260511_230756_287",
  "review_reason": "Invoice total is exactly $0.00, so QuickBooks transaction creation is skipped until a human confirms how to handle the zero-dollar vendor document",
  "bill_import_id": "bill_282297b7db154f4dbaeec3ce1404e06c",
  "invoice_number": "1311904",
  "final_file_name": "Ferguson - only enter BENTWOOD invoices perKK_REVIEW.pdf",
  "final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/05 Review/Ferguson - only enter BENTWOOD invoices perKK_REVIEW.pdf",
  "source_file_name": "Ferguson - only enter BENTWOOD invoices perKK.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Ferguson - only enter BENTWOOD invoices perKK.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/06hrbo1ebyzo46rsru2lu/Ferguson-only-enter-BENTWOOD-invoices-perKK_REVIEW.pdf?rlkey=ri3scfmef59scb8xg30jtil92&dl=0",
  "is_billable_invoice": "false",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Ferguson - only enter BENTWOOD invoices perKK.pdf",
  "multi_invoice_group_id": "bill_6f4fa2d5883f4d2db8a5475c0ef10dbf"
}