Bill Created Successfully
QuickBooks Bill created successfully. Source file attached to the Bill.
Status
Created in QB
Invoice
225010
Total
$5,275.50
Invoice data
- Detected vendor
- Limitless Exposure LLC
- Matched vendor
- Limitless Exposure LLC
- Matched alias
- Limitless Exposure LLC
- Category
- Marketing & Advertising:Marketing- Website
- Category method
- Claude category selection
- Invoice date
- 03/05/2025
- Due date
- 04/04/2025
- Vendor terms
- Net 15
- Jkath terms
- Net 30
- QB Bill ID
- 312
Category reason
The invoice is from Limitless Exposure LLC and covers web development services (Zapier/Kit troubleshooting, Make.com integrations, miscellaneous website development tasks such as logo swaps, padding fixes, portfolio page edits, and form integrations) along with a Make.com software license tied to website functionality. The project context 'Misc. Development 11/24-2/25' further confirms website-related development work. The dominant line item ($5,167.50) is explicitly labeled 'WEB DEVELOPMENT' and the software license ($108.00) is described as supporting 'advanced website functionality.' This aligns most closely with the 'Marketing- Website' category, which is specifically mapped for website-related marketing expenditures, rather than the broader 'Marketing & Advertising' or 'Computer, Internet, & Software' categories.
File result
- Final file
- LimitlessExposureLLC_INV-225010.pdf
- Outcome
- processed
- Details
- QuickBooks Bill created successfully. Source file attached to the Bill.
Processing Context
- Invoice ID
- 05-12-2026-026-INV-019
- Run ID
- 05-12-2026-026
- Source folder
- /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
- Source file
- Invoice_225010_from_Limitless_Exposure_LLC.pdf
Stored payloads
Claude parse payload
{
"tax": 0,
"notes": "Invoice contains two line items: web development services and a Make.com annual software license. Balance due of $5,275.50 matches sum of line items ($5,167.50 + $108.00). Payment remit address: Limitless Exposure LLC, 1798 Laurel Ave, St. Paul, MN 55104.",
"terms": "Net 15",
"total": 5275.5,
"due_date": "2025-03-20",
"shipping": 0,
"subtotal": 5275.5,
"confidence": {
"total": 1,
"vendor_name": 1,
"invoice_date": 1,
"project_name": 1,
"invoice_number": 1
},
"line_items": [
{
"qty": null,
"amount": 5167.5,
"unit_price": null,
"description": "WEB DEVELOPMENT - Service dates 11/16/24 – 2/11/25: Zapier/Kit Error Troubleshooting & Research; Make.com System Integrations (3 unique integrations, client consulting, project management, integration testing/QA, account setup and management); Miscellaneous Development Tasks 11/2024-2/2025 (logo swap to 15-year anniversary version, fixed padding on portfolio landing page, removal of staff member headshot, Monday.com custom form integration and basic styling, flipbook edit to remove member headshot)"
},
{
"qty": 1,
"amount": 108,
"unit_price": 108,
"description": "SOFTWARE LICENSE - Make.com (annual fee) - Annual license subscription for advanced website functionality. Service term: 01/08/2025-01/07/2026"
}
],
"vendor_name": "Limitless Exposure LLC",
"invoice_date": "2025-03-05",
"project_name": "Misc. Development 11/24-2/25",
"document_type": "invoice",
"invoice_number": "225010",
"is_billable_invoice": true
}Vendor match payload
{
"alias_lookup": {
"found": true,
"alias_id": "cmp1abls2009yagtbmv9adu9l",
"vendor_id": "vend_40d6cde5b5584b3a99f6bfbbb30d5ab0",
"alias_name": "Limitless Exposure LLC",
"canonical_name": "Limitless Exposure LLC",
"category_count": 3,
"category_options": [
{
"name": "Computer, Internet, & Software",
"notes": "Mapped from JKath historical QuickBooks export: Computer, Internet, & Software (1).",
"expense_category_id": "cat_a14fcd4c0e5d4fde8e584f03fa8701b9",
"fully_qualified_name": "Computer, Internet, & Software",
"quickbooks_account_id": "143",
"vendor_expense_category_id": "cmp1bb3e1006013pf194h3qo1"
},
{
"name": "Marketing & Advertising",
"notes": "Mapped from JKath historical QuickBooks export: Marketing & Advertising (4).",
"expense_category_id": "cat_a705d1f61e88472eaa53b4d214bbb5c9",
"fully_qualified_name": "Marketing & Advertising",
"quickbooks_account_id": "148",
"vendor_expense_category_id": "cmp1bb3gn006213pfv08dl0ot"
},
{
"name": "Marketing- Website",
"notes": "Mapped from JKath historical QuickBooks export: Marketing & Advertising:Marketing- Website (18).",
"expense_category_id": "cat_bc1043051876437ca92797d7660b398a",
"fully_qualified_name": "Marketing & Advertising:Marketing- Website",
"quickbooks_account_id": "150",
"vendor_expense_category_id": "cmp1bb3j7006413pfclcxxk64"
}
],
"expense_category_id": null,
"normalized_alias_key": "limitless exposure llc",
"quickbooks_vendor_id": "54",
"quickbooks_account_id": null,
"default_expense_account": null,
"invoice_processing_notes": null,
"missing_category_options": false
},
"category_selection": {
"reason": "The invoice is from Limitless Exposure LLC and covers web development services (Zapier/Kit troubleshooting, Make.com integrations, miscellaneous website development tasks such as logo swaps, padding fixes, portfolio page edits, and form integrations) along with a Make.com software license tied to website functionality. The project context 'Misc. Development 11/24-2/25' further confirms website-related development work. The dominant line item ($5,167.50) is explicitly labeled 'WEB DEVELOPMENT' and the software license ($108.00) is described as supporting 'advanced website functionality.' This aligns most closely with the 'Marketing- Website' category, which is specifically mapped for website-related marketing expenditures, rather than the broader 'Marketing & Advertising' or 'Computer, Internet, & Software' categories.",
"confidence": 0.88,
"category_name": "Marketing- Website",
"expense_category_id": "cat_bc1043051876437ca92797d7660b398a",
"quickbooks_account_id": "150",
"selected_expense_category_id": "cat_bc1043051876437ca92797d7660b398a",
"selected_expense_category_name": "Marketing- Website"
}
}QB payload
{
"lookup": {
"quickbooks_vendor_id": "54",
"quickbooks_account_id": "150",
"existing_quickbooks_bill_id": null
},
"bill_created": {
"path": "multi_category_direct",
"total": "5275.50",
"due_date": "2025-04-04",
"doc_number": "225010",
"vendor_ref": "54",
"account_ref": "150",
"jkath_terms": "Net 30",
"vendor_terms": "Net 15",
"quickbooks_bill_id": "312",
"resolved_expense_category_id": "cat_bc1043051876437ca92797d7660b398a"
},
"attachment_uploaded": {
"path": "multi_category_direct",
"file_name": "",
"attachment_id": "",
"quickbooks_bill_id": "312"
}
}Raw payload
{
"run_id": "run_d3dcb6acd0044649867411b977067fec",
"source": "make.com",
"run_key": "05-12-2026-026",
"make_trace_id": "make-20260511_230756_287",
"source_file_name": "Invoice_225010_from_Limitless_Exposure_LLC.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Invoice_225010_from_Limitless_Exposure_LLC.pdf",
"source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABirg",
"source_dropbox_rev": "0165196d2249ad900000003549f4393",
"multi_invoice_count": 1,
"multi_invoice_index": 1,
"source_content_hash": "0bbaac3165ea84e10f84bf859bfdc350d592b73b630821dab0976f9cc65686de",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Invoice_225010_from_Limitless_Exposure_LLC.pdf",
"multi_invoice_group_id": "bill_7ee77365b8f44ec48e2122eb80a12010",
"processing_dropbox_rev": "0165197138811ff00000003549f4393",
"multi_invoice_source_payload": {
"notes": "Single invoice PDF. Invoice #225010 from Limitless Exposure LLC to Katie Kath / Jkath Design Build + Reinvent. Clean, clearly formatted document with no OCR issues.",
"invoices": [
{
"tax": 0,
"notes": "Invoice contains two line items: web development services and a Make.com annual software license. Balance due of $5,275.50 matches sum of line items ($5,167.50 + $108.00). Payment remit address: Limitless Exposure LLC, 1798 Laurel Ave, St. Paul, MN 55104.",
"terms": "Net 15",
"total": 5275.5,
"due_date": "2025-03-20",
"shipping": 0,
"subtotal": 5275.5,
"confidence": {
"total": 1,
"vendor_name": 1,
"invoice_date": 1,
"project_name": 1,
"invoice_number": 1
},
"line_items": [
{
"qty": null,
"amount": 5167.5,
"unit_price": null,
"description": "WEB DEVELOPMENT - Service dates 11/16/24 – 2/11/25: Zapier/Kit Error Troubleshooting & Research; Make.com System Integrations (3 unique integrations, client consulting, project management, integration testing/QA, account setup and management); Miscellaneous Development Tasks 11/2024-2/2025 (logo swap to 15-year anniversary version, fixed padding on portfolio landing page, removal of staff member headshot, Monday.com custom form integration and basic styling, flipbook edit to remove member headshot)"
},
{
"qty": 1,
"amount": 108,
"unit_price": 108,
"description": "SOFTWARE LICENSE - Make.com (annual fee) - Annual license subscription for advanced website functionality. Service term: 01/08/2025-01/07/2026"
}
],
"vendor_name": "Limitless Exposure LLC",
"invoice_date": "2025-03-05",
"project_name": "Misc. Development 11/24-2/25",
"document_type": "invoice",
"invoice_number": "225010",
"is_billable_invoice": true
}
]
}
}Invoice Timeline
Time
05/11/2026
Event
FILE CLAIMED
Message
Source file claimed by Make scenario.
Payload
{
"message": "Claimed invoice file and moved into processing.",
"source_file_name": "Invoice_225010_from_Limitless_Exposure_LLC.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Invoice_225010_from_Limitless_Exposure_LLC.pdf",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Invoice_225010_from_Limitless_Exposure_LLC.pdf"
}Time
05/11/2026
Event
PARSE COMPLETED
Message
Claude extraction parsed and stored.
Payload
{
"total": "5275.50",
"message": "Claude extraction parsed and stored.",
"due_date": "2025-04-04",
"jkath_terms": "Net 30",
"process_key": "05-12-2026-026-INV-019",
"vendor_name": "Limitless Exposure LLC",
"claude_model": "claude-sonnet-4-6",
"input_tokens": "5062",
"invoice_date": "2025-03-05",
"vendor_terms": "Net 15",
"make_trace_id": "make-20260511_230756_287",
"output_tokens": "614",
"bill_import_id": "bill_7ee77365b8f44ec48e2122eb80a12010",
"invoice_number": "225010",
"vendor_due_date": "2025-03-20",
"source_file_name": "Invoice_225010_from_Limitless_Exposure_LLC.pdf",
"claude_message_id": "msg_0123LXS7F3VV8uSkSbMcVyhh",
"multi_invoice_count": 1,
"multi_invoice_index": 1
}Time
05/11/2026
Event
ALIAS LOOKUP COMPLETED
Message
Vendor alias lookup matched a portal vendor.
Payload
{
"found": true,
"message": "Looked up parsed vendor name against portal aliases.",
"alias_id": "cmp1abls2009yagtbmv9adu9l",
"vendor_id": "vend_40d6cde5b5584b3a99f6bfbbb30d5ab0",
"process_key": "05-12-2026-026-INV-019",
"vendor_name": "Limitless Exposure LLC",
"make_trace_id": "make-20260511_230756_287",
"bill_import_id": "bill_7ee77365b8f44ec48e2122eb80a12010",
"canonical_name": "Limitless Exposure LLC",
"category_count": 3,
"invoice_number": "225010",
"category_options": [
{
"name": "Computer, Internet, & Software",
"notes": "Mapped from JKath historical QuickBooks export: Computer, Internet, & Software (1).",
"expense_category_id": "cat_a14fcd4c0e5d4fde8e584f03fa8701b9",
"fully_qualified_name": "Computer, Internet, & Software",
"quickbooks_account_id": "143",
"vendor_expense_category_id": "cmp1bb3e1006013pf194h3qo1"
},
{
"name": "Marketing & Advertising",
"notes": "Mapped from JKath historical QuickBooks export: Marketing & Advertising (4).",
"expense_category_id": "cat_a705d1f61e88472eaa53b4d214bbb5c9",
"fully_qualified_name": "Marketing & Advertising",
"quickbooks_account_id": "148",
"vendor_expense_category_id": "cmp1bb3gn006213pfv08dl0ot"
},
{
"name": "Marketing- Website",
"notes": "Mapped from JKath historical QuickBooks export: Marketing & Advertising:Marketing- Website (18).",
"expense_category_id": "cat_bc1043051876437ca92797d7660b398a",
"fully_qualified_name": "Marketing & Advertising:Marketing- Website",
"quickbooks_account_id": "150",
"vendor_expense_category_id": "cmp1bb3j7006413pfclcxxk64"
}
],
"source_file_name": "Invoice_225010_from_Limitless_Exposure_LLC.pdf",
"expense_category_id": null,
"normalized_alias_key": "limitless exposure llc",
"quickbooks_vendor_id": "54",
"default_expense_account": null,
"missing_category_options": false
}Time
05/11/2026
Event
CATEGORY SELECTION COMPLETED
Message
Expense category selected for bill import.
Payload
{
"message": "Claude selected an expense category from allowed portal options.",
"process_key": "05-12-2026-026-INV-019",
"vendor_name": "Limitless Exposure LLC",
"category_name": "Marketing- Website",
"make_trace_id": "make-20260511_230756_287",
"bill_import_id": "bill_7ee77365b8f44ec48e2122eb80a12010",
"source_file_name": "Invoice_225010_from_Limitless_Exposure_LLC.pdf",
"selection_payload": {
"reason": "The invoice is from Limitless Exposure LLC and covers web development services (Zapier/Kit troubleshooting, Make.com integrations, miscellaneous website development tasks such as logo swaps, padding fixes, portfolio page edits, and form integrations) along with a Make.com software license tied to website functionality. The project context 'Misc. Development 11/24-2/25' further confirms website-related development work. The dominant line item ($5,167.50) is explicitly labeled 'WEB DEVELOPMENT' and the software license ($108.00) is described as supporting 'advanced website functionality.' This aligns most closely with the 'Marketing- Website' category, which is specifically mapped for website-related marketing expenditures, rather than the broader 'Marketing & Advertising' or 'Computer, Internet, & Software' categories.",
"confidence": 0.88,
"selected_expense_category_id": "cat_bc1043051876437ca92797d7660b398a",
"selected_expense_category_name": "Marketing- Website"
},
"expense_category_id": "cat_bc1043051876437ca92797d7660b398a",
"quickbooks_account_id": "150"
}Time
05/11/2026
Event
QB LOOKUP COMPLETED
Message
QuickBooks vendor, account, and duplicate bill lookup completed.
Payload
{
"path": "multi_category_direct",
"message": "QuickBooks lookup completed before create-or-duplicate routing.",
"process_key": "05-12-2026-026-INV-019",
"vendor_name": "Limitless Exposure LLC",
"make_trace_id": "make-20260511_230756_287",
"bill_import_id": "bill_7ee77365b8f44ec48e2122eb80a12010",
"invoice_number": "225010",
"source_file_name": "Invoice_225010_from_Limitless_Exposure_LLC.pdf",
"quickbooks_vendor_id": "54",
"quickbooks_account_id": "150",
"existing_quickbooks_bill_id": null
}Time
05/11/2026
Event
QB BILL CREATED
Message
QuickBooks Bill created.
Payload
{
"path": "multi_category_direct",
"message": "QuickBooks Bill created from invoice import.",
"process_key": "05-12-2026-026-INV-019",
"make_trace_id": "make-20260511_230756_287",
"bill_import_id": "bill_7ee77365b8f44ec48e2122eb80a12010",
"source_file_name": "Invoice_225010_from_Limitless_Exposure_LLC.pdf",
"quickbooks_bill_id": "312",
"quickbooks_payload": {
"path": "multi_category_direct",
"total": "5275.50",
"due_date": "2025-04-04",
"doc_number": "225010",
"vendor_ref": "54",
"account_ref": "150",
"jkath_terms": "Net 30",
"vendor_terms": "Net 15",
"quickbooks_bill_id": "312"
},
"quickbooks_account_id": "150",
"resolved_expense_category_id": "cat_bc1043051876437ca92797d7660b398a"
}Time
05/11/2026
Event
ATTACHMENT UPLOADED
Message
Source file attached to the QuickBooks Bill.
Payload
{
"path": "multi_category_direct",
"message": "Source file uploaded to QuickBooks Bill.",
"process_key": "05-12-2026-026-INV-019",
"make_trace_id": "make-20260511_230756_287",
"bill_import_id": "bill_7ee77365b8f44ec48e2122eb80a12010",
"source_file_name": "Invoice_225010_from_Limitless_Exposure_LLC.pdf",
"attachment_payload": {
"path": "multi_category_direct",
"file_name": "",
"attachment_id": "",
"quickbooks_bill_id": "312"
},
"quickbooks_bill_id": "312"
}Time
05/11/2026
Event
FILE MOVED
Message
Final invoice file moved.
Payload
{
"path": "multi_category_direct",
"status": "CREATED_IN_QBO",
"message": "Processed invoice file moved after QuickBooks Bill creation.",
"outcome": "processed",
"process_key": "05-12-2026-026-INV-019",
"make_trace_id": "make-20260511_230756_287",
"bill_import_id": "bill_7ee77365b8f44ec48e2122eb80a12010",
"final_file_name": "LimitlessExposureLLC_INV-225010.pdf",
"source_file_name": "Invoice_225010_from_Limitless_Exposure_LLC.pdf",
"dropbox_shared_url": "https://www.dropbox.com/scl/fi/3hwfd7l5pks22lha3g60o/LimitlessExposureLLC_INV-225010.pdf?rlkey=b7ct8k5mmxedgdmcg3v9s815c&dl=0",
"quickbooks_bill_id": "312",
"multi_invoice_group_id": "bill_7ee77365b8f44ec48e2122eb80a12010"
}